Job Vacancies at Transnet

About the Job

Position Purpose:

• Maximise rental income for client property portfolio through strategic planning and the implementation thereof
• To Negotiate and agree terms and conditions of proposals to lease premises within specified parameters and conclude terms of standard lease agreements, according to the delegation of authority framework as issued by the board of director from time to time.
• To market lease space in untapped and or undeveloped property spaces in order maximise the revenue potential of the portfolio, including but not limited to retail space, vacant land, industrial space, office space, residential portfolio, mass housing and etc.
• To satisfy needs of tenants whilst not compromising company position.

Position outputs:

• Develop leasing plan in conjunction with relevant stakeholders for entire managed portfolio
• To provide leadership and oversight of the leasing plan implementation and mitigating where there are any potential risks and gaps
• Maximise leasing opportunities on new business development
• Manage market research to retain competitive advantage
• Ensure all renewal and new leases are timeously negotiated and professionally compiled
• Maintain positive relationships with all tenants and brokers
• Compile and distribute vacancy schedule to all potential clients
• Manage and administer parking leases ( monthly and lease based) – if applicable
• Maintain and grow tenant relationships / Database
• Leasing strategy formulated
• Input provided to in the budgeting process & manage budgets
• Ensure that all expenditure and income are managed according to approved budget
• Apply for CAPEX as and when needed
• Manage pre and post billing process in conjunction with Leasing Officer
• Sign off all Lease amendment motivation forms where applicable and for further Recommendation
• Ensure that Leasing Administration Officers and Leasing Officers are keeping tenant files up to date with relevant correspondence

Qualifications & Experience:

• Matric Grade 12
• B degree in a Property related field, Law or Business Management
• Property Development Program and or related property management qualification advantageous
• In possession of a valid driver’s license
• 5 years in a leasing environment
• Staff management experience

Competencies:

• Speaking /Verbal Expression
• Good communication and interpersonal skills
• During meetings expresses his/her ideas and opinions so that others understand his/her point.
• Clearly communicates with employees so they know what is expected of them.
• Is able to say "just the right thing" to a variety of people so that they understand what is being said.
• When speaking acknowledges diverse points of view/concern by explaining the rationale for exclusion.
• Influencing

Presented credible, believable evidence that convinces the customer

• Uses different influence strategies with different people in order to get a job done.
• Acknowledges and respects people for their contribution no matter what their level or position.
• Persuades others that their needs can be met through the options that are being offered
• Convinces others to adjust their views in order for all parties to derive a win-win situation.
• Is seen to have credibility in the eyes of others/executive and general management
• Ability to elicit active participation.
• Pro-activity
• Anticipates possible future problems and puts plans and actions in place to address these.
• Anticipates possible future opportunities and puts plans in place to take advantage of these.
• Assertiveness
• During tense and emotional charged situations, displays an inner calmness that helps restore balance to the situation.
• During times of confusion behaves with a sense of personal authority and responsibility that creates order, calmness and
• clarity.
• Explains ideas in a confident manner.
• Maintains positional viewpoint without being dogmatic.
• Judgement
• Judges situations correctly despite absence of correctly despite absence of some relevant facts.
• Obtains consensus where applicable on proposed solution.
• Analyses gathered facts before making decisions.
• Evaluates the pro's and con's of possible courses of action before a decision
• Demonstrates effective problem solving
• Delegating
• Sets clear standard and procedures.
• Provides the required resources, including authority, when handing over work to be done.
• Uses delegation in order to provide challenging developmental opportunities for reporting staff.
• Provides the appropriate level of support once work has been delegated

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About the Job

Position Purpose:

• Provide administrative support to the Office of the Head of the Foundation and other Portfolio Managers within the Foundation and support the Executive Assistant.

