Latest Job Opportunities at TMF Group

Job Purpose

• To provide support to the Manager / Director on an ongoing basis to ensure seamless delivery of client deliverables.
• To safeguard customer relations by ensuring that work is undertaken efficiently and effectively.

Key Responsibilities

• Review bookkeeping done by the Client Fund Accountants on a regular basis
• Review management information packs prepared for the client on a periodic basis
• Ensure all supporting documentation is stored in line with the internal policies
• Liaise with the auditors and act as primary point of contact
• Perform initial review of all financial statements for all client entities in the portfolio
• Assist with the monitoring and control of all incoming communication to ensure that it is directed to an appropriately skilled member of the team
• Oversee and control outgoing client communications to ensure correspondence, calculations and presentation of work is of a high standard at all times
• Assist with the monitoring and sign-off on processes carried out in accordance with the procedures and checklists
• Ensure all work complies with the Fund’s documentation, the Company’s policies and procedures and any regulatory requirements.
• Ensure personal compliance with policies and regulations
• Oversee and ensure that the rules, regulations and procedures are adhered to at all times
• Assist with the coaching, development and training of staff
• Develop and maintain effective relationships between individual members of the team
• Develop the capabilities of team members in order to facilitate motivation and empowerment
• Undertake and assist with the bookkeeping workloads as necessary and when required

Experience and Qualifications

• Education and qualifications’ to at least degree level.
• Previous financial statement preparation experience within a financial institution and ideally in a Private Equity Administrative area
• A professional qualification – CA(SA)/ACCA/ACA or ICSA or other similar level qualification or has achieved part-qualified status

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Key Responsibilities

• Assist the manager with tax and audit processes
• Provide necessary information to auditors and tax accountants for completion of audits and tax returns within scheduled time frames
• Ownership of client product delivery, managing both internal and external timelines
• Preparation of accurate:
• Quarterly management fee calculations
• Management accounts
• Annual financial statements in accordance with applicable financial reporting framework
• Distribution calculations and distribution letters
• Capital call calculations and capital call letters
• Carried interest and waterfall calculations
• Equalization calculations
• Investor registers
• Payments
• Any other deliverables as agreed in administration agreement
• Manage relationships
• Provide exceptional client service experience
• Act as a client contact, with responsibility for responding to client questions and requests
• Interfacing and enhancing relationships with various stakeholders such valuations, treasury, investor relations, custodians, and management company teams among other.
• Read and understand various agreements, including the Service Level Agreements to determine how the provisions impacts the operations and reporting deliverables.

Requirements

• Bachelor’s degree, preferably in accounting
• At least 3 years’ experience in Fund accounting for Alternative Funds (Private Equity, Real Estate, Private Debt, Hedge Funds) 
• Good knowledge of IFRS and ideally other GAAPs
• Knowledge of Investran and/or Yardi– this would be considered as advantage
• Familiarity with tax-efficient European fund structures and related investment vehicles and regulatory requirements – this would be considered as advantage
• Other characteristics: accurate, self-motivated and able to work both independently and as part of a team, deadline driven and able to  maintain a portfolio of clients

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Job Summary

• We are seeking a detail-oriented and experienced Temporary Data Migration Specialist to assist with the accurate and efficient migration of financial data from Excel spreadsheets to Sage Evolution.
• The ideal candidate will ensure the integrity of data during the transfer process and provide recommendations for improving the migration workflow.
• This temporary role requires a deep understanding of both Excel and Sage Evolution, along with a keen eye for accuracy and adherence to deadlines.

Key Responsibilities

Data Preparation and Validation

• Review, clean, and validate financial data in Excel to ensure accuracy and completeness prior to migration.
• Resolve discrepancies and inconsistencies in data with appropriate stakeholders.

Migration to Sage Evolution

• Map and import data from Excel into Sage Evolution using appropriate tools and techniques.
• Configure and update Sage Evolution templates to match the data structure.

Testing and Quality Assurance

• Verify data integrity post-migration to ensure accurate reflection in Sage Evolution.
• Conduct reconciliations and cross-check migrated data with original Excel records.

Documentation and Reporting

• Maintain detailed records of the migration process, including issues encountered and resolutions applied.
• Provide regular updates on progress to relevant departments or supervisors.

Support and Training

• Offer basic guidance to team members on accessing and managing migrated data in Sage Evolution.
• Suggest process improvements for future data migration tasks.

Key Requirements:

• Proven experience in data migration, especially from Excel to Sage Evolution or similar accounting software.
• Bachelor’s degree in Accounting, Finance, IT, or a related field (preferred).
• Proficiency in Microsoft Excel, including advanced formulas, data cleaning, and pivot tables.
• Solid knowledge of Sage Evolution, including its import/export functionalities.
• Familiarity with financial data structures, accounting principles, and reconciliation processes.
• Strong attention to detail and problem-solving skills.
• Excellent organizational and time management abilities.
• Effective communication skills for liaising with team members and stakeholders.

