Latest Job Openings at Pick n Pay Stores Limited

Job Description

• The Senior Specialist: SCP Optimisation is responsible to identify, drive an implement operational and value chain improvement opportunities within the operational fresh supply chain planning environment. The role works alongside operational teams to identify opportunities to improve and standardise ways of work and also ensure the effective implementation of enhancements with lowest business risk. The role works with cross-functional teams and project manage identified projects to ensure delivery of solutions within agreed timelines.

Qualifications

• Bachelors degree in Logistics, Supply Chain, Statistics, Economics, Engineering, Quantitative management or related field
• 2 - 3 years Supply Chain Planning Product Owner, Continuous Improvements and/or Project Management experience

Competencies

• Analysis
• Conceptual Thinking
• Judgement & Decision Making
• Drive
• Flexibility
• Networking & Liaison
• Organisational Awareness
• Influencing

Operational Experience:

• Have a strategic mind-set
• Understanding the business strategy and how it is executed within operational teams
• Analytical and Investigative nature
• Understand the impact of IT, Logistics, Commercial and other stakeholders’ strategy on the Supply Chain Planning operations

Project Management:

• Prioritise projects based on biggest impact/benefit on operational KPIs
• Manage project scope, deliverables stakeholders and timelines and ensure delivery of tasks within agreed due dates
• Measure project implementation and adoption rates
• Stay abreast of the latest developments and best practices in the industry and test new systems and new system functionality
• Manage the implementation of new developments and systems in the Supply Chain planning space

Business process analysis and optimisation:

• Focus on business process improvement and standardisation within the operational environment
• Design and create tools and processes that will improve operational execution and save time
• Work with the Supply Chain planning teams to define business requirements for tested, finalised and prioritised system or reporting solutions
• Design system and off system solutions for business processes
• Take ownership of automated system or reporting solution development, training and implementation
• Understand current reporting system and design or enhance reports as required by operational team and facilitate their development with BI

Manage IT Development Cycle:

• Align business requirements to business strategic drivers
• Prioritise business requirements and maintain a development roadmap signed off by operational team
• Communicate the business requirements to IT in the form of a business requirement document. (BRD)
• Preform user acceptance testing on IT solutions and sign off solutions on behalf of business
• Create a roll out or pilot plan for the implementation of the new development that included stakeholder communications, training and identified and managed risks to the business
• Post implementation report on the key success factors of the development

Stakeholder Engagement:

• Work alongside operational teams to define operational challenges and proposed improvements initiatives to address these
• Work alongside operational teams to create user friendly solutions that will improve operational execution and save time
• Ensure the effective implementation of enhancements, using methods with lowest business risk

CLOSING DATE: 5 JULY 2024

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Job Description

• To manage the Reporting, Budgeting and Forecast functions for the Group.

Qualificatiions

• CA (SA) 1 – 3 years’ post qualification experience
• PowerPoint intermediate
• Microsoft Excel intermediate
• BPC / SAP / BI advantageous

Competencies

• Highly motivated, results orientated and self-directed individual
• Excellent written and oral communication skills
• Ability to present ideas in a business-friendly, concise and easily comprehensible manner
• Proven analytical, evaluative, and problem-solving abilities
• Ability to effectively prioritise and execute tasks in a high-pressure environment
• Strong customer service presence, collaboration, negotiation, communication, organisation, people management and conflict resolution skills
• Pro-active approach to implementation of changes
• Strong sense of accountability and operational excellence
• Well organised with strong attention to detail and accuracy
• Excellent planning and time management skills
• People Orientation

Preparation, review and analysis of:

• Management reporting information
• Budget and forecasting requirements
• Turnover and operational dashboard reporting
• Responsible for preparation of presentations for key internal management meetings relating to financial performance and reporting requirements
• Variance reporting, trend analysis, reviews and detailed investigations
• Ensure compliance with all statutory requirements relating to financial control in income statement and balance sheet reporting and investigate financial control weaknesses
• Collaborate with the other finance department managers to support overall goals and objectives
• Review, assess, streamline and enhance existing processes to ensure on time delivery
• Report development, ensuring quick turnaround for operational reporting needs in line with changes required by the dynamic business environment
• Responsible for maintenance of Profit Centre (PC) and chart of accounts hierarchy as well as BPC master data dimensions to ensure that it is in line with reporting needs
• Key support for the implementation of BPC financial system, including system and report testing
• Responsible for ad-hoc financial analysis, special projects, and other similar or related duties

CLOSING DATE: 29 JUNE 2024

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Job Description

• The role will be responsible for managing and assuming full responsibility for the implementation of the service management function within Finance Business Solutions Central. The incumbent will own and deliver on all aspects relating to quality assurance, quality control, customer care, measuring, as well as reporting on customer satisfaction levels. Furthermore, the role will recommend, document, implement and monitor preventative and corrective actions and processes to integrated and finance business solutions to ensure that quality standards within the Finance Business Solutions Central environment are achieved.

