Jobs at PPECB

Main purpose of the job

• To ensure accurate and timeous completion of administrative duties.
• High level job objectives
• To ensure excellence in service delivery to both internal and external clients by adherence to PPECB core values.
• To ensure compliance with policies and procedures.
• To ensure accurate and timeous completion, submission and filing of all financial source documents.
• To ensure adherence on set standards on self - development.

Requirements

Qualifications

• Minimum Grade 12 qualification or equivalent
• Certificate in Office Administration and/ Certificate in MS Office

Experience

• Relevant office administrative experience
• Data capturing experience within an office environment
• 1-year

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High level job objectives 

• To obtain exposure and training on administration  
• To gain experience in system administration. 

Requirements 
Qualifications 

• 3 Year post school Qualification in Operations Management or related fields

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High level job objectives

• To collaborate with business to identify the needs and requirements for the optimal working of facilities in line with relevant legislations.
• To ensure Facilities meet audit requirements, compliance standards, Government regulation and legislation.
• To ensure goods and services needed are procured and paid in line with PPECB processes.
• To ensure effective management of contracts relating to Facilities’ goods and services.
• To ensure compliance to all PPECB HC policies and procedures.

Requirements
Qualifications
(Essential)

• Diploma or equivalent qualification in Facilities/Building Management

Experience
(Essential) (Time Span: 3 Years)

• Experience in working in a Facilities/As Built Environment.
• Experience in managing contracts, relating to goods and services, including but not limited, to (HVAC systems, grey water Water Tanks, Grounds maintenance and landscaping, Stock coordination and control (consumables and stationery), Hygiene services, landscaping, Handy-man tasks, Office Cleaning, pest control.
• Experience in working with building plans, SG diagrams, Site layouts
• Experience in contractor management
• Experience in team leadership and management
• Experience in negotiation
• Financial experience in managing budget
• Experience in report writing

(Desirable) (Time Span: 3 Years)

• Health and Safety related to buildings and working with contractors
• Project management experience
• Working exposure within a public sector in Facilities

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High level job objectives

Financial Reporting support

• Prepare monthly, quarterly and annual financial reports and schedules in accordance with GRAP and National Treasury reporting frameworks.
• Monitor compliance with the PFMA, Treasury Regulations, NT guidelines and internal financial policies and procedures.
• Assist with month-end and year-end closing processes, including income reconciliations
• Analyse financial information and provide variance analysis and commentary to the Cost and Management Accountant, Financial Manager and CFO as required.

Cost and Management Accounting Support

• Assist the Cost and Management Accounting function with the development, maintenance and refinement of costing models and methodologies.
• Support the allocation of costs to cost centres and projects, ensuring accuracy and consistency with approved frameworks.
• Assist in the preparation of management reports on cost centre and project performance, including variance analysis and trend identification.
• Provide financial information and insights to budget holders to support informed decision-making.
• Contribute to budgeting and forecasting processes by providing historical data, cost trends and analytical input.

Contract Management Oversight (Non-Procurement)

• Provide independent financial and compliance oversight over contracts, separate from the Procurement function, while budget owners maintain day-to-day contract management.
• Ensure that all approved contracts and contract amendments are accurately captured and maintained on the ERP system (e.g. D365), including contract values, durations, escalations and key milestones.
• Monitor contract spend against approved budgets and contract ceilings, and flag potential overspend, irregular or unauthorised expenditure to the CFO and relevant managers.
• Track key contract dates (such as expiry, renewal, notice and review dates) and proactively alert budget owners, Procurement and the CFO of upcoming actions required.
• Review contracts from a financial control perspective to identify risks, inconsistencies or non-compliance with PFMA, SCM policies and delegations of authority.
• Prepare periodic contract oversight reports for submission to the CFO, highlighting risk areas, performance issues and recommended actions.

Asset Management and Asset Register Oversight

• Maintain oversight of the Fixed Asset Register (FAR), ensuring that all additions, disposals, transfers and adjustments are timeously and accurately recorded.
• Coordinate and support periodic physical verification of assets, reconciling results to the FAR and addressing discrepancies with relevant departments.
• Ensure correct classification of assets, depreciation methods, useful lives and residual values in line with GRAP and internal policies.
• Assist with impairment assessments and related accounting entries where required.
• Support the development and implementation of asset management controls, procedures and standard operating procedures (SOPs).
• Prepare asset schedules and supporting documentation for external and internal audits.

Qualifications

• Recognised BCom Accounting degree or equivalent (minimum NQF Level 7).
• Completion of a 3-year articles/training contract (SAICA/SAIPA/ACCA or equivalent)
• Postgraduate qualification in accounting (e.g. BCom Honours/CTA/Postgraduate Diploma in Accounting)

Experience

• Cost and management accounting experience, preferably within a public sector environment or with exposure to public sector clients. 3–5 years
• Input into Financial modelling 2 years