Position outputs:

• Respond to basic internal and external queries and requests for information from the Foundation; all such requests will be referred to the Position.
• Follow-up on the timely submission of reports on behalf of the Head of the Foundation.
• Compile, disseminate, maintain and electronically file the necessary documentation on behalf of the Head of the Foundation so that information and documentation packages are available for meetings, briefings, correspondence, reports, etc.
• Prepare Purchase Requests on SAP and liaise with Group Finance for the creation of Purchase Orders and follow through for payment to be affected.
• Administration and processing of all travel requests submitted to the Head of the Foundation.
• Monitor all Portfolio activities and provide status reports to the Head of the Foundation.
• Attend meetings as and when required with the Head of Department (Transnet Foundation) and follow up on actions required, emanating from meetings so that these are incorporated into the Head of Department (Transnet Foundation)’s
• schedule and are done as required in the minutes and within the required time frame.
• Also includes providing backup and support (on request of the Head of Department (Transnet Foundation)) at any meetings to ensure that information or advice is provided to the Head of Department (Transnet Foundation) in the meeting to facilitate informed decision-making.
• Follow up on tasks and commitments of the Head of Department (Transnet Foundation) so that decisions/actions are tracked and implemented accordingly.

Qualifications & Experience:

• Bachelor’s degree or National Diploma in Communications, Marketing and Branding Corporate Communication or equivalent qualification is required.
• Standard Job Requirements
• Driver’s license code 08 will be an added advantage
• Travel as required and approved

Competencies:

• Computer Literacy
• Communication/Networking
• Interpersonal skills
• Conflict Management
• Report writing
• Negotiation
• Project Management
• Exceptional time management skills

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About the Job

Position Purpose:

• Provide administration and logistics support to all Portfolios in the Foundation.

Position outputs:

• Compile minutes for all meetings (internal and external); table minutes at relevant meetings and ensure the minutes are signed post meetings; record / file all minutes.
• Follow up on action items resolved during meetings to ensure that actions are completed before the next meeting is held.
• Respond to basic queries and requests for information from the Foundation; all such requests will be referred to the Position.
• Prepare the following reports in consultation with each Portfolio. EXCO monthly report; DPE quarterly report; Sustainability quarterly report and any other report required.
• Represent the Foundation at all Regional Stakeholder Forums. Gather relevant information from Portfolios and table the report at the Forum and submit to the Head of the Foundation for approval.
• Responsible for creating PowerPoint slides and preparing high visual impact presentations using information provided by Portfolios.
• Keep an up to date library of event and activity photographs for each Portfolio and supply the photographs as and when needed.
• Provide, implement and maintain secure e-filing systems for critical Portfolio information.
• Inventory and asset control for all Portfolios.
• Determine current trends in efficient office administration and provide a review to management to act on.

Qualifications & Experience:

• Degree or National Diploma in Social Science or equivalent.
• Standard Job Requirements
• Driver’s license code 08
• Travel as required and approved

Competencies:

• Computer Literacy
• Communication/Networking
• Interpersonal skills
• Conflict Management
• Report writing
• Negotiation
• Project Management
• Decision Making
• Attention to detail and problem solving skills

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About the Job

Position Purpose:

• Implement an administrative system for all unsolicited donation and sponsorship requests submitted to the Company.

Position outputs:

• Comply with the CSI Policy and the Standard Operating Procedure (SOP) for Sponsorships and Donations in the Company.
• Receive all unsolicited sponsorships and donations requests by email, post, courier or hand delivered from all internal
• Transnet Divisions or external applicants.
• Electronic (email) acknowledgement of applications.
• Subject each application to the minimum requirements for accepting an application and process according to the SOP.
• Prepare applications and meeting agenda for presentation to the Sponsorships and Donations Forum in line with the SOP.
• Schedule Sponsorships and Donations Forum meetings in line with the SOP.
• Keep and maintain electronic records of all Sponsorships and Donations meetings.
• Respond in writing by providing the outcome of the Sponsorships and Donations Forum meetings to each applicant, namely
• approved or declined application, and keep and maintain an accurate record of all responses.
• Maintain and report on the Sponsorships and Donations register.

