Job Vacancies at Helderberg Personnel

EXPERIENCE AND QUALIFICATIONS:

• At least 1-2 years’ experience in an administrative or financial role.
• Relevant degree will count in the candidate's favor.
• Analytical with extremely good planning and organizational skills and excellent communication skills.  
• Must be able to handle high volumes of work under pressure.

RESPONSIBILITIES:

• The successful candidate will be partly responsible for administrative functions in one of the commodity trading departments an duties will include:

Contracts:

• Capturing and submitting purchase and sales contracts on the system
• Perform cost calculation on transactions
• Check that contracts are signed
• Drafting manual contracts

Billing:

• Invoicing and storing necessary documents
• Email/post invoice to customer
• Make transfers to other marketers
• Making out credit notes
• Create and send out pro forma invoices

Loading of external invoices:

• Prepare accounts payable invoices for payment (POC)
• Load storage invoices and other supplier invoices
• Load transport invoices

Miscellaneous:

• Closing of contracts
• Six month reconciliations
• Handle minor enquiries/complaints as soon as possible
• New debtors and creditors collection of necessary paperwork

Inventory:

• Complete request for inventory adjustments where necessary

Logistics administration:

• Generate loading contracts
• Update of loads on the dashboard
• Booking of trucks at suppliers and clients
• Generate claims/losses on loads as necessary
• Receiving and capturing of proof of deliveries

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Skills and qualifications:

• A tertiary qualification in Logistics will be to the candidate’s advantage.
• At least 1 – 2 years’ relevant experience in a similar position.
• Ability to prioritise and work under pressure.
• Knowledge of transport market.
• Excellent customer service skills.
• Good planning and organizational skills.
• Excellent communication skills. Well versed in e-mail etiquette and MS Outlook with good writing skills.
• Ability to work in a team.
• Analytical ability.
• Good attention to detail.
• Prepared to be available for cell phone queries and problem solving after office hours.
• Negotiating skills.

Responsibilities:

• Executing on contract terms and conditions.
• Negotiate rates with transporters.
• Stock control.
• Quality control.
• Adding new transporters to our existing book and ensuring GIT insurance is in place.
• Develop relationships with transporters and clients.
• Compile transport contracts using templates.
• Follow up trucks to determine accurate ETA.
• Good communication with clients, keeping them informed about the status of the cargo.
• Build good relationships with loading and off-loading points and identifying key role players at loading and off-loading points.
• Daily administration function – feed all load data into computer database; reconciliation of PODs and loading weights.
• Collecting of POD’s.
• Weekly planning of truck movements and stock delivery.
• Handling of client, transport and supplier related queries.
• After hours contact with all relevant parties, 7 days a week.

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• The successful candidate will be well skilled in English and be in possession of minimum Grade 12 certificate coupled with at least 2 years relevant experience.  

The main duties will include but are not limited to:

• Answering of busy switchboard
• Client liaison
• General administrative support to the HR department and all other departments as required
• Typing of general correspondence
• Arrange Travel itenary
• Maintain appointment calendar
• Schedule or contract meeting facilities
• Purchasing stationery and supplies for the office

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Requirements:

• Industrial Engineering Degree or Similar
• Matric with Mathematics
• CAD Experience advantageous
• Computer literate
• Experience with ammonia refrigeration and food processing plants advantageous
• Programming PLC’s and Invertors advantageous
• 3 - 5 Years experience in the refrigeration and/or food industries
• Experience with high capacity 3Ph motors
• Mechanical service experience
• Knowledge of Pneumatic systems, switch gear and water treatment
• Must be willing to work extended hours and possibly weekends
• Preferably stay in the Helderberg/Stellenbosch areas

Responsibilities:

• Responsible for all maintenance and upkeep of the plant and facilities
• Responsible for implementing, maintaining and improving efficiencies within the plant
• Responsible for setting up and scheduling a maintenance programme
• Responsible for maintaining adequate levels of spare parts,
• Maintain a list of critical spare parts inventory
• Maintain a list of approved components/parts suppliers
• Responsible for liaising with contractors/OEM suppliers
• Assist and manage new expansion programmes
• Project management
• Setup Capital and Maintenance Budgets
• Ensure compliance to OSHA and other relevant legislation
• Ensure a safe working environment
• Attend to all breakdowns in the warehouse and production areas as well as minor maintenance required throughout the business
• Ensure preventative maintenance is scheduled and tended to
• Find alternative ways to limit production downtime and increase productivity
• Identify, meet and vet new maintenance suppliers
• Ensure ammonia plant is running at required suction pressures.

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The main responsibilities of the role include the following:

• Recruitment
• Create job descriptions.
• Liaise with recruitment agencies regarding vacant positions.
• Coordinate interviews with candidates or/and recruitment agencies.
• Filter & shortlist candidates from the careers database to save on recruitment costs.
• Headhunt /source candidates via different job boards/recruitment platforms, e.g., LinkedIn, PNet etc.
• Do candidate references.

HR Administration:

• Maintaining records of employee data in both paper and the database and ensure all employment requirements are met.
• Filing & scanning of employee documentation (promoting a paperless environment).
• Ensuring that Pension fund, Provident fund & Medical insurance documentation are up to date.

