Job Vacancies at Office of the Chief Justice South Africa

REQUIREMENTS :

• Grade 12, National Diploma in Office Management/ Information Management/ Public Administration/ Business Administration/ equivalent qualification at (NQF level 6), A minimum of two (2) years’ experience in Office Administration/ Secretariat Services, A valid driver’s license. 

DUTIES :

• Provide a clerical support service to the Office of the Chief Director
• Provide a secretarial/receptionist support service to the Office of the Chief Director Render administrative support service to the Office of the Chief Director,
• Remain up to date with regard to prescripts/policies and procedures applicable to the work terrain to ensure efficient and effective support to the Office of the Chief Director. 

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REQUIREMENTS :

• Grade 12 / Matric plus LLB degree; Valid driver’s license. Shortlisted candidates will be required to pass a typing test 

DUTIES :

• To ensure attendance and screening of all incoming and outgoing calls. To ensure that appointments and meetings of the Judge are diarized. To ensure that the judgments are typed and correspondences are filed accordingly in the right sections.
• To ensure that signed Judgments and orders handed down in court or virtually are sent to the typist and the library (Judgements only). To ensure that all visitors are received, screened and their queries are attended to. To ensure that all incoming and outgoing documents are recorded and filed. To ensure that stationery for the Judge is ordered and collected.
• To ensure that the court files are ready and Judge has all documents in the file on time as per duty roster. To ensure that all files received from various section(s) are verified by the Registrar of that section. To ensure that the register of reviews is up to date and signed on receipt and return of reviews to the review Clerk.
• To ensure that he register/template of the reserved judgment is updated and notifying the Statistics officer as well as the office of the Judge President when judgment has been handed down. To ensure that the transcribed judgments from transcribers reach the Judge for approval and signature. To prepare court rolls for Opposed Motion and Urgent Court and distribute to stakeholders.
• To ensure that the Heads of Arguments from various stakeholders are received, filed and verified. Informing parties involved via e-mail and/or telephonically of time and date when reserved judgments will be handed down, further notifying them on how the judgement will be handed down.
• To ensure that the bench book of the Judge is prepared and files are in court before the court starts or before Judge enters the court. To ensure that all stakeholders involved are present in court before commencement of proceedings.
• To ensure that all cases are called and recorded as per court roll. Calling the case number and the parties’ names on record before Judge can allow parties to start with their matters. To ensure that the correct Oath ID or declaration is administered in court, when required. To ensure that the exhibits are handled, controlled and noted professionally and captured accordingly. To ensure that the correct order is endorsed on the electronic court file after it was granted by Judge in court.
• To ensure that all the travel, accommodation arrangements are in order on time, attend to sign the documents being signed prior approval. To ensure that the Judge’s logbook is submitted on or before 5th of every month to the Transport Officer. To ensure that the car is booked for either maintenance and service, receive the preauthorization for the Judge’s vehicle.
• To remind the Judge of the invoices so that the submission of the S&T claims can be processed. To ensure the submission of Cell phone and 3G data claims for process purposes.
• To ensure that court roll(s) is submitted to the Statistical Officer on or before every Friday. To ensure that all updates on the loose leafs in the Judge’s library are attended to. Execute legal research as directed by the Judge. Comply with departmental Policies and Prescripts and procedures or guidelines, including signing of payroll 

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REQUIREMENTS :

• Grade 12. A minimum of two (2) years secretarial experience, Experience in a legal/ court environment will serve as an added advantage, An LLB Degree, Bachelor of Law Degree or a minimum of 20 modules completed towards an LLB, BA or Bachelor of Law Degree will serve as an advantage.
• A valid driver’s license will serve as an advantage, Shortlisted candidates will be required to pass a typing test.

DUTIES :

• Provide general legal secretarial/ legal administrative duties to the Judge, Typing (or formatting) of draft memorandums, directions, opinions, letters for or by the Judge, Manage and type correspondence, judgements and orders for the Judge (including Dictaphone typing).
• Arrange and diarize appointments, meetings, official visits, make travel and accommodation arrangements for circuit, meetings etc with the relevant administration unit at the court. Store, keep and safeguard all case files and update the case files with postponements orders and/ or made by the Judge. Update files with documents received.
• Update exhibit and witness list in criminal matters. Perform digital recordings of court proceedings on urgent court cases after hours or on circuit court and ensure the integrity of recordings.
• Accompany the Judge to court and keep a record of times (start and end times daily, including adjournments. Compile court statistics daily and ensure accurate updates on the statistical tools. Management of the Judge’s vehicle, logbook and servicing thereof.
• Compile data and prepare reports and documents for assigned Judges as necessary, including expense reports, continuing legal hours, financial disclosure statements and case management.
• Arrange refreshments for the Judge and his or her visitors and attend to their needs. Manage the Judge’s library and the updating of loose-leaf publications. Attend to and execute requests from the judiciary in connection with cases and case-related matters. 

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REQUIREMENTS :

• Applicants should be in possession of grade twelve (12) and ten (10) years’ practical experience in court interpreting or a 3 years National Diploma (NQF 6) in Legal interpreting or equivalent qualification on NQF Level 6 (360 credits) and a minimum of three (3) years practical experience in court Interpreting.
• Proficiency in English, Afrikaans, IsiXhosa, IsiZulu, Sesotho, Setswana, SePedi, IsiSwati, Tsonga and Tshivenda, Selobedu, SePulane, isiNdebele, sign language and any foreign language will be an added advantage) candidates will be required to undergo oral written language proficiency testing.
• A valid driver’s license will be an added advantage. 

DUTIES :

• Rendering interpreting services in criminal court, civil court, labour and quasi-judicial proceedings.
• Rendering interpreting services during consultations. Translate legal documents and exhibits.
• Assist with reconstruction of court records. Develop terminology, coin words.
• Perform specific line and administrative support functions of the Judiciary, court Manager and Supervisor as and when is required. 

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REQUIREMENTS :

• Grade 12, No experience required, NQF level 6 in the related field will be an added advantage,, knowledge and understanding of the legislative framework governing the Public Service, Knowledge of Public Service Act, Knowledge of Public Service Regulations 2016,
• Knowledge of storage and retrieval procedures in terms of working environment, Batho Pele Principles, Communication skills (verbal and written), Administration skills, Planning and organizing skills, Computer skills, Time management skills, Basic numeracy skill ,Interpersonal relations, Typing skill.  

DUTIES :

• Facilitate administration of recruitment, selection and appointment processes with the Province,
• Implementation of Transactions on PERSAL system in respect of appointments, Injury on duty, Long service recognitions, pensions, transfers,
• Housing allowance, performance management, Training and Service termination,