Jobs Available at Premier FMCG (Pty) Ltd

Key Responsibilities

• Processing pallet transactions accurately and efficiently to support operational activities by ensuring all relevant documentation related to pallets is completed promptly and accurately.
• Maintaining and update internal pallet schedules to facilitate proactive planning and inventory management by generating and submitting on-time pallet reports to track key performance metrics and support decision-making.
• Managing transporter pallets effectively, ensuring timely processing and coordination with logistics partners by monitoring transporter pallet movements and reconcile discrepancies as needed.
• Controlling costs associated with pallet management through diligent monitoring and cost-saving initiatives by identifying opportunities to optimise pallet utilisation and minimise expenses.
• Performing daily follow-up and recovering of outstanding pallets based on Customer Record Cards by maintaining accurate records of pallet movements and transactions for audit and compliance purposes.
• Compiling monthly Group Pallet Reports to provide insights and performance analysis by assisting sites and teams in managing pallets cost-effectively and implementing best practices.

Qualification Requirements

• Grade 12
• Tertiary qualification in Warehousing or Logistics Management or similar qualification

Experience Requirements

• 2-3 years  Experience in General Office Administration
• 3-5 years Experience in Pallet Control Demonstrated experience in managing pallets
• 3-5 years Experience in Data Capturing
• Advanced skills in Microsoft Excel for data manipulation and analysis, proficiency in Word.
• 2-3 years Experience Great Plains or similar software for financial transactions 

Key Outputs

Other Requirements

• Numerical Skills
• Communication skills
• Attention to Detail
• Deadline Management 

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Requirements:

• Pressurized environment
• 6-day position
• May have to deal with customer complaints
• Required to work Saturdays, Sundays, Public Holidays or as per operational requirements
• Ability to work in a team environment to achieve daily deadlines

Qualification Requirements

Qualifications:

•  Grade 12 (matric) certificate or equivalent
• Computer literate

Experience Requirements

Experience:

•  2 – 3yrs experience in a similar position in an FMCG environment
• Organizational Understanding
• Business procedures, rules and processes
• In-house systems (DRM, GP2018)
• Accuracy/ attention to detail
• Communication – written, verbal
• Numerical ability
• Innovation/Continuous Improvements
• Teamwork
• Accountability
• Sense of urgency/results orientation
• Respect

Key Outputs

Responsibilities:

• Receiving and capturing stock from bakeries
• Data Capture all despatch administration
• Invoices to be processed and captured
• Assist with customer complaints
• Checking of physical stock against system stock and verifying of figures
• Supervision of staff
• Checking and verifying physical stock against picking slips on trucks
• Correct and accurate reporting

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Qualification Requirements

• Tertiary level diploma or equivalent with Bookkeeping/Accounting - Essential
• Degree in Finance, Accounting or a related field – Desirable
• Further certifications or courses related to cash management, financial analysis, or accounting practices

Experience Requirements

• Cash book clerk work experience in high volume environment
• Working knowledge of General ledger and Balance Sheet reconciliations
• Working knowledge of online banking

Key Outputs

Responsibilities:

To compile Cash Flow Forecasting and Analysis by:

• Updating cash flow forecast schedules for future month's creditors, debtors, procurement, and payroll forecasts as well as actuals from previous day bank statements daily
• optimising Money Market Accounts to maintain liquidity and meet obligations
• tracking cash flow forecasts against actuals to improve accuracy of assumptions applied
• Providing critical insights for effective financial planning.

To support Accurate Cash Reconciliation:

• ensuring timely and precise reconciliation of Head Office cash books to bank statements on a daily basis

To ensure accurate balance sheet by:

• Processing all transactions within monthly timelines
• Preparing related General Ledger bank reconciliations
• Assisting in ensuring accurate allocation of trade receivables deposits by collaborating with the credit controllers' team
• Following up on unclaimed deposits, and
• Ensuring reconciliation of all related clearing accounts on the General Ledger.
• To support business continuity through Bank Account Management by
• Functioning as the primary liaison with banks for the initiation, maintenance, and closure of bank accounts
• Addressing related queries promptly to ensure efficient banking operations
• Timely escalation and resolution of issues to the Group Financial Manager

To maintain the integrity of financial information pertaining to Accounts Payable Compliance and Review by:

• Reviewing purchase orders within delegated approval limits for correct cost allocations in the general ledger
• Verifying appropriate signatures in accordance with Premier's policies before approval in the system.

To foster internal Customer Satisfaction and process excellence:

• Building sound working relationships with other departments in the Corporate Office
• Providing support and guidance on day-to-day financial queries thereby enhancing the overall quality of financial inputs and accurate financial reporting

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Key Responsibilities:

• Support the relevant Sales team with administrative services required for day-to-day operations (functional), by: Diary management
•  Travel arrangements (flights, car hire, accommodation on the TravelIT system)
• Processing of credit card recons (allocation of credit card slips weekly & processing of expenses recons monthly on the Visa system)
•  Processing of purchase orders (e.g. events, upliftment books, lunches, sympathy flowers, service providers etc. on the GP system).
• Obtaining approval of trading terms from Executives; capturing trading terms timeously on E-Trade App system; and checking on Power BI if approved, active and has calculated.
• Capturing of deals on system; checking that deals are within mandates; checking that system & order pricing match; dealing with queries related to pricing, hierarchy, account numbers etc. (from MDM, Call Centre & NCMs); updating deal pricing list (using tracking number from MDM) and distributing deal pricing list to NCMs monthly.
• Capturing of claims / provisions daily and consolidating information into the FSS.
• Capturing of Sally/Tallies on E-Trade App system (according to mandates received from business), checking on Power BI if approved, active and has calculated.
• Consolidating Fixed selling schedules (FSS) weekly, balancing FSS to Finance monthly, FSS meetings with NCMs monthly.

Qualification Requirements

Education:

• Matric (Essential)
• Business management related diploma (Desirable)

Experience Requirements

Experience:

• 2-3 years , Office Administration preferably within the FMCG industry

Key Outputs

Skills & Knowledge:

• Advanced knowledge of regulatory requirements and industry standards related to pricing and claims management
• Strong analytical skills, attention to detail, and proficiency in Microsoft Excel
• Excellent communication and interpersonal skills
• Customer service relationship principles