Qualifications

• Degree in Finance or Finance business system degree
• PMP certification will be an added advantage
• 5 years' quality management experience within the finance and or retail industry 
• 3 years experience within a Service Environment
• Experience documenting, auditing and improving business processes and procedures
• Experience in setting quality goals, determining metrics for measuring quality, analyzing and creating recommendations for improvement based on the data

Competencies

• Analysis (including Attention to Detail)
• Judgment and decision-making
• Networking and Liaison/ Building strategic relationships
• Engaging Diversity
• Influencing and Negotiation
• Monitoring
• Business Insights
• Organisational Agility
• Strategic Leadership
• Motivating People
• Modelling / Living the Values
• Practical Execution Management (Planning and Organising)

Service Management Monitoring (TQM) Function:

• Develop, interpret, and implement quality assurance policies, standards, and procedures.
• Maintain documentation outlining the service design, policies, and procedures of the Service Delivery function.
• Set Quality Assurance compliance objectives and ensure that targets are achieved or exceeded.
• Support and enable the Business Solutions Central Functional Champions, Team Leads and Query Processors on service-related matters.
• Responsible for service improvement, service delivery oversight, service level analysis, reviewing service delivery performance, and highlighting potential productivity enhancements.
• Escalation of incidents and coordinate their resolution.
• Track active performance against SLAs and compile reports on SLA performance and service delivery quality.
• Research and propose new workflows to replace existing processes within Service Delivery functions.
• Ensure that repeat problems/requests are documented in the knowledge base and develop best practices communications on tickets suggesting improvements on Service Management systems framework.
• Develop, recommend, and monitor corrective and preventive actions within finance business solutions processes.
• Monitoring service management platforms interactions for quality improvement.
• Ensure that the service management catalogue is aligned to the business solutions central service catalogues, that defines all business solutions central services offered to the business. 

Business Improvement:

• Maintain business process documentation outlining the policies, and procedures of the Finance Business Solution areas.
• Continuously improve the finance business solutions processes, making appropriate suggestions to remove impediments in the delivery process.
• Link in to specific projects, testing and ensuring that integrated processes meet the requirements of the impacted finance business solutions department; including updating documentation and service catalogues where applicable.

Risk and Control Management:

• Ensure correct information is provided to internal auditors and external auditors in the format they need.
• Document, coordinate, participate and support audits on quality assurance activities and create audit reports.
• Evaluate audit findings and implement appropriate corrective actions.
• Oversee timely completion of all types of statutory audits requests relevant to service management.
• Ensure appropriate responses are made to audit observations and corrective and preventive actions are taken.

Stakeholder Management:

• Manage relationships with external service providers, Business leaders, Centre of Excellence; and Businesses, and Reporting Centre of Excellence.
• Manage relationships with risk and governance partners of respective processes.

Leadership:

• Keep in touch with the industry’s best practices in the Service Management Monitoring (TQM) process and ensure improvements and changes are made where necessary.  .
• Monitor employee well-being within the section and ensure staff motivation/morale is upheld.
• People Management
• Execute people management practices and resource utilization, resulting in a high-performance culture.
• Design and deliver training to ensure the qualification and development of employees within the Service Management Monitoring (TQM) function.
• Foster a culture of innovation, digital acumen, and automation.

CLOSING DATE: 10 JULY 2024

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Job Description

• We are looking for an experienced and self-motivated Inventory Manager to join our team! As a Inventory Manager, you will monitor and reort on the company’s inventory and action accordingly.

Qualifications

• Matric (attach certified copy to application)
• Must have a valid South African ID (attach copy to application)
• Must have a valid Driver’s license code 08 (attach certified copy of license)
• Must be successful in at least 2 competency based interviews
• Must be flexible and willing to be transferred between stores

Competencies:

• Team Leadership
• Verbal and written communication
• Organizational skills
• Attention to detail
• Problem solving
• Data analysis
• Interpersonal ability
• Team oriented
• Proactive critical thinking

Responsibilities

• Perform counts and ensure all inventory is accounted for and reported according to SOP and report deviations on merchandise standards to Store Manager. 
• Plan, implement and manage procedures to optimize inventory control Identify shortages and act in a timely manner
• Oversee daily operations and identify bottlenecks Assess inventory output on a daily, weekly, or monthly basis to identify trends in productivity
• Oversees, mentor and coach team member's and ensure that performance is monitored , and correct undesired behavior.

