Jobs at Reddam House Helderfontein

ROLE SUMMARY:

• As the PA, you will serve as a key support to the Head of School and Senior Executive Team. This is a pivotal role requiring discretion, initiative, and a genuine commitment to efficiency and excellence.

KEY RESPONSIBILITIES:

• Provide high-level administrative and diary management support to the Executive Head.
• Prepare agendas, minutes, presentations, and confidential documents with precision.
• Serve as a liaison between the Executive Team and internal/external stakeholders.
• Coordinate meetings, school events and travel arrangements.
• Assist in communication management including emails, reports and internal memos.
• Ensure smooth day-to-day operations through proactive planning and problem-solving.

WHAT WERE LOOKING FOR:

• At least 3–5 years of proven experience in a PA, EA, or senior administrative role.
• Outstanding organisational and time management skills.
• Exceptional verbal and written communication abilities.
• Professional demeanour with integrity and confidentiality at the core.
• Tech-savvy: proficient in MS Office Suite (Outlook, Word, PowerPoint, Excel).
• Prior experience in the education sector (advantageous but not essential).
• A team player who can multitask under pressure and remain calm in a dynamic school environment.
• Grade 12
• PA certificate or Office Administration certificate.

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ROLE SUMMARY:

• An exciting opportunity in an expanding schooling environment, this full time role will be responsible for contributing to and leading the implementation of a comprehensive estates strategy for Reddam House Helderfontein.
• Working in partnership with the Executive Headmaster and the schools’ senior management team, to manage all aspects of the estate, properties and infrastructure including service staff, upkeep, care, maintenance, security, health and safety and facilities management in line with statutory and regulatory requirements.
• For this role, we are looking for a dynamic person with ambition, leadership and organisational skills. The ideal candidate will have at least 5+ years of proven experience in Estate and/or Facilities Management, be someone who has a keen attention to detail and the flexibility to switch focus at a moment’s notice, whilst managing multiple aspects of the day – to day operation.

KEY RESPONSIBILITIES:

• Meeting with the schools’ management on a weekly basis to discuss plans, events and general estate requirements
• Ensure that all buildings, infrastructure and grounds are well cared for, maintained, secured and are in line with statutory and regulatory requirements
• Manage the daily operations of the estate including service staff, schedules, upkeep and bookings
• Allocate job cards and responsibilities, supervise work in progress and sign off on all completed tasks
• Audit buildings and facilities on a regular basis and compile records of inspections
• Arrange for and record the servicing of all equipment, plant, machinery, systems and vehicles as required
• Ensure the schools’ vehicle fleet is roadworthy, in excellent condition and licensing up to date
• Act as a second contact for Armed Response and onsite Service Providers
• Facilitate Function and Events setup up
• Liaise with various role players and relevant staff to ensure the smooth running of events and functions
• Assist with the evaluation and performance review of service staff
• Manage all administrative functions relevant to the Estates department’s requirements
• Ensure that all appropriate and relevant information is communicated to staff

WHAT WE'RE LOOKING FOR:

• Excellent preparation and planning
• Experience of working within a strongly regulated environment
• A depth of understanding in the relevant field
• Strong experience of assessment, reporting and building thorough action plans
• Highly effective team player
• Sound knowledge of infrastructure and ground
• A minimum of 5+ years’ experience
• Technical knowledge and capabilities
• Demonstrates fluency in both spoken and written English
• Previous experience in property management, project management or simila
• High level of Computing skill
• University degree or diploma.