Clerk Expenses at Pick n Pay Stores Limited

Job Description

• The Expense Query Clerk is responsible for the processing of expense logged by vendors accurately and timely.

Qualifications

• Matric
• 3 Years proven experience as an Accounts Payable Clerk or in a similar administrative environment
• Proven computer literacy (MS EXCEL, MS WORD, Microsoft Outlook)
• Previous experience of SAP FI Accounts Payable module
• Ability to work under pressure

Competencies

• Strong sense of accountability and operational excellence
• Ability to cope with ever-changing retail environment
• Well organised with strong attention to detail and accuracy
• Accurate, thorough and methodical
• Conscientious (by the book)
• Strong analytical skills
• Reconciliation skills
• Good verbal and written communication skills
• Sense of urgency
• Ability to handle routine work
• Ability to work as part of a team
• Must be able to work overtime if the need arises
• Ability to reconcile vendor balances to supplier statements
• Understanding of GL accounts and vendor accounts
• Understanding of the fundamentals of accounting
• Continuous and consistent professionalism in all aspects of work
• Responding promptly to the vendor enquiries through acknowledgement and the receipt of the query.
• Resolving the vendor queries/complaints
• Obtaining and evaluating all appropriate information needed for handling the queries and complaints
• Internal company processes to be adhered to and authorization to be attained as required.
• Support to be provided to the AP Payments and Processing teams
• Communicating and coordinating with the several internal departments to ensure resolution is obtained.
• Ensure that all tickets are closed internally on completion of the enquiry
• Allocated tickets must be checked for categories before investigation.
• Assess the documentation received and retrieve necessary authorization from the relevant departments for actioning
• Ensure invoice (FV60) /credit memos (FV65) are captured where required
• Ensure invoices not goods receipted are sent for actioning to the responsible team and stores
• Liaise with supervisors on completed tickets for closure
• Track and follow up on outstanding tickets awaiting feedback

CLOSING DATE:05 JULY 2024