Closing Date - 05 JULY 2024

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The program is SETA-accredited and will consist of:

• 10 days of theory-only sessions.
• Practical training in-store for the remaining duration, with the support of a dedicated in-store mentor.
• Monitoring and verification procedures throughout the program.
• Final assessment and moderation will be applied

Job Description

• An opportunity for unemployed youth nationwide to participate in a
• six-month UIF-Funded Learnership.
• Candidates must be under 29 years old, have a Matric certificate.
• Participants in the Learnership will receive a monthly stipend of R3,500.
• It is important to note that completion of the program does not guarantee job placement.

Applications are open until:12 July 2024.

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Job Description

• The Expense Query Clerk is responsible for the processing of expense logged by vendors accurately and timely.

Qualifications

• Matric
• 3 Years proven experience as an Accounts Payable Clerk or in a similar administrative environment
• Proven computer literacy (MS EXCEL, MS WORD, Microsoft Outlook)
• Previous experience of SAP FI Accounts Payable module
• Ability to work under pressure

Competencies

• Strong sense of accountability and operational excellence
• Ability to cope with ever-changing retail environment
• Well organised with strong attention to detail and accuracy
• Accurate, thorough and methodical
• Conscientious (by the book)
• Strong analytical skills
• Reconciliation skills
• Good verbal and written communication skills
• Sense of urgency
• Ability to handle routine work
• Ability to work as part of a team
• Must be able to work overtime if the need arises
• Ability to reconcile vendor balances to supplier statements
• Understanding of GL accounts and vendor accounts
• Understanding of the fundamentals of accounting
• Continuous and consistent professionalism in all aspects of work
• Responding promptly to the vendor enquiries through acknowledgement and the receipt of the query.
• Resolving the vendor queries/complaints
• Obtaining and evaluating all appropriate information needed for handling the queries and complaints
• Internal company processes to be adhered to and authorization to be attained as required.
• Support to be provided to the AP Payments and Processing teams
• Communicating and coordinating with the several internal departments to ensure resolution is obtained.
• Ensure that all tickets are closed internally on completion of the enquiry
• Allocated tickets must be checked for categories before investigation.
• Assess the documentation received and retrieve necessary authorization from the relevant departments for actioning
• Ensure invoice (FV60) /credit memos (FV65) are captured where required
• Ensure invoices not goods receipted are sent for actioning to the responsible team and stores
• Liaise with supervisors on completed tickets for closure
• Track and follow up on outstanding tickets awaiting feedback

CLOSING DATE:05 JULY 2024

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Job Description

• To manage resources in order to maximise turnover and minimise shortage. Ensures that standards, processes and policies are adhered to.

Qualifications

• Preferably NQF 3 Bakery qualification 
• Minimum 2 – 3 years’ experience in a supervisory role
• Experience as a Baker / Bakery Supervisor/ Manager

Competencies

• Achieving results through others
• Plan, organize and follow up on activities and plans
• Adhere to standards and policies
• Customer Orientation
• Communication skills – clearly conveying message and actively listening
• Business mindedness
• Bakery Skills
• Production Planning

Merchandising Management 

• Conducts regular quality checks on merchandise 
• Executes plan guide 100% 
• Handles product as per SOP  
• Ensures products are produced according to recipe specifications 
• Ensures department is ready for trade by store opening time 
• Identifies fast selling lines within store, and implications on margin and sales opportunities 
• Ensures product is wrapped and packed according to standards 
• Ensures sufficient product available for customer demand 
• Ensures compliance to hygiene, housekeeping and safe working standards 
• Monitors the implementation of all promotional activities – adherence to promotional calendar 
• Back up areas are kept clean and clear 
• Follows sell by dates, rotates stock as per policy/SOP on sales floor and back up area 
• Throughout day ensures department merchandising and cleanliness standards are maintained, keeping waste to a minimum 

Food Safety & Hygiene 

• Ensures that hygiene and housekeeping standards .Ensures stock rotation 
• Monitors the adherence to food safety and health and safety standards are maintained 
• Manages Non-Conformances via effective corrective action 
• Implements cleaning schedules and checks effective cleaning and sanitation 
• Recording of Food Safety Daily Checklist  

