Job Vacancies at North West Provincial Treasury

REQUIREMENTS :

• As a minimum a National Diploma or Advanced Certificate in HR/ Public Administration/ Social Sciences or equivalent NQF 6 qualification. Two (2) years’ relevant experience in a recruitment environment as well as practical working PERSAL experience. PERSAL Introduction Certificate is compulsory. 

DUTIES :

• Implement Recruitment and Selection processes in the Department by advertising of vacant posts, selection and interviews. Implement and do personnel suitability checks and verification of qualifications. Implement personnel utilization and mobilization processes on PERSAL by implementing appointments, promotions, transfers, movements and relocations. Assist MMS and SMS with structuring of salary packages and implementation on PERSAL. Update basic information of employees on PERSAL. Request exit interview questionnaires and do exit interviews. Assist with the appointment of employees on development programmes. Address HR enquiries related to HR Practices. 

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REQUIREMENTS :

• As a minimum a National Diploma or a Bachelor’s Degree in Communications/ Public Relations/ Journalism or equivalent NQF 6 qualification. A minimum of two (2) years’ practical experience in a communication environment. Candidates must demonstrate strong media liaison skills and have a solid understanding of government legislative frameworks.

DUTIES :

• Assist with management of public relations and promote departmental programs to the public. Handle media inquiries, Media Monitoring, write media advisories and media statements, plan for press conferences and management of media databases. Track daily news coverage and analyse public perceptions of the department. Manage official social media accounts, website content, and digital campaigns and articles for external newsletters. Capture high-quality photographs and coordinate video recordings during official events.

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REQUIREMENTS :

• As a minimum a National Diploma or advanced certificate in IT or equivalent NQF 6 qualification. A bachelor’s degree in IT (NQF7) will be an added advantage as well as the following certificates: A+, N+ CISCO & CCNA. A minimum of two (2) years’ relevant practical experience in an IT environment. A valid driver’s license. 

DUTIES :

• Attend and Resolve Information Technology related action requests. Attend and resolve network related calls immediately. Initiate and participate in ICT projects and implementation of projects within timelines i.e. M365 or any 4IR technology. Render information security, back-up, and recovery. Conduct user awareness workshops. Perform hardware and software audits. Ensure efficient and timeously communication with officials regarding Incidents and logged calls. 

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REQUIREMENTS :

• As a minimum a National Diploma or Advanced Certificate in Finance/ Cost and Management Accounting/ Accounting or equivalent NQF 6 qualification. A minimum of two (2) years’ relevant experience in a budget management environment. Sound analytical thinking and problem-solving skills. 

DUTIES :

• Consolidate, check, collect and prepare financial supporting information for completion of the budgeting process (MTEF). Coordinate the process of management and monitoring of cashflow, budget, revenue and expenditure (departmental spending) and report on budget deviations (variances) and report to the Manager on a regular basis. Facilitate the process of loading of Departmental budget (MTEF), adjustment budget estimates (AEPRE), prepare requests of budget shifts/virement, and any roll-over in the BAS System. Monitor any underspending/ overspending of budget and expenditure and report to the Manager on a regular basis. Compile and verify the accuracy of In- Year Monitoring (IYM) monthly and quarterly reports and submit them to the Manager for checking. Supervise and assess performance of sub-ordinates and the departmental budget queries. 

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REQUIREMENTS :

• As a minimum a National Diploma or Advance Certificate in SCM/ Logistics Management/ Asset Management/ Finance or equivalent NQF 6 qualification with two (2) years’ experience. A Degree (NQF 7) will be an added advantage.

DUTIES :

• Update and maintain the assets and database register. Conduct and control the movements of assets. Identify surplus, obsolete, and underperforming assets. Maintain a disposal plan, supervision and staff management, Loss Control and Risk management. Perform general supervision.

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REQUIREMENTS :

• As a minimum a National Diploma or Advanced Certificate in SCM or Logistics Environment/ Advanced Procurement Management or equivalent NQF 6 qualification. As a minimum two (2) years relevant experience in a SCM environment. Knowledge of Walker System. Knowledge of prescripts governing Supply Chain Management (PFMA, PPPFA and its Regulations, Treasury Regulations as well the Public Service Regulations).