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Key Responsibilities

• Payments are processed accurately and in a timely manner;
• The Investor Services Team is provided with the necessary documentation or information in a timely manner that allows them to complete calls/distributions and register maintenance tasks or the delivery of notice requests;
• To be responsible for the management of bank accounts and that daily reconciliations are performed in accordance with internal controls;
• Bookkeepers and accountants are provided with the necessary documentation (Cash and non-cash transactions) and support to allow them to complete the bookkeeping in a timely and efficient manner;
• Treasury systems are used to place fixed, or FX deposits and the Administrator will liaise with the Treasury department as required;
• The client is liaised with in a prompt, efficient and professional manner;
• Responsibility for production and maintenance of up to date client fund structure synopsis, client presentations, client contact sheets and team records/files;
• Regular risk assessments of the fund structure in accordance with group procedure;
• Ensuring that actions agreed at team Customer Relationship Management Review Meetings are implemented in a timely and professional manner; and
• That the client relationship is managed in accordance with any Service Level Plan that has been agreed with the client.

Key Requirements

• Strong organisational and time management skills are essential.
• Ability to work within a team and be willing to support other client teams during periods of high activity.
• Company Secretarial, Private Equity Fund Administration and Cash Management Experience.
• Internal systems, controls and procedures – training will be given on the internal applications used and the job holder will become familiar with the controls and procedures in place. Training will also be given in relation to KYC, however it is desirable that the job holder is familiar with regulatory KYC requirements.
• Ability to use initiative and work independently.
• Excellent communication and client relationship skills.
• Use of Microsoft word, excel and outlook.
• The Administrator will be educated to at least ‘A’ level standard or equivalent and will be preferably studying towards ICSA Professional or similar, or willing to study for a relevant professional qualification. A Degree qualification is not essential for the role but will be regarded as a benefit.
• Ideally 2+ years of private equity/trust and company experience, company secretarial and cash management experience would be an advantage. Although, less direct experience, if countered by the ability to demonstrate previous have been held of a similar nature and responsibility would be viewed positively.

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Job Purpose

• To provide support to the Manager / Director on an ongoing basis to ensure seamless delivery of client deliverables.
• To safeguard customer relations by ensuring that work is undertaken efficiently and effectively.

Key Responsibilities

• Review bookkeeping done by the Client Fund Accountants on a regular basis.
• Review management information packs prepared for the client on a periodic basis.
• Ensure all supporting documentation is stored in line with the internal policies.
• Liaise with the auditors and act as primary point of contact.
• Perform initial review of all financial statements for all client entities in the portfolio.
• Assist with the monitoring and control of all incoming communication to ensure that it is directed to an appropriately skilled member of the team.
• Oversee and control outgoing client communications to ensure correspondence, calculations and presentation of work is of a high standard at all times.
• Assist with the monitoring and sign-off on processes carried out in accordance with the procedures and checklists.
• Ensure all work complies with the Fund’s documentation, the Company’s policies and procedures and any regulatory requirements.
• Ensure personal compliance with policies and regulations.
• Oversee and ensure that the rules, regulations and procedures are adhered to at all times.
• Assist with the coaching, development and training of staff.
• Develop and maintain effective relationships between individual members of the team.
• Develop the capabilities of team members in order to facilitate motivation and empowerment.
• Undertake and assist with the bookkeeping workloads as necessary and when required.

Experience and Qualifications

• Education and qualifications’ to at least degree level.
• Previous financial statement preparation experience within a financial institution and ideally in a Private Equity Administrative area.
• A professional qualification – CA(SA)/ACCA/ACA or ICSA or other similar level qualification or has achieved part-qualified status.

go to method of application »

About the role

• The Company Secretary Learner is primarily responsible for providing support to TMF Legal Team. The Company Secretary learner is expected to assist and take instructions from the Legal Manager, Supervisor and Administrators to assist them with the day-to-day management of the various portfolio entities.

Key responsibilities:

• Company and Trust Administration: Manage in-house shelf companies, maintain statutory records, and facilitate company changes (e.g., director or registered office updates). Assist with trust registration and amendment processes.
• Compliance and Documentation: Submit required actions to CIPC, monitor compliance, and compile documentation for annual financial statements. Handle on-demand document requests, including printing and scanning.
• Records Management: Maintain organized and accurate records (physical and electronic) for companies and trusts. Manage data on systems like View Point and CaseWare Time.
• Director Disclosures: Request and maintain records of TMF directors' listed directorships and ensure proper disclosures for all appointed directors.