Qualifications & Experience:

• Bachelor's degree or National Diploma in Business Administration or equivalent
• Standard Job Requirements
• Travel as required and approved

Competencies:

• Relationship management
• Effective Communication
• Conflict Management
• Time management
• Report writing

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About the Job

Position Purpose:

• The role is intended at the oversight of daily operations and maintenance of Transnet Real Estate of both internal and external portfolio; with a primary objective of taking full responsibility for and to ensure that the buildings under his responsibility are maintained in pristine condition. This is achieved by putting in place the Planned Maintenance Programme and responding timeously and efficiently to ad hoc repairs required. The secondary role of the Building Manager is to facilitate communications between the Facilities Management department and the occupants and users of all the buildings, providing solutions for related problems
• This role is critical in liaising with tenants and service providers, it coordinates and manages maintenance, housekeeping, and security activities, and ensure the facilities infrastructure and assets meet regulatory standards and codes and further assist and engage the Facilities Managers as well as support the property managers in the planning, management and monitoring of all aspects related to the management of the portfolio and inspection of work to ensure that quality standards are maintained or improved. Also, to ensure strong customer relationships are built and expectations are met and managed.

Position outputs:

• Coordinating and overseeing regular building maintenance and repairs.
• Managing and directing cleaning and security staff and activities.
• Preparing and carrying out emergency protocols and procedures.
• Maintaining a safe environment for building occupants and visitors.
• Preparing and monitoring maintenance budgets.
• Conducting regular building inspections and preparing reports.
• Ensuring facilities are in compliance with applicable policies, regulations, and building codes.
• The individual will be responsible for translating business strategy into workable sustainable development plans, ensuring adherence to sustainability policies, procedures, and protocols.
• Coordinate activities with other disciplines and terminals to integrate and effectively utilize optimum supervision and management in all projects
• Undertake the Management Responsibilities defined in the Transnet Property Operational Policies.
• Guide and participate in cross-functional assignments for internal and external stakeholders.
• Provide constructive critique and critical feedback in an ongoing fashion, when reviewing proposals and quotes.
• Coordinate activities with other disciplines to integrate and effectively utilize optimum supervision and management in all projects
• Create strong internal and external partners for the day-to-day upkeep and care of the real estate portfolio entrusted therein
• Ensure effective business relations with tenants.
• Takes charge of all emergencies and ensures responsible back-up is available in order to take corrective action as necessary.
• Manage the outsourced service provider’s teams, including any specialized services team.
• Conduct regular inspections of the buildings
• Implement and manage a planned maintenance schedule.
• Implements all maintenance and general procurement of materials and parts, schedules installations and oversees that such repairs are accomplished in a safe and timely manner.
• Take responsibility for the maintenance of all critical equipment in buildings.
• Provide services and support in a high quality, cost-effective manner by motivating the maintenance workforce
• Maintains accurate records with regard to annual inspection of equipment and general preventative maintenance including rotational work assignment and over-time allowances and staff related matters.
• Perform quality control checks by checking foyers, building restrooms, hallways, and offices to make sure that trash is taken out, sinks are clean.
• Inspect the building to make sure that all systems are working properly by checking the heating system, air condition
• system, hot water system, check for any lights that are not working and for any maintenance requests. Keep an open line of communication with administration.
• Highlight and report on all minor repairs in building and in grounds as needed, such as repairing, maintenances requests, tenant concerns, installations, etc. as needed. Coordinate with support services that are working on the building and report discrepancies to the facilities department.
• This position is responsible for the day-to-day supervision of building custodial staff, to include assigning tasks, providing training, and auditing of work performance.

Qualifications & Experience:

• Grade 12 Certificate
• NQF 5 - Relevant technical/construction/trade certification qualification.
• 3 years’ experience in a technical or management role or possess similar experience
• Computer literacy skills

Competencies:

• Very focused individual who is target and delivery driven
• Person with attention to detail
• Familiarity with data systems and data analysis.
• Understanding of management of the building services including water, waste, electricity, and other soft services
• Ability to manage service providers
• Time management skills - ability to prioritize own workload to meet deadlines
• Functional numeracy skills
• Problems solving skills
• People management skills
• Attention to detail
• Flexible work approach
• Valid Driver’s license
• General building maintenance