DUTIES :

• Sending purchase orders to suppliers. Manage the 0 - 9 files and follow-up with suppliers on outstanding stock. Manage the delivery of goods and services (quality, quantity and correctness). Prepare order batches for payments. Filling and record keeping of receipts and vouchers. Ensure that all purchases are made according to existing delegations.
• Liaise with suppliers to track and expedite open orders and address discrepancies, ensuring effective resolution of any procurement issues. Compile and submit monthly and quarterly reports. Ensure processing of invoices within 30 days. Supervise the receive and dispatch section. Personnel supervision and performance assessment. 

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REQUIREMENTS :

• As a minimum a National Diploma or Advanced Certificate in SCM or Logistics Environment/ Advanced Procurement Management or equivalent NQF 6 qualification. As a minimum two (2) years’ relevant experience in a SCM/ Creditors Payment environment. Knowledge of Walker System. Knowledge of prescripts governing Supply Chain Management (PFMA, PPPFA and its Regulations, Treasury Regulations as well the Public Service Regulations).

DUTIES :

• Implement effective supply chain management procedures and policies. Verify compliance of payment vouchers before processing. Authorize creditors’ payments on the system. Facilitate processing of creditors payments within 30 days. Respond to queries arising from creditors reconciliation. Authorize submitted claims on the procurement system. Administration of Petty Cash. Reconciliation of contract payments. Register and keep record of all incoming and outgoing payment vouchers. Preparation and submission of monthly and quarterly reports. Personnel supervision and their performance assessment

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REQUIREMENTS :

• As a minimum a National Diploma or advanced certificate in SCM/ Logistics Management/ Finance/ Accounting or equivalent NQF 6 qualification. As a minimum two (2) years relevant experience in a SCM/ Demand/ Acquisition environment. Knowledge of RT contracts (transversal contracts). Knowledge of prescripts governing Supply Chain Management (PFMA, PPPFA and its Regulations, Treasury Regulations as well the Public Service Regulations). 

DUTIES :

• Conducting of total needs assessment. Ensure compliance of requisition in line with departmental policies. Facilitate the secretariat services to the departmental SCM bid committees. Determination of procurement methods and specifications for procurement goods or service and IT related procurement. Facilitate payments of all invoices for RT contracts and related procedures. Compilation of the procurement and demand plans. Monitor implementation and reporting of procurement and demand plans. Facilitate reporting of SCM information at relevant reporting dates. Review sourcing strategies and recommend ways to improve implementation of section 217 of the RSA constitution. Supervise the unit

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REQUIREMENTS :

• As a minimum a National Diploma or Advanced Certificate in Finance/ Accounting or equivalent NQF 6 qualification. Minimum of two (2) years relevant experience in a salary management or Claims, Payments and Reconciliation environment. An NQF 7 qualification will be an added advantage. 

DUTIES :

• Supervise and undertake more complex implementation of relevant legislation, policies, procedures and regulations related to Debtors and Expenditure. Reconcile all Salary Control accounts appearing on the Department’s Suspense account. Check remunerated leave gratuities and leave discounting payments and check leave gratuity calculations before they are captured on PERSAL for payments. Check and assist with all salary recons.
• Check that all Accounts are cleared with journals on a monthly basis. Ensure all Take-On-Debts are done and make follow-up on all long outstanding debts. Compile interdepartmental claims. Make sure that all salaries are recalled and reversed. Provide regular reports regarding work progress within the unit. Provide input and recommendations to the supervisor on work-related matters. Participate in policy development and maintenance as well as unit wide projects. Supervision of subordinates

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REQUIREMENTS :

• As a minimum a National Diploma or Advanced Certificate in Risk Management / Ethics or Integrity Management / Internal Audit / Finance or Accounting, or equivalent NQF 6 qualification. A minimum of two (2) years’ relevant experience in an Ethics / Integrity Management environment. Certified Ethics Officer Certification will be an added advantage. Conversant with the Public Service Act and Public Service Regulations.

DUTIES :

• Process applications to conduct other remunerative work as prescribed. Manage declaration of gifts. Support designated officials on financial disclosures, conduct verification and prepare verification reports. Arrange and facilitate training and awareness workshops on the Public Service Code of Conduct, gifts, financial disclosures, lifestyle audits, other remunerative work outside public service and conducting business with an organ of state. Perform administrator functions on the financial disclosure system, gifts register, other remunerative work register, and case management register. Perform administrative support services to the Ethics Committee including being the secretariat of the committee. Confidential data handling and record keeping. Advice staff on ethical matters. Perform administrative functions as delegated.