Customer Services Management 

• Responds to customer requests 
• Answers queries on out of stock - assists with replacement products, explains time to next delivery and issues which may be affecting stock availability  
• Ensures department standards are maintained, equipment is manned and in working order 

Staff Management 

• Communicates critical information to staff 
• Set targets and activities – priorities, delegates and communicates 
• Handles procedural, policy and legislative non compliance 
• Attends monthly regional meetings - take information back to staff - responds to queries on turnover/waste  
• Checks and amends Kronos scheduling 
• Coaches staff 

Administration 

• Ensures that all equipment is properly maintained in effective working order 
• Ensures that general maintenance standards are met 
• Monitors waste, and ensures procedures are adhered to 
• Monitors turnover and identifies opportunities for increasing turnover, and identifies and issues or barriers to achieving budgets. 
• Ensures all SEL in place - print out and ensure all products have SEL current and legible by customer 

Systems 

• Gap scanning out of stocks 
• Identifies, counts, and records out of stocks & over stocks 
• Draws excel report from SAP, communicate addresses stock concerns by completing excel sheet and sending to Demand Planning 
• Processes IDTs via SAP  
• Actions reduced to clear on SAP as per SOP  
• Checks for electronic communications regularly during the working day  
• Processes waste  
• Ensure PID’s are counted correctly as per the National P & L schedule  

CLOSING DATE:02 JULY 2024

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Job Description

• To manage resources in order to maximise turnover and minimise shortage. Ensures that standards, processes and policies are adhered to.

Qualifications 

• Matric/ Grade 12 (attach certified copy to application)
• Sound Numeracy skills and knowledge of retail industry
• 2-4 years Deli Experience and Knowledge OR  1-2 years Run a department responsible for sales staff

Management experience - coaching, training, dealing with noncompliance and performance issues 

Competencies:

• Achieving results through others 
• Plan, organize and follow up on activities and plans 
• Adhere to standards and policies 
• Customer Orientation 
• Communication skills – clearly conveying message and actively listening 
• Business mindedness

 Merchandising Management:

• Conducts regular quality checks on merchandise 
• Executes plano guide 100% 
• Handles product as per SOP  
• Ensures department is ready for trade by store opening time 
• Identifies fast selling lines within store, and implications on margin and sales opportunities 
• Ensures produce is wrapped and packed according to standards 
• Ensures sufficient product available for customer demand 
• Ensures compliance to hygiene, housekeeping and safe working standard
• Monitors the implementation of all promotional activities – adherence to promotional calendar 
• Back up areas are kept clean and clear 
• Understand customer needs and communicate these to demand planning 
• Follows sell by dates, rotates stock as per policy/SOP on sales floor and back up area 
• Throughout day ensures department merchandising and cleanliness standards are maintained, keeping waste to a minimum 

Food Safety & Hygiene:

• Ensures that hygiene and housekeeping standards are maintained 
• Ensures stock rotation 
• Monitors the adherence to food safety and health and safety standards are maintained
• Manages non-conformances via effective corrective action 
• Implements cleaning schedules and checks effective cleaning and sanitation 

Customer Services Management:

• Responds to customer requests 
• Answers queries on out of stock - assists with replacement produce, explains time to next delivery and issues which may be affecting stock availability  
• Ensures department standards are maintained, equipment is manned and in working order 

Staff Management:

• Communicates critical information to staff 
• Set targets and activities – priorities, delegates and communicates 
• Handles procedural, policy and legislative noncompliance 
• Attends monthly regional meetings - take information back to staff - responds to queries on turnover/waste  
• Checks and amends Kronos scheduling 

Administration:

• Ensures that all equipment is properly maintained in effective working order 
• Ensures that general maintenance standards are met 
• Monitors waste, and ensures procedures are adhered to 
• Monitors turnover and identifies opportunities for increasing turnover and identifies and issues or barriers to achieving budgets. 
• Ensures all SEL in place - print out and ensure all products have SEL current and legible by customer 

Systems:

• Gap scanning out of stocks 
• Identifies, counts, and records out of stocks & over stocks 
• Draws excel report from SAP, communicate addresses stock concerns by completing excel sheet and sending to Demand Planning 
• Processes IDTs via SAP  
• Actions reduced to clear on SAP as per SOP  
• Checks for electronic communications regularly during the working day  
• Processes waste  

CLOSING DATE: 4 JULY 2024

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