Officer: Remuneration and Benefits Administration at Border Management Authority

Description

The successful candidate will be expected to perform the following duties and responsibilities:

Remuneration and Benefits Advisory

Advise Human Capital in terms of BMA Remuneration and Benefits as a Service related to the following aspects but not limited to:

• Funeral benefits
• Group Risk Insurance benefits Pension Fund Administration
• Medical Aid benefits and Administration.
• Communication and up skilling of staff relating to the Remuneration and benefits policy.
•  Advise on remuneration practices to be followed the BMA.
• Participates in the implementation of remuneration and benefits related policies and procedures.
• Advising and guiding staff in relation to decision outcomes and implementation of remuneration and benefits related matters.
• Provide information on eligibility for participation in particular benefits programs Administration of salary reviews, long-term and short-term incentive schemes.

Remuneration and Benefits Administration

• Assist with the onboarding of new employees in the BMA provident fund, medical aid and salary structure.
• Update and maintain changes in Remuneration and Benefits on the ERP system.
• Verify and collate payroll inputs received from divisions.
• Review data for accuracy, compliance and completeness and follow up on all outstanding documents.
• Verify all supporting documents of new hires prior to upload on the ERP system.
• Create remuneration and benefits processing files and ensure all documents are filed according to BMA policies and procedures.
• Prepare remuneration input from documents and prepare spreadsheets for system upload and import onto the internal ERP system.
• Facilitate and administer new medical aid applications and amendments between employees and service providers.
• Run ERP Reports on remuneration and benefits as required.
• Reconcile all variable pay on a monthly basis
• Resolve leave queries and allocate leave quotas on the ERP system for all employees.
• Process leaves requests for temporary employees who doesn’t have access to the ERP system.
• Administration of salary surveys and other benchmarking exercises.
• Administer benefits campaigns to run throughout the organisation as part of benefits awareness.
• Administration of Employee Recognition Awards programme.

Systems, tools and analytics

• Assist to generates insights from Reward Analytics to inform policy and implementation decisions, measure ROI and effectiveness of benefit programs.
• Assist with the reporting and analytics in partnership with People Data Analytics or within BMA.
• Assist with the submission of survey information and benchmarking of external practices on benefit policies.
•  Assist with workday Benefits and successful implementation, data input and administration.

 Risk and Compliance

• Ensure compliance with all statutory or legal requirements.
• Assist in identifying and adhering to fraud controls, risk prevention principles, sound governance and compliance processes, and tools to identify and manage risks.
• Support and provide evidence to all internal and external audit requirements.
• Maintain quality risk management standards in line with relevant requirements.
• Maintain and enforce all related Service Level Agreements to minimise business risk and ensure business continuity.
• Review related Standard Operating Procedures in consultation with the Manager to ensure business optimisation.
• Adhere to all relevant laws, policies and Standard Operating Procedures throughout the organisation.

Stakeholder Support 

• Liaise with 3rd Party providers to ensure effectiveness and efficiency of the service provided.
• Respond to enquiries by gathering, analysing, summarising, and interpreting data.
• Provide general support and assistance on any other remuneration administration and related deliverables.
• Promptly and attentively respond to customer requests and queries within established parameters and timeframes.
• Conduct induction and training workshops as and when needed.
• Liaise with internal and external stakeholders.
• Communicate and liaise with employees concerning remuneration & Benefits queries.

Requirements

Minimum Requirements:

Minimum Qualifications

• Grade 12 (Matric)
• An Undergraduate Qualification at NQF 7 as recognised by SAQA in Business Management, Commerce or Human Resources or Equivalent.

Minimum Experience

• Minimum of 4 years' experience at supervisory level.

Knowledge 

• Knowledge in Administration of Employee Benefits- medical aids and pension funds.
• HR principles and practices. Business Process Improvement experience.
• Knowledge of Remuneration and Benefits principles, processes and procedures.
• Knowledge of Remuneration systems
• Capturing experience
• Border Management Authority Act,2020.

Other requirements

• Flexibility in working hours will be required to meet demands of the role.
• May be required to work overtime.
• Valid driver’s License