Job Vacancies at Weylandts Furniture Cape Town (Pty) Ltd

Job Purpose:

This position is responsible for the full process of onboarding new products, phasing out old products and maintaining quality of existing products to ensure that Weylandts continues to offer a competitive and unique product range. The successful candidate has a crucial support role and is the link between the Furniture Buyers, Planners, Visual Merchandisers, Marketing, Purchasing Coordinators, and suppliers.

This role will require you to move across our offices, namely Durbanville, Greenpoint and Epping.

Key Responsibilities:

• Onboarding new products - input of all relevant product data into costing portal and ensure orders are placed together with the planners.
• Ensure all information on new products is correct and correlates to signed off spec from the furniture buyers.
• Handle day to day correspondence with suppliers regarding product onboarding
• Work closely with Purchasing Coordinators to ensure product claims and queries are resolved timeously and efficiently.
• Assist and collate product information to provide to the Buying Project Manager for marketing, training, and visual merchandising briefs.
• Manage product data (codes and landing dates) on lookbooks
• Update relevant departments on stock arrival and any changes in ETA’s of new products
• Ensure pre-shipment images are signed off by relevant buyer
• Review product release for approval – ensure product releases reflect accurate information as per the signed off specification sheet
• Manage ticket system
• Ensure image approval on new products are done by buyer
• Import costings from suppliers in Middleware and ensure supplier’s specification as per buyers’ specifications.
• Presenting new product costings with RSP and the comparison to existing products to the buying team.
• Integrate all new products and replacement products into stores on an ongoing basis.
• Ensure that end of range products is sold from the floor or sent to DC and that place holders are allocated.
• Ensure that existing product updates are followed though.
• Dealing with suppliers to ensure specifications are met on new and existing products to ensure we maintain our quality on existing and new products.

 
Technical Skills:

• Matric
• 5 + years administrative experience
• Buying experience would be advantageous
• Purchasing /stock systems experience
• MS Office competency (especially Excel)
• Good organizational ability
• Strong numeracy skills
• Experience with Syspro advantageous
• Knowledge of import/export procedures advantageous
• Valid drivers license and own reliable transport

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Job purpose:

• This position is responsible for planning and forecasting the merchandise range, specifically focusing on replenishment core product for Homeware within established budgets. 

Main accountabilities include:

Range review

• Preparing, analysing, and making recommendations that are aligned with budget as well as our strategy to meet targets

Buy plan

• Compiling a range of options based on price, volume, market information and product tiering to create a line buying plan in conjunction with the buyer to tie in with targets, on an on-going basis
• Responsible for establishing buy plans for each Homeware category, detailing landing dates in line with yearly budget, lead times and forward cover on repeat lines

Store allocation

• Based on the buy plan and strategy, the planner needs to focus on store allocation aligned to tiering structure

Forecasting

• Managing stocks supply and meeting various operational objectives such as budgeted sales, stock turn, gross profit and ROI targets and taking appropriate action

Promotions

• Forecasting with the buyer as well as placing of promotional orders and track sell through
• Monthly performance review of HW and take corrective action accordingly
• Provide bottom-up budget that enables the business to achieve turnover expectation, as well as overall margins and KPIs that aligns with the top-level budget
• Liaising with department head and then business intelligence to compile and produce reports to ensure visibility of the correct information [i.e. stock, margin, availability]

Qualifications and skills required:

• Relevant certificate, diploma or degree
• Proven working experience as a Merchandise Planner (3-5 years), specifically dealing with replenishment and store allocations

Essential skills, behaviour and knowledge required:

• Good understanding of retail industry with an emphasis on homeware
• Strong affiliation to systems, utilising them to increase productivity in line with the company's merchandise strategy
• Excellent communication & presentation skills
• Teamwork and interpersonal skills;
• Strong analytical skills and ability to review sales reports
• Numeracy skills and proficiency using IT, MS Office (particularly Excel & PowerPoint) & in-house systems;
• Good organisation skills and the ability to multitask;

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Job Purpose:

We are seeking an organized and efficient Creditors Clerk to join our finance team. The successful candidate will be responsible for ensuring accurate and timely sourcing and processing of accounts payable transactions, maintaining supplier records, and reconciling supplier statements and the related cashbook entries.

Key Responsibilities:

• Review and process supplier invoices for payment
• Review and reconcile supplier invoices and credit card transactions
• Obtain necessary approvals and investigate discrepancies
• Maintain accurate and up-to-date supplier records
• Capture and reconciliation of cashbook transactions
• Reconcile supplier statements and resolve any discrepancies
• Prepare, process and load payments to suppliers and casuals
• Maintain accurate financial records in the accounting system
• Investigate and resolve queries related to supplier accounts
• Provide administrative support to the finance team and business
• Prepare monthly balance sheet recons related to accounts payable and cashbooks

Technical Skills:

• Experience in a similar role would be beneficial
• Basic accounts payable knowledge
• Proficient in MS Excel
• Xero and/or Syspro experience would be beneficial

Personal skills and attributes:

• Excellent planning, organizational and interpersonal skills
• Ability to exercise resilience when facing challenges
• Deadline driven
• Demonstrates a positive hands-on can-do attitude
• Must be positive, energetic, self starter with excellent problem solving and decision making skills
• Strong attention to detail and ability to manage large amounts of data with a high level of accuracy
• Good organisational and time management skills
• Strong communication and interpersonal skills