Latest Job Opening at Johannesburg City Parks

JOB PURPOSE: 
To coordinate and implement all supply chain processes and procedures of the company by making sure that procurement of goods and services via RFQ’s are in compliance with legislative requirements.

KEY PERFORMANCE AREAS
JCPZ Requisition Process (Non-tender): 

• Coordinate, monitor, analyse and review RFQs, RFP and RFI as per SCM policy and procedures 
•  Conduct market research on highly consumed items and prepare price lists  Consolidate identified needs and schedule RFQ adverts on quarterly basis 
•  Coordinate and assist end user to identify needs on goods and services 
•  Coordinate and monitor website adverts; close and open registers 
•  Coordinate and monitor day-to-day operations of SCM activities 
•  Coordinate the logistical functions relating to SCM 
•  Coordinate weekly panel adverts and specification approvals 
•  Liaise and consolidate annual needs with key stakeholders in the value chain 
•  Monitor work in progress and report back to end users 
•  Monitor pricing and advise departments on best practices 
•  Review and approve all RFQ procurement transactions 
•  Perform miscellaneous job-related duties as assigned 
•  Prepare and submit supplier recommendation and correspondence 
•  Prepare and submit National Treasury monthly reports for approval of more than R100k 
•  Review and submit for approval reports on RFQ evaluations 
•  Sign department SLA with end users to effectively
• achieve set targets as per their needs. 

JCPZ Internal Controls: 

• Aid in managing the budget and expenditure within the department
•  Ensure internal controls, processes, procedures and quality standards are adhered to by the staff 
•  Ensure the continuous improvement of the functioning of the department including but not limited to policy, process, procedure and quality improvements 
•  Monitor and ensure internal controls, processes, procedures and quality standards are adhered to by the staff reportees.
• Optimise individual and team performance: Performance Management 
•  Actively participate and manage own performance levels 
•  Mentor and support the learning and development of team members 
•  Contribute to team effectiveness and cohesion.

Manage expectations of internal and external stakeholders: 

• Build and maintain relationships with stakeholders 
•  Communicate appropriate information and status updates/ reports to relevant stakeholders.

MINIMUM JOB REQUIREMENTS: 

•  Degree in Supply Chain Management or Logistics or equivalent NQF level 7 qualification 
•  3 - 5 years of experience in the procurement environment.

KNOWLEDGE AND SKILLS: 

•  Financial Acumen 
•  Communication skills 
•  Planning and Organisation skills 
•  Computer literacy 
•  Record keeping 
•  Stakeholder management
•  Accuracy 
•  Problem solving skills 
•  JCPZ policy and procedure framework 
•  JCPZ mandate, strategy and stakeholder analysis 
•  Knowledge and application of MFMA 
•  Knowledge and application of procurement procedures 
•  Awareness of external environment and political protocols 
•  Interpersonal skills 
•  Integrity and honesty 
•  Results Orientation 
•  Resilience 
•  Time management 
•  Service-oriented 
•  Assertive 
•  Self- motivated 
•  Alignment with JCPZ values.

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JOB PURPOSE: 
To create and deliver best employee relations practices which entails developing and maintaining positive working relationships between JCPZ and employees; trade unions and employee representatives. Ensure compliance to ER policy and relevant legislation. Manage labour disputes in a fair, transparent and equitable treatment in order to contribute to labour harmony and engaged workforce. 

KEY PERFORMANCE 
AREAS Employee Relations Training: 

• Implement an annual training and awareness plan according to development gaps identified 
•  Create awareness and conduct training on labour legislation; JCPZ employee relations policies and procedures 
•  Measure impact of development interventions. 

Employee Relations Products: 

• Develop and implement effective employee relations products 
•  Evaluate and improve employee relations products 
•  Update ER standard operating procedure 
•  Assist employees and management in understanding policies and responding to queries thereof 
•  Ensure continual communication of JCPZ ER policy and processes changes. 

Employee Relations Processes: 

• Assist with incident investigations 
•  Attend and coordinate all dispute resolution processes within JCPZ 
•  Ensure all grievances are administered in accordance with legislative requirements 
•  Ensure accurate and complete documentation that allows for effective audit of the process 
•  Provide appropriate assistance to line management in the compilation of disciplinary allegations and general correspondence between the parties 
•  Advise line management on accurate application of JCPZ policies and procedures in handling complaints; misconducts; poor performance and incapacitation processes 
•  Initiate disciplinary enquiries and conduct investigations for serious misconduct in line with SOP 
•  Represent JCPZ at the CCMA and the Bargaining Council 
•  Keep all Employee Relations files and information confidential.

Service Level Agreements: 

• Implement service level agreements with each line function 
•  Participate in communication forums with each area to keep customer base informed of developments, progress and non-compliance issues 
•  Build good working relationships with line functions. 

Compliance and Reporting:

• Monitor and record levels of compliance with internal processes; procedures and labour legislation 
•  Report on levels of compliance 
•  Recommend corrective actions 
•  Follow up on implementation 
•  Produce monthly and quarterly employee relations activity reports.

 
HR Projects: 

• Manage projects with HR colleagues to ensure effective and appropriate communications 
•  Contribute to the development of the annual HR Cross Functional Team Commitments Plan 
•  Participate in the HR Cross Functional Project deliverables. 

Internal Communications:

• Identify methods to achieve strategic communication goals 
•  Develop, implement and review the internal communications strategy and plan to ensure effective communication throughout the organisation.

MINIMUM JOB REQUIREMENTS: 

• Degree or National Diploma in HR/ Law/ Industrial Psychology / Labour Relations or equivalent NQF Level 6 qualification  Minimum of 3 years’ experience in employee relations 
•  Extensive working knowledge of labour legislations
•  Internal organisational policies and procedures.

COMPETENCIES: 

• Working knowledge of conditions of services; judicial systems and requirements 
•  Knowledge and insight into communication principles and strategies
•  Communication skills 
•  Negotiation skills 
•  Dispute resolution skills 
•  Administration skills 
•  Problem solving skills 
•  Report writing 
•  Computer literacy 
•  Project Management
•  Research Skills 
•  Quality management skills 
•  Presentation skills 
•  JCPZ policy and procedure framework 
•  JCPZ mandate, strategy and stakeholder analysis 
•  Alignment with JCPZ values 
•  Integrity and honesty 
•  Interpersonal Skills 
•  Results orientation 
•  Resilience
•  Creativity and Innovation