Open Jobs at Council for Geoscience (CGS)

KEY RESPONSIBILITIES:

Fleet Management

• Supervise section staff.
• Capture and file all vehicles log records.
• The Transport Officer can Conduct vehicle inspections with drivers.
• Ensure that trip authorisations forms are approved before vehicles are issued
• Ensure that all drivers and passengers are authorised for the trip.

Driver Registration

• Ensure that all employees complete the driver registration form prior to operating fleet vehicles.
• Administer and driver registration and passengers authorisation records.
• Capture all data and information on the vehicle monitoring system.
• Administer driver’s identifications tag to employees and records.

Nedfleet Administration

• Ensure that vehicles trip records are submitted at the end of each trip.
• Collate, verify and reconcile Nedfleet statement with vehicles trip records.

Vehicle Scheduling and Issuing

• Prepare and schedule vehicles using the scheduling system.
• Check the trip authority form to ensure that the form is completed properly and approved by the Unit Manager for the usage of the vehicle.
• Check if the driver has an appropriate and valid driver’s license.
• Conduct a pre-inspection of the vehicle, by completing and signing of the trip inspection form.
• Keep copies of all completed forms.
• Ensure the employee completes the vehicle use registers.
• Issue the driver with the car keys and the Fleet card.
• Unsure that the drivers are taking the vehicles to the service
• And the regional offices

Driver Scheduling

• Receiving all driver service requests and allocation of Drivers.

Speed violations

• Check the fleet speed and traffic laws violations and report violations.
• Check the weekend and overnight usage of fleet vehicles and report deviations and anomalies.

Vehicle Tracking

• Check all the logs after they were captured for any speed violation and notify users.
• Monitor fleet vehicles through the tracking service and report any deviations and anomalies.

Admiration of Vehicle bookings

• Receive all booking requests sent to the relevant e-mail address. This will include telephonic booking of vehicles.
• Confirming availability (Booking Spreadsheet) of vehicles and reply to the booking request by e-mail.

Procurement

• Administer process for fleet vehicles licensing.
• Procure PPE for section staff.

Service and Maintenance

• Book vehicles and equipment for maintenance and repairs.
• Assist employee in case of a mechanical breakdown.
• Keep records of vehicle/equipment services, maintenance and repairs.

Coordination of Courier Services

• Administration of goods and parcels, i.e. receive and dispatch.

Knowledge and Experience

• 3-5 years of fleet management experience.
• Experience and understanding of general administration and office support.
• Fully computer literate with an advanced level of MS Office.
• Ability to exercise discretion in dealing with confidential or sensitive matters.
• Confident and able to work on own initiative and with limited supervision.
• Strong organisational and planning skills with the ability to prioritise.
• Knowledge of supply chain management process.

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KEY RESPONSIBILITIES:

• Assist the Manger: Facilities Management with the proper effective and efficient office coordination and administration, including the undertaking and overseeing the relevant administrative authorization.
• Acts as a first point of contact person on all office administration and general information.
• Coordinates collection and delivery of office backup storage hard drives.
• Develop and compile a database of contacts and updates regularly to ensure current information.
• Coordinate approval and relevant authorisation processes and tasks for other business units and sections.
• Coordinate maintenance of the office infrastructure and condition.
• In consultation with the Manager/s, draft correspondence/documents on behalf of the Region Office.
• Provide secretarial support for committees and forums chaired by the Manager and/or other relevant line management.
• Coordinate parcels for courier and mail services including preparing, booking and tracking of parcels.
• Carry out specific projects and research as requested by the Manager and/or other relevant line management.
• Assist with contract administration and project administration, fleet vehicles in the regional office.
• Coordination of meetings with internal and external stakeholders.
• Coordinate the presentation and marketing of relevant CGS materials, services and products to walk-in clients.
• Maintain an efficient and effective correspondence and document management system.
• In consultation with the manager, disseminate information and/or documents as when required.
• Handle confidential and sensitive documentation.
• Proper record up-keep and administering of S&T claims, requisitions, submissions, collation of signatures, etc.
• Supervise the reception area, monitor and manage the use of boardrooms and conference.
• Act as travel coordinator and liaise with the contracted travel agency.
• Ensure adherence to travel policy requirements in terms of class of travel and types of accommodation.
• File all signed travel requisitions with invoices from travel agency.

Rendering of effective administration and coordination of the map sales by:

• Coordinating and prepare digital data.
• Preparing shipment of publications and maps.
• Updating the map database and liaise with relevant Business Unit on availability of digital data.
• Maintaing an inventory list of all publications and maps available.
• Handling all customer service issues.

KEY PERSONAL ATTRIBUTES

• Customer orientation
• Communication skills (oral and written)
• Teamwork and collaboration
• Problem solving
• Report writing skills
• Sense of urgency
• Work under pressure

Knowledge and Experience

• Fully computer literate with an advanced level MS Office
• 3 to 5 years working experience in Office Administration/Secretarial duties
• Experience and understanding of general administration and office support practices
• Knowledge of basic financial management administration operating systems
• Solid knowledge and understanding supply chain management administrative knowledge
• Knowledge of basic team supervision
• Knowledge and understanding of the PABX/Voice system
• Ability to capture data, operate computer and collate facilities information
• Ability to interpret relevant directives and compile management reports
• Ability to exercise discretion in dealing with confidential or sensitive matters
• Confident and able to work on own initiative and with limited supervision
• Strong organisational and planning skills with ability to prioritise

EDUCATIONAL QUALIFICATIONS:

• Grade 12 and;
• Office Administration National Diploma (NQF Level 6) in office administration or equivalent.

