Jobs at South African Bank Note Company

Job Summary:

• To prepare monthly financial reporting with detailed variance analysis, budgets and forecasts and co-ordinate the external audit processes.

Main Responsibilities (not limited to):

•  To prepare monthly management accounts and variance analysis.
•  To co-ordinate and chair the monthly meeting with all Heads of Department (HODs) on departmental expenditure, fixed assets and forecasting.
•  To ensure consistency in the Company budgeting process through the provision of guidelines and budget calendar, co-ordination of completion of templates, collation of information and consolidation of budget.
•  To manage the company budget approval process through the Executive Committee (Exco).
•  To disseminate and distribute the Board approved budget to HODs and upload on ERP system.
•  To co-ordinate the interim and year-end external audit process.
•  To co-ordinate the financial year-end processes to ensure deadlines are met.
•  To co-ordinate company-wide stock counts and report findings.
•  To ensure compliance to policies, processes, procedures and IFRS.
• The Preferred Candidate should have:
•  B Com (Hons) Accounting.
•  Completed and registered CIMA or CA (SA).
•  Minimum of 4 to 6 years Manufacturing Financial Accounting experience of which at least 4 years need to be in a management role.

Knowledge and Skills:

•  Budgeting and financial management.
•  IFRS writing and following of internal policies, procedures and processes.
•  Tax knowledge.
•  Reporting systems e.g. Insight.
•  Management and Cost accounting.
•  Ability to work under pressure.
•  Communication (verbal and written) skills.

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Purpose:

• To provide senior secretarial, administrative and support services to the Managing Director.

Key Responsibilities (not limited to):

•  To manage the day-to-day running of the Managing Director's office and provide administrative and secretarial support.
•  Managing information flow in a timely and accurate manner.
•  To liaise at a senior level with internal and external stakeholders on behalf of the Managing Director (MD).
•  To monitor and manage the daily schedule of the MD.
•  To prepare and draft reports, memo's, presentations, staff addresses and other correspondence on behalf of the MD.
•  To collect and collate information from internal and external sources, present the information in a structured format and keep record of all relevant documents.
•  To update Company dashboard to support the implementation of the continuous improvement standards in the MD's office.
•  To prepare, plan and organise the MD's travel arrangements and itinerary. To manage the travel functions within the SABN.
•  To co-ordinate the task activities of all other Personal Assistants (PAs) and provide input into performance evaluations.
•  To ensure compliance with relevant policies and procedures.
•  To provide support to the management of projects related to the MD's office.
•  Act proactively and without much supervision, anticipating needs based on planning and following through.

The Preferred Candidate is likely to have:

•  National Diploma in Office Administration or Secretarial
•  8-10 years’ working experience as a Senior Personal Assistant, with at least 5 years in a supporting role to Executive Management
•  Experience in managing PA teams or junior staff
•  Experience in identifying and drafting the annual workplan landscape in line with the company strategy, business plan and major projects
•  Excellent verbal and written communication skills
•  Discretion and confidentiality
•  Outstanding organisational and time management skills
•  Excellent MS Office knowledge

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Job Summary:

• To provide high level technical support and leadership of a Section within the PEM Department, implement the maintenance strategy, and assume the role of General Machinery Regulations 2(1) or 2(7) appointee.

Main Responsibilities (not limited to):

•  Translate into an action plan for the section, in line with organizational strategy.
•  Conduct reliability centered maintenance (RCM) on equipment to deriver or enhance equipment maintenance strategies.
•  Lead and manage the technical team including resources allocation for repairs planned maintenance, modification, and lead root cause analysis activities.
•  Ensure continuous improvement and optimization of the plant and equipment by systematically resolving technical problems by applying root cause analysis techniques and providing solutions thereto.
•  Manage team performance and sustain high performance standards, set and achieve objectives and goals in accordance with the departmental strategy.
•  Lead the development of standard operating procedures, work instructions, training manuals and related documentation to sustain team capability and effectively manage engineered assets in area of responsibility.
•  Minimise equipment downtime by ensuring adherence to the planned maintenance schedule and ensure safe execution of maintenance activities.
•  Define accurate specifications, initiate projects and take ownership thereof on behalf of the PEM department to ensure success of project work.
•  To supervise and ensure safe equipment installations and commission to ensure that equipment operates according to requirements after installation or repair.
•  Manage overall compliance in line with relevant legislation and regulations by developing risk management plans, identifying potential threats or risks, and proactively mitigate.
•  Monitors cost for the technical Section.

The Preferred Candidate is likely to have:

•  BSc Eng or BEng. in Mechanical/ Electrical Engineering
•  GCC certificate (Advantageous)
•  5 – 8 years’ experience in technologically advanced production equipment

Knowledge and Skills:

•  Knowledge of Engineering Principles and Standards
•  Knowledge of ERP Systems
•  Leadership Skills
•  ISO 9001, ISO 14001 and ISO 45001 standards
•  Report -writing
•  Written and verbal communication skills