Latest Vacancies at University of Fort Hare

Job Purpose:

The main functions would be to support Quality Assurance (QA) at UFH through managing reviews of academic and support departments, quality promotion, coordinating institutional reviews and programme approval processes, servicing university-wide quality assurance structures, and helping to monitor and improve the effectiveness of UFH’s Quality Assurance Management Systems. He or she will work closely with academic staff, faculties and academic administration structures and staff in the University, as well as with external regulatory bodies.

Minimum Requirements:

• Minimum of a Master’s degree (NQF Level 9).
• Minimum 6-8 years of experience in quality assurance in higher education, with at least 3 years at a management level.
• Experience in designing, developing, and facilitating programme accreditation of new programmes.
• Policy formulation, strategy development, and procedure implementation experience.
• Thorough knowledge of Education and Training legislative frameworks.
• Familiarity with regulatory affairs and academic quality assurance processes in higher education.
• Strong communication and interpersonal skills.
• High level writing and analytical skills.
• Report writing experience.
• High level organisational skills.
• Ability to analyze and interpret quantitative data.

Core responsibilities include:

• Leading quality management, ensuring the alignment of programmes with accreditation, compliance, and certification requirements.
• Ensuring the maintenance of the university’s PQM.
• Overseeing the submission of proposals for new academic programmes to external bodies and ensuring alignment with national and institutional policies.
• Assuring quality in regulatory submissions for programme accreditation and re-accreditation.
• Facilitating programme articulation and new programme submissions within the faculties.
• Overseeing external review processes across the university and managing UFH’s internal Academic and Departmental Review Processes.
• Coordinating the processes of preparing for institutional reviews, developing institutional improvement plans, compiling progress reports and Monitor implementation of improvement plans.
• Preparing for and participate in site visits.
• Ensuring scheduled maintenance and review of programmes/academic departments/support services departments in line with Quality Assurance Framework (QAF) expectations.
• Upholding compliance with regulatory standards and the Institutional Audit Framework.
• Contributing to quality enhancement through profiling good practices and identifying areas for improvement in UFH’s QA policies, procedures and systems.
• Staying updated on changes in higher education legislation and policy.
• Compiling quarterly reports on the Quality Assurance activities for submission to internal structures such as Institutional Quality Assurance Committee and Senate.
• Providing a professional service to university-wide Quality Assurance structures.
• Liaising with national QA bodies and responding to requests for information on QA at UFH.
• Fostering strong relationships with internal/external academics, industry experts, and service providers to ensure smooth operations.
• Supporting institution functions and fulfill reasonable requests from management.
• Overseeing the QA components of the Planning and Quality Assurance Unit’s website.
• Promoting awareness amongst students of quality assurance.

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Job Purpose:

This position primarily provides proactive support to the financial discipline, CFO, and the broader University community to ensure the development and implementation of the SCM strategy and provision of strategic support to the institution on supply chain related matters. It also oversees and provides effective and efficient procurement and provisioning system while maintaining compliance in the unit as the provision of trends analyses and information on SCM spending as per legislative prescripts. It also manages progress on responsibilities flowing from the annual reporting calendar, together with the CFO.  

Minimum requirements:

• BCom Supply Chain Management, BCom Accounting, or equivalent finance related qualification (NQF level 7), postgraduate qualification will be an added advantage.
• A minimum of eight years’ experience in Procurement/Supply Chain Management, of which at least five (5) years’ experience of that should be at a Managerial/supervisory level in a Procurement/Supply Chain Management environment.
• Experience in the Higher education sector would be an added advantage.
• Additional requirements:
• Membership of the Chartered Institute of Procurement and Supply (MCIPS) would be an advantage.
• ITS or other ERP Procurement system
• Procurement legislation and regulations

Key job functions

• Develop and implementation of the SCM system to expedite projects expenditure.
• Establish the Bid Specification, Evaluation and Adjudication Committees, and oversee the proper functioning of the committees.
• Management of the demand management processes.
• Manage the development and effective way of managing procurement waivers in accordance with the SCM policy and procedures.
• Identify preference points system and appropriate goals per commodity in terms of preferential procurement policy objectives.
• Managing the effective utilisation of an approved supplier database in accordance with the approved SCM policy.
• Management of logistics operations and bid/quotation process.
• Manage the annual SCM risk assessment, development of the SCM risk register and risk response plan.
• Develop, implement, and monitor the contracts management process to ensure good governance in terms of the policy and relevant legislative requirements.
• Manage and ensure that cost effective and efficient travel management services are provided within the institution.
• Implementation of procurement functions within the project office in accordance with the SCM policy and standard operating procedures.
• Implementation and integration of project procurement into an automated environment.
• Addressing both internal and external audit matters in the portfolio.
• Performance management and staffing issues.

Skills and competencies 

• Relevant Enterprise Resource Planning (ERP) systems
• Ability to work in a complex environment with multiple tasks, strict deadlines, and intense pressure to perform.
• Excellent verbal and written communications skills.
• Strong leadership skills, as well as skills in facilitation, team building and coordination.
• Ability to coach and mentor others to develop their technical procurement capacity.
• Experience in managing and motivating team members.
• Understanding of management principles and how to create a sense of cohesion.
• Project Management and negotiation skills
• Problem solving skills.
• Analytical and attention to detail
• Professionalism, Integrity & honesty
• Motivated and diligent