Latest Jobs at Digby Wells Environmental

• At Digby Wells Environmental, we are passionate about what we do and are extremely fortunate to be able to make a difference in the lives of our colleagues, our clients, the communities we work in and the environment. We are looking for someone who will carry out Project administration and champion the projects system and provide company project reporting.

Job Description
Project Administration

• Assisting the technical project team with the implementation of the agreed upon project management methodology. This could include the development of new templates as well as the training of the technical team on project management methodology.
• Setting up and loading of new proposals, projects and budgets onto the Project Management System.
• Assisting Project Managers in the submission of tenders and or proposals.
• Assisting Project Managers in tracking time, budgets and money spent on both projects and proposals.
• Assisting with client follow-ups, invoicing, arranging meetings, drafting agendas and taking and distributing minutes.
• Co-ordinating and following up with the various internal and external stakeholders.
• Administration relating to the compilation of presentations, letters and memos, including the formatting of reports and deliverables for distribution to our clients.
• Co-ordinating the logistics on projects, which may include managing petty cash, purchasing items, arranging accommodation and transport.
• Working on site under strenuous conditions.
• Provide Invoicing support to Project managers.
• Group Invoice co-ordinator. Announce start and finish of invoicing based on invoice schedule. Provide a report showing invoice progress, which can be distributed.
• Group Project Management Meeting, including the scheduling, development and facilitation of the weekly Project Management meeting. Actioning of meeting minutes and tracking of actions and responsibilities.
• Group Reporting of Projects, Proposals and Charged vs. Chargeable, Invoicing etc. in OpsCo and Board reports and Staff Meeting.
• Data Management and QA/QC.

Systems

• Facilitate System queries with the appointed developer;
• Digby Wells Central Super User (Oversee, quality control, correct entities, charge out rates, withholding tax, monthly projects and proposal tracker, WIH tracker etc.)
• As the system develops, identify new ways of working with the system and communicate and train the organisation.
• Develop system reports as required in Digby Wells Central ensuring that the system reports are updated with latest information.
• Mentor and training other users on the use of Digby Wells Central.
• Maintain the Digby Wells Central System in collaboration with System champions (e.g., CRM details for clients and projects).

Job Requirements

• Have in-depth knowledge of ERP systems.
• Local content knowledge.
• Advanced Microsoft Office skills (Excel, Word, PowerPoint).
• Document management.
• Good interpersonal skills.
• Conflict management skills.
• General administration/ coordination/ project/ finance management understanding.
• Communication skills (both verbal and written).
• Innovative thinking, able to see things differently from how they currently work within the organisation.
• Excellent organisational skills.
• Attention to detail.
• This position must be willing to travel.
• Someone who loves to help and support people.
• Someone who loves schedules and knows the steps relating to project management.
• Willing to learn new technologies and new methodologies, like Power Bi.
• 5 or more years of experience in a similar role or in a consulting capacity.

Qualifications 

• Relevant qualification in Project Management

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Job Description

• We are looking for a highly capable project accountant to provide accounting and project support. The candidate must be able to provide project managers with accurate financial information and possess extensive experience in accounting. 

Job Objectives:

• ERP Job module super user
• Develop and automate monthly reports e.g. Charged and Chargeable hours reports
• Report on group Work in Hand
• Authorize the issue of project Purchase Orders  in line with the procurement policy
• Maintain and develop a sub-contractor procedure and monitor implementation
• Develop and maintain a budget tracking tool on the group ERP  system -
• Annual updates of resource selling rates and system maintenance
• Develop and maintain cash payments system for projects, ensure cash reconciliations are carried out and other good financial management actions are in place
• Maintain job costing templates for pricing and tenders
• First line of approval of any rate deviations.
• Assist with monthly reconciliation of the ERP Job module to the general ledger.
• Ensure company costs including, resource time, vehicle and field equipment cost are charge to jobs and recovered monthly
• Review costing templates for large proposals
• Flag projects risks and project costs out of budget to CFO / Finance and Risk Committee
• Lead monthly project write off committee
• Project budget and cost control standards and monitoring
• Liaise with project managers and administrators to ensure the management system is up to date and issues are resolved by each month end
• Implement control on spend (limits of authority)
• Ensure project cash flow remaining positive
• Approval of costs in line with budget and petty cash process
• Coordinate annual rate increases
• Coordinate Audits and reconciliations as required
• Forecast cost to completion as required.

Job Requirements
Skills

• Financial Reporting
• Detail Orientated 
• Project Management
• Reconciling 
• Communication Skills 
• Innovation 
• Capability to Prioritize tasks

Experience

• 10 years on project accounting, quantity surveying or cost control
• Microsoft Business central knowledge advantages
• Microsoft BI or similar reporting experience advantageous
• Knowledge of rates and overhead recovery calculations advantageous