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REQUIREMENTS :

• As a minimum a National Diploma or Advanced Certificate in Finance/ Accounting, or equivalent NQF level 6 qualification. A Degree Qualification or NQF level 7 will be an added advantage. Minimum of two (2) years’ relevant experience in Public Finance. Sound knowledge of Public Finance Management Act (PFMA), Treasury Regulations, Walker Financial Management System, Public Service Act and Public Service Regulations. 

DUTIES :

• Facilitate the implementation of systems and processes to ensure integrity of financial data. Assess and report on compliance with accounting related legislative requirements. Facilitate the provision of all financial information on all operational aspects of Traditional Councils. Perform reconciliation between the cash book and the bank statement. Clear unreconciling items and the suspense account. Prepare relevant journals. Perform manual reconciliation of investments and prepare relevant investment journals. Maintain proper document control over all bank reconciliations and bank related supporting documentation. Review statement of receipt and payments from Traditional Authorities against information in the Walker system. 

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REQUIREMENTS :

• As a minimum a National Diploma or Advanced Certificate in Accounting/ Auditing or equivalent NQF 6 qualification. As a minimum two (2) years’ relevant experience in risk-based auditing. A postgraduate degree or a professional qualification/ designation such as Internal Audit Technician or Professional Internal Auditor or General Internal Auditor or Certified Internal Auditor or Chartered Accountant will be an added advantage.

DUTIES :

• Identify and collect information relevant to the activity under review, the audit objectives and audit scope, document the system description and assist with the identification of risk and related controls that address risk. Provide input into the drafting of auditing programs. Execute approved audit programs. Manage the performance of assigned work within the required timeframe and budget. Document audit findings, including appropriate root cause identification and recommendations and assist/support with the discussions of the findings. Ensure that work performed fully complies with the GIAS and Quality Assurance Improvement Program of the unit. Respond to coaching notes. Keep time records. Give guidance to junior team members. Perform PMDS requirements.

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REQUIREMENTS :

• As a minimum a National Diploma or Advanced Certificate in Finance/Accounting, or equivalent NQF 6 qualification. NQF 7 will be an added advantage. Minimum of two (2) years’ relevant experience in an accounting or auditing environment. Must have a valid driver's license as it will be required to travel. Having completed articles will serve as an advantage. A thorough knowledge and understanding of the Public Finance Management Act (PFMA), Treasury Regulations, General Recognised Accounting Practise Standards, Modified Cash Standards and International Financial Reporting Standards.

DUTIES :

• Rendering the following support to the North West Provincial Departments, Legislature and State-Owned Entities: financial accounting functions, audit related functions, compliance related functions within the finance divisions, assisting with strengthening internal controls, providing support on all audit related issues, evaluating and reviewing Post Audit Action Plans. Provide advice and reviews on the preparation and submission of interim and annual financial statements. Advise Departments and Public Entities on compliance matters, including unauthorised, irregular and fruitless and wasteful expenditure, and conduct technical reviews on Irregular Expenditure condonation submissions to the Provincial Treasury. To perform any other duties that might be expected from time to time. 

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REQUIREMENTS :

• As a minimum a National Diploma or Advanced Certificate in Commerce/ Financial Management / Accounting or equivalent NQF 6 qualifications. A minimum of two (2) years’ relevant experience in financial management/accounting, budget and expenditure management, compilation, monitoring, analysis and reporting environments. NQF 7 will be an added advantage. Must have a valid driver's license as travelling will be required.

DUTIES :

• Assist with the evaluation of the MTEF budget submissions of the Provincial Departments and Public Entities. Assist with the Provincial Main and Adjustment Appropriation processes, prior to final provincial allocations and its alignment with the Provincial Fiscal Framework. Receive and check the Departmental Budget submissions to ensure that they are numerically accurate as per Financial System (BAS), Budget Allocations. Appropriation Statements, DoRA, etc.
• Draw monthly budget and expenditure reports from the Financial System (BAS), PERSAL and Vulindlela and update the required Budget and Expenditure Tables and Models. Analyse and prepare reports on the monthly and quarterly In-Year Monitoring (IYM), Section (40) submissions received on budgets and expenditure trends of Provincial Departments and Public Entities. Monitor and report on all national Conditional Grants received and their corresponding expenditure. Check and verify that the budget and expenditure items are correctly categorized according to their economic classifications. Provide financial management support to the departments with respect to planning, budgeting, reporting, relevant legislation, policies and other financial processes. Perform generic administrative functions.  