Onboarding of new employees:

• Preparing induction documentation for new employees.
• Facilitating the onboarding process.
• Loading of new employees on our intranet platform.

Payroll backup:

• Act as pipeline for the Payroll Coordinator. Backup payroll duties can include:
• Uploading of new employees in different entities on PaySpace (payroll platform).
• Perform fortnightly/monthly payroll.
• Accurate and timeous submission of payroll reconciliations, queries, and reports to the Financial
• Manager for payments and reporting purposes.
• Handle payroll related queries.

Ad-Hoc functions:

• Respond to internal and external HR related inquiries or requests and provide assistance to business units.
• HR Presentations.
• Minute taking at HR meetings.
• Creating designs on CANVA for internal emails.
• Distributing Pension & Provident fund and medical insurance correspondence to employees.
• Wellness days: Research and present wellness day options and potential service providers.
• Assisting in creating and distributing HR surveys via Forms on MS Teams.
• Internal training sessions: Arranging boardroom, training material, refreshments etc.

Requirements:

• Basic Qualification: BA HRM; BCom HRM; BCom Industrial Psychology or National Diploma in Human Resources Management.
• Minimum Work Experience: 2 - 3 year’s work experience in an HR environment.

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Responsibilities:

• Assist Project Lead Engineer in analysing and designing the structural components of projects.
• Collaborate with design teams to identify and recommend action plan for problem-solving.
• Reviewing project drawings for accuracy and adherence to correct codes.
• Provide technical guidance to junior drafting staff and mentor/coach staff.
• FCA’s
• Structural conditional assessments and reporting

Requirements:

• Holds a bachelor’s degree in civil/Structural Engineering.
• 4 - 6 years’ experience in the structural field.
• Design software Prokon, Padds, Autodesk and/or Revit.
• Report writing and communication skills.
• Must be able to work independently and within a dynamic team environment.
• Understanding of current design codes, and practices
• Perform conceptual and detailed engineering design with rebar drawings.
• Prepare engineering calculations
• Carry out assigned tasks within budget and schedule
• Ensure co-ordination with designers and engineers within the civil discipline and with other disciplines
• Undertake construction supervision and management dependent upon project demands
• Support of site engineering team to provide technical solutions and timely response to technical queries.
• Must have a valid driver’s license and willing to travel from time to time.

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REQUIRED QUALIFICATIONS:

TERTIARY EDUCATION: 

• Eng. (Electrical) or Tech. (Electrical – Heavy Current)
• INDUSTRY AFFILIATIONS:
• ECSA – registered or eligible to register
• SAIEE – eligible to become a member

EXPERIENCE & SKILLS:

• 5Y+ design experience in the construction / building services industry.
• Project management.
• Technical and Financial knowledge.
• Knowledge of MS Office, specifically with excel.
• Strong written and communication skills

KEY PERFORMANCE AREAS:

• Professional Services
• Works as part of an engineering design team. This team member plans, schedules, organizes, coordinates and executes the electrical design work on small to medium scale projects (or distinct portions of larger projects), with periodic interaction with Electrical Discipline Lead.
• Facility Condition Assessments
• Contribute to Facilities Condition Assessments from an Electrical Engineering specialist perspective to understand and report on the physical condition of the building and prioritize resources.

RESPONSIBILITIES:

• Coordinate and lead the assigned team of Engineers and Technicians on a daily basis and ensure that design excellence is achieved throughout.
• Develop a thorough design philosophy, effectively contributing to the inception and the development of a project.
• Develop a thorough project delivery strategy.
• Produce detailed scope of services for specialist sub-consultants.
• Lead the electrical design work ensuring project objectives are met, design instructions are implemented, and delivery is achieved within the set time and budget.
• Proficiency in calculation tools such as MS Excel based load estimates, reticulation design in DigSilent or similar as well as lighting calculations in Relux or Dialux.
• Proficient in preparing Autodesk AutoCAD drawings and schematics.
• Experience in integrated design in Autodesk Revit MEP would be beneficial.
• Responsible for the correctness, accuracy and complete multi-disciplinary coordination of the design documentation prepared by the assigned team.
• Coordinate and develop responses to review comments, tender queries, contractor's queries, etc.
• Responsible, with guidance from Senior team members, for the preparation and compilation of design presentations and design reports.
• Actively pursue or has achieved professional registration.
• Responsible for coordinating QA/QC and review processes on allocated projects.
• Peer review other engineering professionals’ designs.

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Requirements:

• Tertiary qualification will be advantageous
• Minimum debtors experience of at least 5-8 years
• Experience working with Evolution and Excel will be an advantage
• Must be able work accurately and under pressure
• Proven leadership experience will be an advantage

Duties will include but not limited to:

• Manage the OPEX debtors function
• Manage and process Job Cards to invoices and send to clients monthly
• Manage and prepare statements to be sent to customers monthly
• Perform reconciliations between accounting software and customer portals
• Conduct age analysis and report to CFO
• Perform debt collection
• Highlight debt to be collected and provide strategic support to debtor’s clerk and intervene where necessary
• Manage and support the debtor’s clerk where needed