Jobs at Aspen Pharma Group

Overview

• Maintain and calibrate lab instruments according to SOPs and maintenance schedules, facilitate the repair of lab equipment as well as verify that equipment produce accurate and reliable results.

Responsibilities

Planning and Operational Support

• Act as a technical/ subject matter resource
• Facilitate implementation of current processes
• Identify gaps in current policies and procedures
• Provide input into changes or improvements to processes, tools and techniques
• Train staff on SOPs and maintenance of lab equipment

Equipment Maintenance and Calibration

• Maintain the lab calibration schedule
• Perform calibration and preventative maintenance of lab equipment according to SOPs and schedules
• Repair or outsource repairs of faulty lab equipment
• Monitor calibration of equipment by external service providers
• Evaluate calibration failures and instrument breakdowns, and impact on lab results
• Report calibration deviations and equipment/ instrument failures to management
• Complete OOC documentation and establish and communicate risk of using OOS equipment
• Recommend changes to maintenance and calibration procedures
• Develop, review and implement SOPs for equipment used for calibration
• Participate in audits of equipment as required
• Maintain Good Lab Practice

Customer Service / Stakeholder Management

• Propose and develop methods for improving customer service
• Update internal and external customers on progress of maintenance/ repair queries
• Manage lab maintenance requests

Asset/ Resource Coordination

• Determine and request resources/ assets for the fulfilment of work; and monitor its use

Reporting and Record-Keeping

• Monitor and trend adherence to schedule ensuring customer requirements met
• Document and file data according to SOPs and regulation
• Gather information required for reports
• Update records and systems as required

Requirements

Grade: 9

Background/experience

• Trade tested electrical or electronics artisan with 4-6 years’ related experience
• Or an analytical qualification provided the incumbent obtains an electrical trade, instrumentation trade or a national diploma in an electrical/electronic field within a contractually agreed time period.
• Laboratory experience

Specific job skills

• Comprehensive understanding of pharmaceutical testing methods, equipment calibration, maintenance and repairs
• Understanding of pharmaceutical standards and compliance requirements
• Ability to interpret and implement policies, processes and objectives
• Physically capable of lifting/ moving heavy equipment

Competencies

• Meeting Deadlines
• Following Procedures
• Maintaining Accuracy
• Customer Awareness

go to method of application »

ROLE PURPOSE:

To implement, manage & control new group finance projects to improve efficiencies and ensure adherence to financial policies & procedures and controls. Perform ad hoc Financial Management or other key Finance Roles to Group companies.

SPECIFIC OUTCOMES / ACCOUNTABILITY:

PROJECTS – OVERALL

• Using Project brief from top management, do detailed analysis of Business Entity needs and compile Project Plan and Approach/Charter
• Ensure the Project Charter is kept up to date
• Project Team and Steercom
• Project scope
• Project approval levels
• Risk assessments
• Policies & procedures
• Work Instructions & Training Documents
• Time line
• Financial responsibility

PROJECT PLAN AND EXECUTION- AD HOC 

• Identify all areas of improvement and possible increased productivity within division Provide recommendations to reduce financial and time waste.
• Assist local teams in all Finance areas of ERP, BI or ad hoc projects/implementations
• Provide feedback and interact on a regular basis with local team manager and Group Finance Project Manager
• Provide monthly commentary on project status
• Financial, Business and Project issues and risks
• Arrange Project meetings
• Ensure implementation and adherence to financial controls within the business. Provide financial advice and direction within Business or specific Business Entity/ Division. Create financial awareness
• Ensure financial links to rest of Business remain in tact
• Promote link between finance and IT in order ensure improved systems are implemented
• Implement corrective action and monitor results
• Record lessons learnt and share with other Business entities
• Compile Training documents and Work Instructions
• Train division in new methods and processes
• Assist the local business during project and go-live phases
• Assist with all reconciliations between Group Reporting systems and identify improvements in the processes.
• Give hand over of project product to the Business

CUSTOMER SERVICE 

• Support line managers in business decisions
• Provide accurate information for decision making
• Ensure adherence to all deadlines
• All queries are followed up and resolved in the shortest possible timeframe within policy framework
• A professional attitude is displayed when responding to customer’s needs.
• Methods for improving customer services are proposed, developed and continuously updated.
• Internal and external customers are constantly updated as to the progress of their queries

FINANCIAL FUNCTIONS 

• Maintain financial accounting systems integrity and confidentiality
• Need to assist in preparing management account packs, year-end packs per head office requirements Ensure adherence to internal controls
• Review of disclosure schedules for accuracy VS ledger
• Assist business with reconciliations
• Review ledger reconciliations for completeness and accuracy
• Share Group policies and ensure policies are adhered to
• Set action plans form variance
• Analysis of management information
• Reconciling GFS to COGNOS
• Communicating differences
• Resolving reconciling differences
• GFS Master data maintenance
• GFS Testing & UAT
• Assist Group Financial Accountant with GFS Users Training
• Compiling Training Materials for User Training

CORPORATE GOVERNANCE 

• Ensure accounting adheres to IFRS and companies act
• Ensure internal controls are tested i.e. fixed assets verification, stock counts
• Improve internal controls on an ongoing basis
• Review balance sheet budget variance reports
• Manage statutory audit report

LEARNING AND GROWTH 

• Information is gathered about development needs
• Training and development is negotiated with manager.
• Learning solutions are identified, proposed and implemented according to ongoing personal and team development plans.
• Best practice is encouraged to ensure expertise. 
• Up-skilling and multi-skilling are co-ordinated in line with staff development.

EDUCATION AND EXPERIENCE REQUIRED

• B.Com and Articles or similar
• SAP FI/CO knowledge- advantage
• Min 1 year working experience in a manufacturing environment
• Good to at least have supervision of staff at article clerk level Prior experience in the interpretation and use of accounting standards and the Companies Act
• Experience in implementing financial controls will be beneficial l
• Experience in implementing new systems will be beneficial
• Must have a valid passport
• Must be able to travel (Local and International)

SKILLS AND ATTRIBUTES 

• Computer literate – proficiency in Excel, Word, PowerPoint and SAP, BPC, TM1
• Planning and Organising
• Time management
• Problem solving
• Budgeting
• Analysing trends
• Decision making
• Report writing and presentation skills
• Project management
• Forecasting
• Initiative
• Attention to detail
• Team player
• Project implementation
• Corporate governance

ASPEN COMPETENCIES 

• Performance Driven
• Accountability/ Ownership
• Deals with Ambiguity/ Embraces Change
• Communicates Effectively
• Continuously Grows & Develops
• Takes Action with integrity