Job Vacancies at V&A Waterfront

Requirements

The following job objectives were found to be relevant to this job:

Planned and Reactive Maintenance and Upgrades

• Implement planned and preventative maintenance programs for the Electrical department
• Oversee and manage the resolution of all call outs
• Liaise with the relevant Stakeholders regarding Electrical breakdowns, issues or complaints
• Oversee and manage regular maintenance and replacement of Electrical assets (e.g. lights, plugs, UPS etc.)
• Oversee and manage fault finding on Electrical assets (e.g. generators, transformers, ring main units)
• Responsible for regular inspection and repair of all Electrical assets
• Ensure the safety of Electrical reticulations pertaining to SANS10142
• Prepare and submit reports to motivate for relevant Electrical Infrastructure upgrades

Site-walks and Inspections

• Conduct, ensure and oversee site walks, daily checks and site inspections to inspect all Electrical Assets and Equipment
• Conduct regular quality control checks
• Identify safety hazards on-site and report such to the relevant Manager as well as Health and Safety Office
• Take back & prior store opening inspections.
• Physical fitness is essential to perform duties/task effectively and must be prepared to work at heights

Financial Management

• Obtain quotes for specific tasks as per budget
• Assist procurement with technical knowledge regarding the quotes
• Assist Electrical Manager with writing up of the expenditure application report supporting details and costing
• Ensures order is placed by procurement

People Management

• Liaise with, support and manage service providers
• Track and monitor progress and quality
• Hold regular meetings to plan and execute all maintenance activities
• Lead, manage and mentor their direct reports and interns
• Responsible for performance management of subordinates
• Meet deadlines, ensure contingency planning, approval channels, procedures, budgeting, monitoring and governance etc.
• Ensure that all stakeholders (internal and external) comply with all the relevant Health and Safety standards and legislative requirements
• Manage risk and compliance

Stakeholder Management

• Inform and collaborate with the relevant BU’s on the planned maintenance to ensure that this is communicated to the tenants
• Manage external service providers and suppliers (specifically obtaining competitive quotations and ensuring excellent delivery of work)
• Collaborate and work closely with various Managers (including Project Manager and Senior Electrical Manager) and internal BU's as part of project planning and execution
• Build and foster professional working relationships with trusted service providers and suppliers
• Build and foster a professional relationship with tenants to ensure excellent customer service
• Report regularly on Maintenance progress and always keep tenants informed

Ad-hoc projects

• Assist with ad-hoc Electrical projects or requests as and when needed

Educational requirements relevant to this job:

• Artisan with minimum NTC3 OR deemed equivalent
• Successful completion of an appropriate apprenticeship
• Passing of a recognized industry TRADE TEST combined

Knowledge requirements relevant to this job:

• Electrical Assets such as Transformers, Generators, Ring Main Units etc.
• Electrical Reticulations
• Building Maintenance/Facilities maintenance
• Procurement processes
• Green Building Efficiencies
• Occupational Health and Safety Act
• National Building Regulations (SANS10400)
• SANS 10142
• People and project management

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The following job objectives  relevant to this job:

Administration and Support

• Provide coordination and administrative support to Project Managers
• Take and timeously distribute meeting minutes
• Assist Project Managers with daily tasks as needed
• Set up and compile information for technical meetings and provide feedback to tenants
• Liaise with Tenant/s Main Contractors regarding indemnity documents
• Follow up on and store signed indemnity documents and H&S files
• Arrange and assist with pre-opening inspections
• Ensure relevant documents are received before pre-opening inspections
• Team action for Technical and Projects Installation Meetings
• Maintain Project Installation Management database, data and filing system
• Manage Council Submission documents and approvals
• Suggest improvements and solutions on problems within field of responsibility to ensure best practice
• Assist Fit-out manager & Project Managers with project related documents (Fit-out Manuals, Specification documents,  
• Assists CAD manager with maintaining the V&AW CAD system and base plans.
• Assists CAD manager with large scale format printing for the business
• Assists CAD manager with managing and coordinating drawing requests internally for the various departments:
• Development, Retail, Commercial, Marine, Operations, Finance department
• Externally for the various stakeholders ie. Tenants, architects, building services consultants, precinct underground & bulk services consultants.
• Assists CAD manager with managing and preparing overall building leasing plans, base plans, QS certificates for the new MRI finance & leasing system.  (Project still in planning phase)
• Assists CAD manager with managing and updating the V&A CAD filing system
• (As-built architectural and consultant’s drawings, precinct services drawings, tenant leasing base plans, archiving, document retrieval …etc)
• Assists with transferring process
• for drawings and documentation from drawings management systems to V&A CAD filing system such as B.I.W , Aconex, Blue-beam, BIM 360, Plannon, Autodesk Construction Cloud.
• Project Management Systems
• Assist with Development department support (Administrator) for PPO- Project Portfolio Office System
• Load purchase orders and invoices onto MRI 

Reception Function

• Perform a reception function
• This includes answering telephones, emails, WhatsApp® messages, recording information, following up and returning calls

Secretarial Function

• Manage the Senior Managers diary, and arrange appointments, including being responsible for all correspondence and documentation
• Booking of meeting rooms and escorting of visitors and alerting the Senior Manager as the case may be

General Administrative Duties

• Assist with general office duties: copy, scan, filing, scheduling of meetings, etc.
• Deal with tenant/patron queries
• Processing of invoices for payment 
• Assist with the preparation of tender documents and ensure compliance with tender policy as well as arranging, chasing, and processing of subsequent purchase orders and or CAPEX forms

Stakeholder Engagement

• Develop and maintain strong working relationships with all relevant stakeholders (internal /external)
• General tenant and contractor liaison
• Liaison between Project Managers and Property Department (Retail, Commercial, Marine & Industrial) as well as Operations department
• Liaise with internal/ external customers regarding tenant installation queries
• Interact with visitors and tenants to collaboratively address complaints
• Liaise with tenant/Project Management’s outstanding approval documentation

Requirements

The following educational requirements relevant to this job:

• Diploma / Bachelor's Degree in Business Administration

Advantageous:

• Project Management Certificate
• AutoCAD knowledge and Experience
• Council Submission Process Experience
• The following knowledge requirements  relevant to this job:
• Administration of contracts and procurement processes
• Planning, organising, document management
• Project management and support
• Fraxion (or related financial management knowledge)
• Building/infrastructure/construction (industry knowledge)
• Construction and Building Codes
• Health and Safety
• The following skills requirements  relevant to this job:
• Diagnostic / Tactical thinking
• Planning, organising and coordinating
• Multi-tasking
• Analytical and Detail-oriented
• Logical Problem-solving
• Collaboration
• Financial/Numerical Acumen
• Communication skill (both written and verbal)
• People management
• Customer service skill
• Mechanical/technical reasoning

The following experience relevant to this job:

• 3+ Years Relevant Working Experience