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REQUIREMENTS :

• As a minimum a National Diploma or Advanced Certificate in Commerce/ Financial Management / Accounting or equivalent NQF 6 qualifications. A minimum of two (2) years’ relevant experience in financial management/accounting, budget and expenditure management, compilation, monitoring, analysis and reporting environments. NQF 7 will be an added advantage. Must have a valid driver's license as travelling will be required. 

DUTIES :

• Draw monthly budget and expenditure reports from the Financial System (BAS), PERSAL and Vulindlela and upload, update the required Budget and Expenditure Tables and Models. Assist to consolidate the Provincial Main and Adjustment Appropriation processes and its alignment with the Provincial Fiscal Framework. Receive and check the Departmental Budget and Expenditure submissions to ensure that they are numerically accurate as per Financial System (BAS), Budget Allocations and Appropriation Statements, DoRA, etc.
• Verify that the budget and expenditure items are correctly categorised according to their economic classifications. Verify both sections (32) and (40) information to ensure synergy with Provincial IYM submissions. Monitoring and reporting on all National Conditional Grants received and their corresponding expenditure. Compile personnel analysis reports of provincial departments. Report on departmental earmarked funds, virements and shifts in the system to ensure that they are in line with legislative requirements. Maintain and ensure proper management of financial data and records. Perform generic administrative functions. 

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REQUIREMENTS :

• As a minimum a Grade 12 with two (2) years relevant experience in Records Management OR a National Diploma/ Advanced Certificate in Public Administration/Information Management/Records Management/Library Management with one (1) year relevant experience in Records Management

DUTIES :

• Managing the administration of general records and ensuring effective running of records management. Ensure proper disposal of departmental records, archiving or destruction. Management of messenger services and handling of correspondence and mail. Ensure recording of newly opened and closed files according to the approved file plan. Safe keeping and proper filling of records. Ensure implementation of records Management Policy and registry procedure manual. Management of KPA’s of subordinates. 

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REQUIREMENTS :

• As a minimum a Grade 12 with two (2) years relevant experience in Asset Management / SCM OR a National Diploma/ Advanced Certificate in SCM/ Logistics Management/ Asset Management/ Finance with one (1) year relevant experience in Asset Management / SCM. Ability to interpret and apply policies. Analytical and innovative thinking.

DUTIES :

• Update and maintain the assets and database register. Conduct and control the movements of assets. Identify surplus, obsolete and underperforming assets. Maintain a disposal plan

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REQUIREMENTS :

• As a minimum a Grade 12 with two (2) years relevant experience in SCM/ Logistics Management OR a National Diploma/Advance Certificate in SCM/Logistics Management/ Advanced Procurement Management (or equivalent NQF 6 qualification) with one (1) year relevant experience SCM/ Logistics Management. Knowledge of procurement systems (i.e. Walker, Logis). 

DUTIES :

• Receive and capture requisitions on procurement system. Ensure that orders are generated in line with the correct SCOA allocations. Generate purchase orders from suppliers. Verify compliance with procurement documents before generating orders. Administration of invoices for payment. Keep registers and records of orders and submit to receive and dispatch. Attend to internal stakeholders and suppliers’ inquiries. 

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REQUIREMENTS :

• As a minimum a Grade 12 with two (2) years relevant experience in SCM/ Logistics Management OR a National Diploma/Advance Certificate in SCM/Logistics Management/ Advanced Procurement Management (or equivalent NQF 6 qualification) with one (1) year relevant experience in SCM/ Logistics Management. 

DUTIES :

• Facilitate processing of creditors’ payments within 30 days. Check for accuracy of invoice and authenticity of supporting documents attached to the voucher. Capture invoices on the procurement system. Prepare and submit paid batches for filling. Respond to queries arising from creditors reconciliation. Process payment of salary related issues. Verify submitted claims for compliance and process them accordingly on the procurement system. Register and keep record of payment batches. 

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REQUIREMENTS :

• As a minimum a Grade 12 with two (2) years relevant experience in Transport/ SCM/ Logistics Management OR a National Diploma/Advance Certificate in Transport/ SCM/ Logistics Management/ Advanced Procurement Management (or equivalent NQF 6 qualification) with one (1) year relevant experience in Transport/ SCM/ Logistics Management. Valid driver’s license as it will be required to travel. 

