Group Finance Projects Junior Accountant at Aspen Pharma Group

ROLE PURPOSE:

To implement, manage & control new group finance projects to improve efficiencies and ensure adherence to financial policies & procedures and controls. Perform ad hoc Financial Management or other key Finance Roles to Group companies.

SPECIFIC OUTCOMES / ACCOUNTABILITY:

PROJECTS – OVERALL

• Using Project brief from top management, do detailed analysis of Business Entity needs and compile Project Plan and Approach/Charter
• Ensure the Project Charter is kept up to date
• Project Team and Steercom
• Project scope
• Project approval levels
• Risk assessments
• Policies & procedures
• Work Instructions & Training Documents
• Time line
• Financial responsibility

PROJECT PLAN AND EXECUTION- AD HOC 

• Identify all areas of improvement and possible increased productivity within division Provide recommendations to reduce financial and time waste.
• Assist local teams in all Finance areas of ERP, BI or ad hoc projects/implementations
• Provide feedback and interact on a regular basis with local team manager and Group Finance Project Manager
• Provide monthly commentary on project status
• Financial, Business and Project issues and risks
• Arrange Project meetings
• Ensure implementation and adherence to financial controls within the business. Provide financial advice and direction within Business or specific Business Entity/ Division. Create financial awareness
• Ensure financial links to rest of Business remain in tact
• Promote link between finance and IT in order ensure improved systems are implemented
• Implement corrective action and monitor results
• Record lessons learnt and share with other Business entities
• Compile Training documents and Work Instructions
• Train division in new methods and processes
• Assist the local business during project and go-live phases
• Assist with all reconciliations between Group Reporting systems and identify improvements in the processes.
• Give hand over of project product to the Business

CUSTOMER SERVICE 

• Support line managers in business decisions
• Provide accurate information for decision making
• Ensure adherence to all deadlines
• All queries are followed up and resolved in the shortest possible timeframe within policy framework
• A professional attitude is displayed when responding to customer’s needs.
• Methods for improving customer services are proposed, developed and continuously updated.
• Internal and external customers are constantly updated as to the progress of their queries

FINANCIAL FUNCTIONS 

• Maintain financial accounting systems integrity and confidentiality
• Need to assist in preparing management account packs, year-end packs per head office requirements Ensure adherence to internal controls
• Review of disclosure schedules for accuracy VS ledger
• Assist business with reconciliations
• Review ledger reconciliations for completeness and accuracy
• Share Group policies and ensure policies are adhered to
• Set action plans form variance
• Analysis of management information
• Reconciling GFS to COGNOS
• Communicating differences
• Resolving reconciling differences
• GFS Master data maintenance
• GFS Testing & UAT
• Assist Group Financial Accountant with GFS Users Training
• Compiling Training Materials for User Training

CORPORATE GOVERNANCE 

• Ensure accounting adheres to IFRS and companies act
• Ensure internal controls are tested i.e. fixed assets verification, stock counts
• Improve internal controls on an ongoing basis
• Review balance sheet budget variance reports
• Manage statutory audit report

LEARNING AND GROWTH 

• Information is gathered about development needs
• Training and development is negotiated with manager.
• Learning solutions are identified, proposed and implemented according to ongoing personal and team development plans.
• Best practice is encouraged to ensure expertise. 
• Up-skilling and multi-skilling are co-ordinated in line with staff development.

EDUCATION AND EXPERIENCE REQUIRED

• B.Com and Articles or similar
• SAP FI/CO knowledge- advantage
• Min 1 year working experience in a manufacturing environment
• Good to at least have supervision of staff at article clerk level Prior experience in the interpretation and use of accounting standards and the Companies Act
• Experience in implementing financial controls will be beneficial l
• Experience in implementing new systems will be beneficial
• Must have a valid passport
• Must be able to travel (Local and International)

SKILLS AND ATTRIBUTES 

• Computer literate – proficiency in Excel, Word, PowerPoint and SAP, BPC, TM1
• Planning and Organising
• Time management
• Problem solving
• Budgeting
• Analysing trends
• Decision making
• Report writing and presentation skills
• Project management
• Forecasting
• Initiative
• Attention to detail
• Team player
• Project implementation
• Corporate governance

ASPEN COMPETENCIES 

• Performance Driven
• Accountability/ Ownership
• Deals with Ambiguity/ Embraces Change
• Communicates Effectively
• Continuously Grows & Develops
• Takes Action with integrity