Latest Jobs at IIE MSA and IIE Varsity College

Duties and Responsibilities:

Managing and Tracking Assessment Printing

• Responsible for the steps in the assessment process from point of the Assessment Tracking System (APTS) capturing to receiving crates from Colourtech.
• Responsible for ensuring that correct orders are placed and fulfilled as per the Assessment Printing Tracking System (APTS).
• Responsible for ensuring that actual student numbers are updated in the Assessment Printing Tracking System (APTS).
• Ensure that the student numbers, venue and Invigilator details have been inserted into the Assessment Tracking Printing System (APTS) as per the batching timeline to allow for prepacked assessments being delivered in the Colourtech batches.
• Responsible for checking the crates contents when they arrive from Colourtech to ensure that all the assessments have been packed and grouped as requested on the Assessment Printing Tracking System (APTS).
• Informing national office that the centre has completed the Assessment Printing Tracking (APTS) inserts and batch checks and of any discrepancies in the batch and crate checking process.
• Ensure that the crates and locks are returned to Colourtech timeously after the batch has been checked.

 Invigilator Recruitment and Management

• Assists with Invigilator training.
• Co-ordinates the booking of Invigilators.
• Assist with Invigilating when required.
• Responsible of reconciling the Invigilator reports pre and post assessment.
• Logging assessments in and out with Invigilators.

 Pre-Assessment Logistics- Initial and Replacement Assessment

• Manages all aspects of preparation for upcoming assessments.
• Informs students when Programme Assessment Schedule is uploaded and available.
• Ensures the assessments and memos are stored securely in the campus academic safe at all times.
• Responsible for the preparation of all assessment document.
• Pre-assessment logistics need to accommodate concession applications.
• Liaising with the IT department regarding IT assessment set up and preloads which may be required for practical assessments.
• Manages all assessments being written on campus.
• Reconcile scripts at the end of each assessment and hands over to the Results Centre for the marking, results capture and moderation process.
• Ensure all assessments documentation above is up to date at all times and complaint with all assessment and audit processes.
• Reconciliation of the Invigilator's report that summarises all the necessary and that is batched with scripts for delivery to the lecturer for marking. Any discrepancies must be noted on the Invigilator report and investigated.
• Management of all aspects of different location approvals.
• Management of Online Centre student assessments and scripts.

 Non-Exam Condition Assessment Processing

• Responsible for the set up of student groups and deadlines on SafeAssign and Turnitin as per the Programme Assessment Schedules (PAS).
• Responsible for the collection of assessments from the assessment submission point on campus.
• Reconciliation of assignment submission, signing sheet and identifying assignments not submitted through the online plagiarism detection software & handing over the Results Centre.
• The Assessment Centre is responsible for collecting, collating, grouping and handover to the Results Centre.
• Manage late assignments in accordance with the Assessments Strategy and Policy.

Exam Condition Assessment Escalations

• The Assessment Centre facilitates the resolution of any escalations that may occur during the writing of an exam that relate to the exam paper in particular.
• Raising queries with Programme Operations Manager (POM) when assessments are running. The Assessment Centre receives communication in respect of Central Academic Team (CAT) decision and responsible for communicating in turn to all students at the various venues in which the assessments are being conducted. If escalations cannot to remedied on site during the assessment this could result in a post assessment remedy by way of a rewrite or a mark adjustment.
• Communicating query resolution to respective location and alternate venue Invigilators.
• Manages the escorting of students to the bathroom during assessments.
• Deals with any issues/ queries that invigilators may raise during assessments.

Team Support and General               

• Responsible for ensuring all students notes are captured in the System for Academic Management.
• An incident report must be completed for any action which results in non compliance in the Assessment Centre for approval on the way forward. (For Action Now (FAN) Report).
• The Assessment Centre is a secure centre and access in and out of the centre must be logged.
• Assisting the campus specific projects/events (Graduation, Open Day etc.).
• Focus group sessions to reflect on the systems of the centre.

Competencies required:

• Excellent communication and interpersonal skills.
• Understanding of and passion for customer service.
• Assertiveness and dynamism.
• Proficient on MS Excel and MS Word.
• High level of accuracy required in both typing and data capturing.
• Excellent organizational and administration skills.
• Best suited to a systematic person with eye for detail

Minimum Qualification required:

• Minimum of a Higher Certificate (NQF Level 5). National Diploma or above advantageous

Minimum Work Experience required:

• Minimum of 2 years work experience in administration. Experience within a tertiary environment preferable.

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Duties and Responsibilities:

Lecturing

• Lecture on Education programmes (must lecture on an IIE qualification) across various modes of delivery where relevant.
• Marking of assessments and feedback to students in subjects lectured. May be required to internally moderate assessments (scripts) that fall within their subject fields, where necessary across IIE sites of delivery.

Lecturer Development and Support

• Assist in lecturer development and support processes and procedures. This may include conducting peer reviews, facilitating workshops and one-on-one consultations.

Student Development & Support

• Championing/leading and managing academic development and support for a specific programme and its students.
• Tracking student success and implementing support interventions where required. 