DUTIES :

• To provide day-to-day management of vehicles in terms of usage and maintenance. Ensure that log sheets are controlled and completed for all official trips. Keep vehicle maintenance schedules and coordinate maintenance requirements. Provide management with information on vehicle performance. Compile accident reports and make follow-ups. Process transport payments. Supervise transport clerks and drivers. Coordinate travel of fleet. Assist with acquisition and management of subsidized vehicles. Process fuel claims. Assist with monitoring of Service Level Agreement. Monitor compliance with transport policy and advise accordingly. 

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REQUIREMENTS :

• As a minimum a Grade 12 with two (2) years relevant experience in SCM/ Logistics/ Demand/ Acquisition/ Procurement Management OR a National Diploma/Advance Certificate in SCM/ Logistics Management/ Advanced Procurement Management (or equivalent NQF 6 qualification) with one (1) year relevant experience in SCM/ Logistics/ Demand/ Acquisition/ Procurement Management. 

DUTIES :

• Ensure compliance of requisition in line with departmental policies. Provide effective and efficient contract management. Prepare and provide sectional reports and submit to the supervisor. Ensure effective management and commitment. Assist with Bid-Administration. Provide support to departmental bid committees. Perform other work-related functions as required by your supervisor or manager. 

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REQUIREMENTS :

• As a minimum a National Diploma / Advanced Certificate in Finance/ Accounting or equivalent NQF 6 qualification. NQF 7 will be an added advantage. A minimum of one (1) year relevant experience in Accounting/ Finance. Knowledge of Public Sector Reporting Framework for the preparation of financial statements, financial controls, Public Sector Financial prescripts, Public Finance Management Act (PFMA), Treasury regulations. 

DUTIES :

• To render Financial Accounting Services related to Debtors, Creditors, Revenue and Expenditure. Responsible for the capturing of revenue. To assist the supervisor with the timeous and accurate closure of month-end and year-end BAS processes. To assist with the preparation of the monthly accounting reconciliations, checks and balances. Perform/authorize daily financial accounting system operational functions. To check and monitor S&T claims for validity, accuracy and completeness. Check the daily bank statements. Ensure compliance with Public Sector reporting framework, accounting policies, procedures and PFMA. Supervise and assess performance of sub-ordinates. Assist in compilation of sections in the Interim and Annual Financial Statements. 

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REQUIREMENTS :

• As a minimum a Grade 12 with two (2) years relevant experience in Salary Management OR a National Diploma/Advance Certificate in HRM/ Finance/ Accounting (or equivalent NQF 6 qualification) with one (1) year relevant experience in Salary Management. A Persal certificate in Introduction to Persal is compulsory. 

DUTIES :

• To provide salary payments and deductions services. Payment of travel and subsistence claims and other salary related claims. Ensure that unauthorized expenditure with respect to Persal is effectively prevented. Perform bi-annual and annual tax reconciliation on staff remuneration and liaise with SARS on all PAYE matters. Assist with payroll certification processes. Safe keeping, maintenance and disposal of salary records and files. 

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REQUIREMENTS :

• As a minimum a National Diploma or Advanced Certificate in Finance/Accounting or equivalent NQF level 6 qualification. A minimum of one (1) year relevant experience in Public Finance. Knowledge of Public Finance Management Act (PFMA), Treasury Regulations, Walker Financial Management System, Public Service Act and Public Service Regulations. 

DUTIES :

• Receive and capture manual revenue and expenditure cash books of Traditional Authorities. Capture rectifying journals on Walker system. Reconcile deposits and payments in the cashbooks to the bank statement. Ensure correct allocation of grants/salaries to the cashbooks. File posted cash books and journals. 

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REQUIREMENTS :

• As a minimum a National Diploma or Advance Certificate in Finance / Accounting or equivalent NQF 06 qualification. A Degree Qualification or NQF 07 will be an added advantage. A minimum of one (1) year relevant experience in a Public Finance/ Administration environment.

DUTIES :

• Distribution of Persal Salary report and payments schedules from the computer room. Provide financial information on all operational aspects of (PMG) bank accounts of departments and trading entities. Assess and report on compliance with accounting related legislative requirements. Assist departments with Bi-Annual, Year-End and revised tax reconciliation. Render effective filing and records management services.