Job Vacancies at Plennegy Group

RESPONSIBILITIES:

Labour & Container Management

• Request labour support from the Depot Manager to ensure efficient vehicle loading and off-loading.
• Inspect containers for defects before loading and report findings to the Depot Supervisor.
• Oversee safe and damage-free loading of containers for transit.
• Supervise all loading and off-loading processes, ensuring product security.

Invoice & Documentation Management

• Ensure that all invoices are received in line with pre-planned SAMIS Route Planning.
• Complete and process all necessary despatch documentation for sub-contractors and couriers.
• Maintain proper filing and matching of proof of delivery (POD) documents with relevant orders/invoices.
• Track and report any outstanding PODs to the Depot Supervisor.

Delivery Scheduling & Coordination

• Arrange collection and delivery appointments with sub-contractors and couriers.
• Schedule delivery times with both customers and COD customers.
• Ensure a fully completed and signed POD is received for all dispatched goods.

Cash Handling & Financial Transactions

• Receive and sign for COD payments collected by drivers and forward them to the Admin Clerk at the end of each day.
• Ensure signatures are obtained for all money transfers between depot personnel.

REQUIREMENTS:

Qualifications:

• Grade 12 National Senior Certificate (Essential)
• Warehousing Diploma (Ideal)

Experience:

• Working in a warehouse or depot 2+ years

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RESPONSIBILTIEIS:

Route Planning & Delivery Coordination

• Plan and coordinate customer deliveries to optimize efficiency and cost-effectiveness.
• Ensure timely and accurate dispatching of orders.
• Conduct post-trip debriefings to assess delivery performance and address any issues.

Loading of Vehicles and Containers

• Request necessary labour from the Depot Supervisor to ensure adequate workforce availability.
• Inspect containers and vehicles for defects before loading, reporting findings to the Distribution Centre Supervisor.
• Supervise loading and offloading to prevent damage and ensure product security.
• Ensure stock received aligns with documentation and report discrepancies.

Invoice Management

• Verify that all invoices align with pre-planned delivery schedules.

Dispatch Arrangements

• Coordinate dispatch via company transport, couriers, and subcontractors.
• Arrange collection and delivery appointments.
• Complete and manage dispatch documentation.
• Communicate with customers, including COD (Cash on Delivery) customers, regarding delivery times.
• Ensure stock dispatch matches customer order picking lists.

Proof of Delivery (POD) & COD Management

• Ensure fully completed and signed PODs are received for all dispatched goods.
• Match and file PODs with corresponding orders and invoices.
• Track outstanding PODs and report discrepancies.
• Reconcile COD payments and hand over funds to the Admin Clerk daily.
• Maintain accurate documentation of all monetary transactions.
• Ensure stock returns align with customer claims and proper documentation is submitted for processing.
• Maintain an accurate and up-to-date filing system.

General Duties

• Perform additional tasks as assigned by the Depot Supervisor.
• Ensure warehouse security measures are in place.
• Assist colleagues when necessary.
• Maintain cleanliness and organization of work areas.
• Conduct regular stock checks and assist with bi-annual stock takes.
• Uphold company reputation through professional and responsible conduct.
• This role requires a proactive and detail-oriented individual who can ensure smooth and efficient dispatch operations while maintaining high standards of accuracy and professionalism.

REQUIREMENTS:

Qualification:

• Grade 12
• Warehousing Diploma (Preferential)

Experience:

• Previous experience in logistics, dispatch, or warehouse coordination.
• Familiarity with invoice processing and proof of delivery management.
• Experience working with subcontractors and courier services is advantageous.