Research & Scholarship

• The incumbent is required to promote a culture of scholarship within their practice, discipline and campus/team and is also required to contribute towards IIE Varsity College achieving its annual research output targets.

Competencies Required:

• Superior communication (written and verbal) and organisational skills.
• Demonstrated ability to manage work and self proactively.
• Able to demonstrate a proven track record of effective teaching in subject area based on a reflective practice.
• Able to demonstrate the ability to manage relationships with managers and staff effectively in terms of motivation, quality and performance.
• Passion for Customer Service.
• Ability to introduce modern teaching methodologies. 
• Experience in the use of technology to enhance learning is an added advantage.

Minimum Qualifications Requirements:

• Honour's Degree in Education (Master's Degree advantageous)

Minimum Work Experience Requirements:

• Minimum of 5 years Teaching and Learning experience (preferably in teaching environment)

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Duties and Responsibilities:

Building Partnerships and Schools Database                                                                          

• Sources and identifies new schools to establish relationships with.
• Builds partnerships with schools to source and secure school placements for students on the identified campus.
• Manages all communications with identified partner schools and maintains records of contacts and progress.
• Establishes and maintains schools database.
• Identifies and sources opportunities for service learning.
• Approaches relationships in a manner to ensure a professional and harmonious relationship with partner schools.
• Support the campus/es in the organisation of partner school acknowledgments.  

Student Placements Co-ordination                                                                 

• Consults and reviews placement forms from registered students at start of year and allocates students to schools.
• Manages communication process to students of final placements.
• Tracks student school placements over the required years of the programme to ensure diversity in school experience.
• Tracks lecture attendance of students across identified modules.
• Identify and flag at risk students for TE.
• Advise students that have been denied access and advise on remedial steps.
• Keep records of students and TE placements.
• Police clearance certificates:  Sources independent companies and manages the process.

School Communication                                                                                              

• Compiles all written communication to be sent to partner or potential schools including placement requests, placement confirmations and thank you notes.
• Collate the information of the student and supervisor for the ‘Mentor Teacher Information’ pack.
• Liaises with Programme Manager on campus to review and sign off on communications.
• Follows up with schools to check on students at inception of TE and maintain contact.
• Deals with any issues that may arise during TE and resolve effectively.                                   

Co-ordination of Teaching Experience Supervisors                                                   

• Sources TE supervisors as per the required scope.
• Onboards TE supervisors including briefings and training.
• Plans the supervision allocation of supervisors in collaboration with the Programme Manager and deals with any day to day operational or scheduling issues.
• Establishes and updates the database of TE supervisors.                                       

Competencies required:                                                                                                         

• Administrative Skills – computer literate
• Communication and interpersonal skills
• Problem solving skills
• Organizational skills
• Heightened time management Skills
• Microsoft skills – Word & Excel

Minimum Qualification Requirements:

• Minimum of an Advanced Diploma or Bachelor's Degree.
• Postgraduate Qualification advantageous.

Minimum Work Experience Required:

• Minimum of 3 years administration experience in a similar role (school or education context ideal). 

Special Requirement:

• Own vehicle and valid driver's license

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Duties and Responsibilities:

Presentation Target

• Deliver engaging presentations at targeted schools, showcasing the benefits of our institution.
• The ability to deliver a great presentation to potential students is crucial.
• Distribute marketing materials and interact with students to generate interest and enquiries.
• Represent our brand at career expos and other stakeholder events.
• Achieve monthly presentation targets as per school priorities.

Database Collection

• Meet monthly targets for collecting school databases to expand our reach.

Interview Target

• Make proactive calls to prospective students, scheduling interviews to meet daily and weekly targets.
• Follow up on online applications, ensuring proof of payments and scheduling appointments.
• Provide prompt responses to online and telephonic enquiries.
• Conduct interviews following an established script, building rapport with students and parents.
• Achieve individual targets for weekly, monthly and annual interviews.

Application Target

• Assist students with the online application process during interviews, securing applications on the spot.
• Follow up with unpaid online applications and ensuring payment is completed.
• Conduct regular calling campaigns to convert interviews into applications.
• Drive application acceptance and pre-registration fee payment.
• Achieve individual targets for weekly, monthly and annual applications.

Registration Target

• Support the campus by converting applications to registrations to achieve the annual campus registration target.

Administration and Reporting

• Maintain accurate daily reports, including call reports and interview booking trackers and the CRM system.
• Ensure interview forms are completed correctly and applications have valid supporting documentation.
• Update relevant systems and reports as required by the Head: Student Recruitment.
• Competencies Required:
• Strong interpersonal and communication skills to effectively engage with students, parents and stakeholders.
• The ability to deliver a compelling presentation at schools is crucial.
• Friendly, tenacious, and target-driven mindset with exceptional organisational abilities.
• Excellent time management skills to handle multiple tasks and work under pressure.

Minimum Requirements:

• National Diploma (NQF6) with 3 years sales experience (preferred) OR,
• Alternatively, minimum of National Senior Certificate (or equivalent) with 5 years sales experience.

Special Requirement:

• Driver's license and own vehicle essential