Executive Assistant - Pretoria (Re-Advertisement) at South African Bank Note Company

Purpose:

• To provide senior secretarial, administrative and support services to the Managing Director.

Key Responsibilities (not limited to):

•  To manage the day-to-day running of the Managing Director's office and provide administrative and secretarial support.
•  Managing information flow in a timely and accurate manner.
•  To liaise at a senior level with internal and external stakeholders on behalf of the Managing Director (MD).
•  To monitor and manage the daily schedule of the MD.
•  To prepare and draft reports, memo's, presentations, staff addresses and other correspondence on behalf of the MD.
•  To collect and collate information from internal and external sources, present the information in a structured format and keep record of all relevant documents.
•  To update Company dashboard to support the implementation of the continuous improvement standards in the MD's office.
•  To prepare, plan and organise the MD's travel arrangements and itinerary. To manage the travel functions within the SABN.
•  To co-ordinate the task activities of all other Personal Assistants (PAs) and provide input into performance evaluations.
•  To ensure compliance with relevant policies and procedures.
•  To provide support to the management of projects related to the MD's office.
•  Act proactively and without much supervision, anticipating needs based on planning and following through.

The Preferred Candidate is likely to have:

•  National Diploma in Office Administration or Secretarial
•  8-10 years’ working experience as a Senior Personal Assistant, with at least 5 years in a supporting role to Executive Management
•  Experience in managing PA teams or junior staff
•  Experience in identifying and drafting the annual workplan landscape in line with the company strategy, business plan and major projects
•  Excellent verbal and written communication skills
•  Discretion and confidentiality
•  Outstanding organisational and time management skills
•  Excellent MS Office knowledge