Jobs at Datacentrix

• Are you a highly organised, detail-oriented professional with a knack for keeping complex programmes running smoothly? Our client, a major player in the banking industry is seeking a proactive and versatile Project/Programme Administrator to join their dynamic team for a 12 month contract. In this pivotal role, you’ll provide essential support across a wide range of programme activities — from scheduling meetings and coordinating reports to managing documentation, tracking deliverables, and ensuring seamless communication with stakeholders and partners. If you're looking to play a key part in high-impact projects and thrive in a fast-paced environment where no two days are the same, we’d love to hear from you!

Requirements

• Matric
• A short course or certification in Programme or Project Administration
• 5 - 8 years experience in Programme/Project Administration
• Computer literacy especially in the MS Office Products and advanced knowledge of MS Project 
• High level of written and spoken English

Key Responsibilities

• Provide comprehensive administrative and coordination support across programme projects.
• Compile and maintain essential project documentation, including project charters, business cases, project plans, and change requests in line with PMO standards.
• Collate, manage, and distribute project reports and updates to ensure stakeholders are consistently informed.
• Liaise with internal and external stakeholders throughout the project lifecycle to support clear communication and alignment.
• Update and monitor project schedules, flagging deviations and supporting planning adjustments as needed.
• Maintain an organised project repository, ensuring information is accessible and audit-ready.
• Schedule meetings, prepare materials, capture minutes, and ensure follow-up of agreed actions.
• Maintain logs for lessons learned, risks, issues, and actions to support proactive project management.
• Support ongoing project activity in the absence of the Project Manager to ensure continuity.
• Assist with financial tracking including invoice processing, liaising with vendors, and coordinating with IT finance teams.
• Support resource allocation and onboarding processes as required.

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• Are you a dynamic and strategic thinker with a passion for resource management in the banking and financial services sector? Our client is seeking a Resource Specialist to join their team! In this pivotal role, you will collaborate with Programme Managers to proactively manage the contractor resource pool, ensuring seamless resource allocation across multiple projects. You'll navigate the complexities of a multi-project environment, balancing dependencies and overlapping deadlines to drive successful project outcomes. Your expertise will be crucial in capacitating portfolios, programs, and projects, making a significant impact on our client's success. If you're ready to take on this challenge and excel in a fast-paced, dynamic environment, we want to hear from you!

Duties and Responsibilities

• Conduct proactive capacity planning.
• Assess Project Office's capacity to accept new projects.
• Optimise resource allocation across the portfolio.
• Maintain an inventory of all resources and skills to inform and guide resource allocation and investment.
• Plan for future oriented workforce, including capabilities and skills set to balance growing and reduced IT demand and capability.
• Collate and analyse the allocation of existing external and internal resources to meet the demand.
• Assign available resources to portfolios, programs and projects in accordance with their skillset, experience and availability.
• Monitor and manage project teams' workload, utilisation and overtime hours.
• Manage resource conflicts or over-utilisation
• Overcome resource shortages by reallocating resources, assigning more resources etc; informing relevant stakeholders of any issues relating to inability to meet clients' needs due to resourcing.
• Support project teams with resource management issues and improve resource management processes.
• Compile monthly resource allocation and utilisation reports.
• Review and recommend improvements on project and programme capacitation strategies.