Key competencies:

• Competence in MS Word, Excel and Outlook.
• Legal/ Business Administration educational background 
• Committed to delivering exceptional service and support;
• Organized, logical and thorough in the execution of their function;
• Deadline oriented with the ability to work under pressure;
• Ability to multitask and prioritize effectively;
• Excellent time management, attention to detail and high level of accuracy;
• Excellent communication skills with the ability to build good working relations at all levels;

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Key Responsibilities

• Client Liaison: Serve as the primary point of contact for allocated global clients, building strong relationships and ensuring seamless communication across functional teams to deliver exceptional service.
• Contract Management: Take ownership of client contracts, ensuring relevance in scope, pricing, and delivery models. Lead annual reviews, proactively identify renewal opportunities, and ensure operational readiness for the year ahead.
• Service Delivery Ownership: Oversee the end-to-end service and project delivery, ensuring compliance with SLAs. Collaborate with Account Directors to identify potential risks and growth opportunities.
• Escalation Management: Lead the resolution of client escalations and delivery issues, working with local teams to develop corrective action plans and ensure timely resolution.
• Change Management: Manage the Change Request process, ensuring any contractual or pricing changes are agreed, implemented, and documented effectively.
• Financial Oversight: Partner with Finance to monitor debtor days, address any delays in payment, and resolve outstanding issues.
• Client Satisfaction: Drive initiatives based on client feedback to enhance satisfaction. Develop and maintain a Client Service Plan, implementing actionable improvements.
• Performance Reviews: Lead regular service reviews with clients to present performance data, identify areas for improvement, and showcase results.
• Internal Collaboration: Conduct internal service reviews with local offices, identifying performance gaps and implementing continuous improvement strategies.

About You

Ideally, you meet the following criteria:

• Client-Focused Attitude: Comfortable working in a client-facing role, with the ability to manage expectations and deliver exceptional service. Experienced in managing against commercial contracts, understanding SLAs, and adhering to defined service scopes.
• Strategic & Analytical Mindset: You excel at identifying problems, understanding root causes, and quickly developing action plans to meet client needs. Strong analytical skills, especially in financials, allow you to monitor revenues, profitability, and KPIs with precision and insight.
• Effective and Empathetic Communicator: You can confidently present ideas and results, adjusting your communication style to suit any audience, ensuring clarity and impact.
• Organizational skills: Skilled at managing multiple priorities, meeting deadlines, and delivering high-quality work with attention to detail.
• Culturally Agile: Able to thrive in an international, matrix environment, collaborating seamlessly with colleagues and clients across different cultures and business practices.
• Educational Background: You hold a Bachelor’s degree in Economics, Business Administration, Law, Management (or similar), providing you with a solid foundation for success in a corporate environment. Understanding of Accounting & Tax or Entity Management / Corporate Secretarial services / HR & Payroll, with a keen interest in further developing your expertise is a huge plus.
• Outsourcing Experience: Proven experience in a multi-shored, outsourcing environment would be seen as a huge plus.

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Job Purpose

• The Senior Administrator will be responsible for servicing existing client funds to a high standard. As such they will have a thorough understanding of the fund structures including a high level of knowledge of the investments and investors of each fund.
• They will work closely with the Manager and Associate Director responsible for the fund(s) that they are assigned to and they will act as the technical expert on each client fund team.

Key Responsibilities

• Providing support and assistance for Administrators and Trainee Administrators and perform certain mentoring roles
• Assisting with group-wide projects where senior staff input is required
• Performing complex technical work on fund administration on a day to day basis and be seen as a technical expert within the team
• Helping the manager to identify training needs and areas for development for Administrators / Trainees
• Communicate regularly direct with the client on day to day duties and own responsibility for the execution and delivery of actions agreed as part of the client CRM plan e.g. Client plans, Action Tracker
• Ideally studying towards the final stages of ICSA or ACCA or other relevant qualification
• Provide an excellent service level to clients and able to work with the Associate Directors to identify opportunities for new business /cross jurisdictional selling / revenue maximisation where appropriate
• Promote awareness of communication between administrators and accounting both for cash and non-cash transactions
• Manage reviews of process, procedure, registers etc. and assist the Manager develop effective working procedures
• Help drive the rollout of TMF systems
• Adhere to internal controls in compliance with SOC1 requirements
• Adhere to local regulations and laws in the areas of compliance and CDD

Candidate Profile

• A-Levels or degree
• Final stages of relevant professional qualification advantageous
• Ideally a minimum of 2 years’ experience as a fund administrator while still being involved and performing day to day administration of the fund structure
• Listening and understanding questions from others both from the clients and from team members;
• Excellent communication skills required;
• Attention to detail;
• Ability to lead by example and set best practice;
• To be available to address administrators and trainee administrators queries;
• To be able to demonstrate an ability to delegate tasks but remain accountable for ownership of tasks.