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KEY RESPONSIBILITIES:

• Management, collation, curation, analysis and dissemination of all geotechnical data in the organisation.
• Manage and undertake the process of precisely digitising and centralising all geotechnical data, largely using organisation to generate relevant products and advanced research.
• Handling all queries relating to geotechnical data in organisation from internal and external stakeholders.
• Liaise with relevant external stakeholders on geotechnical data matters, particularly on dolomite
• Being responsible for generating products for clients in the form of GIS maps and datasets
• Produce GIS maps and layers for commercial, geotechnical, mapping and research projects within the organisation
• Prepare data and facilitate the process of the migration of all hard and soft copy geotechnical data into a central repository (online portal)
• Ensure data compliance and quality management, with strict adherence to organisation data policy
• Allocate responsibilities / delegate work packages as well as the training and supervision of team members
• Do project presentations at conferences, workshops and meetings
• Write quarterly and annual technical report

BEHAVIOURAL ATTRIBUTES

• Impeccable professional conduct
• Ability to think strategically and integrate this with the shared vision of the organisation
• Ability to work towards deadlines
• Ability to work independently
• Good communication skills
• Good report-writing skills
• Be a good team player and willingness to share experience, knowledge and workload
• Customer-centric
• Pay attention to details
• Adaptability and leaning orientated
• Knowledge of the ISO certification process and standards

Knowledge and Experience

• Proficiency in Geographical Information Systems (GIS) software and accurate geographic projection of data
• Experience in spatial referencing and geographic information processing software
• Experience in the management of databases
• Experience in engagements with external Stakeholders
• Basic knowledge and understanding of geology, particularly dolomite, will be beneficial
• Understanding and implementation of ISO processes and standards
• Valid driver’s license
• Computer literacy in MS Office and other processing software

EDUCATIONAL QUALIFICATIONS:

• Grade 12 and;
• National Diploma (NQF Level 6) in GIS or Science or equivalent plus 5 years working experience; OR
• Bachelor’s degree / B-Tech degree in GIS or equivalent plus three years working experience.

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KEY RESPONSIBILITIES:

Operations

• Linguistically edit and proofread manuscripts, reports, map legends, and figures following local and international standards.
• Consult with authors to ensure that the original meaning of the document is retained after editing.
• Compile, edit, proofread and oversee the printing of internal newsletter.
• Edit and proofread internal communication and promotional material as requested.
• Assist with linguistic queries e.g. concord, idioms, translations.
• Edit report figures so that they are acceptable for publication and printing.
• Create a layout of publications according to house style and/or oversee the layout of publications by an in-house graphic designer.
• Compile specifications for printing.
• Receive proofs for final checking and check the quality of paper, the colour of text and graphics and authorise printer to do print run.
• Assist to manipulate graphics so that they are acceptable for publication.
• Once the report or manuscript has been published, circulate to the relevant recipients (author, internal bookshop, library, etc.) for records keeping.

Project Management

• Implement project plans or work components related to editing and production of internal publications.
• Coordinate and implement the;
• Receipt of new draft manuscripts for publication.
• Scheduling of the workload.
• Manage deadlines for projects.
• Manage the workflow of the publications.
• Check printer proofs and printed products.
• Manage release and dissemination of CGS publications.
• Report on the status of publications.

Stakeholder Relations

• Advise management of local and international linguistic standards and applicable regulations.
• Liaise with and attend meetings with committees to produce the publication at the end of a project that incorporates all the research and findings in either report or booklet format.
• Maintain healthy relations with various internal stakeholders.
• May be required to interact with service providers to ensure delivery of the requirements of the CGS where needed.
• Liaise with authors on the submission, review, and final publications of reports/manuscripts.

Quality Assurance

• Ensure implementation of the ISO accreditation process within the work stream.
• Ensure quality control and quality assurance of products and services and compliance with ISO, at all times.
• Quality assures the editing of submitted documents.
• Ensure that submissions meet the requirements in line with in-house standards (e.g. reports templates and minimum resolutions for images, etc.
• Assess the quality of paper, the colour of text and graphics on submissions/manuscript.

BEHAVIOURAL ATTRIBUTES

• Demonstrate exceptional attention to detail.
• Ability to organise, prioritise, workload.
• Deadline and results driven.
• Ability to be flexible, work individually, and in a team player.
• Demonstrate professionalism, thoroughness, and accuracy in assignments.
• Ability to recognise and manage risks as well as solve problems in the work stream.
• Positive outlook, willing to engender a positive organisational culture, as well as lead and motivate subordinates.
• Knowledge of applicable regulations and or laws applicable to the field of expertise.

Knowledge and Experience

• A minimum of 5 years’ experience in editing, proofreading, and manuscript layout.
• Experience in linguistic editing and manuscript layout.
• Editing and Review experience in the geoscientific field.
• Ability to perform proofreading (spelling and grammar), editing, and rewriting.
• Demonstrable and proven success in developing and completing a publication concerning editing.
• The ability to translate written literature between English and at least one South African language and one international language respectively will be an added advantage.

EDUCATIONAL QUALIFICATIONS:

• Grade 12 and;
• BA in English, journalism, communications, or a relevant field.

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KEY RESPONSIBILITIES

• Drilling for groundwater assessment and geoscientific research boreholes using percussion and reverse circulation drilling methods. This will include, but not limited to groundwater boreholes to maximum depth of 250 meters and mineral assessment boreholes to the maximum depth of 450 meters, installation of steel and uPVC casings, etc.
• Drilling of geotechnical assessment boreholes using percussion/reverse circulation drilling methods. This includes geotechnical assessment of boreholes to maximum depth of 100 meters.
• Borehole development and casing for groundwater, geotechnical assessment and mineral exploration using steel and uPVC casings, etc.
• Developing of borehole as per the client’s specifications, which can include but not limited to blow testing, water yield testing, etc.
• Recovering or (fishing) of lost equipment down the hole during drilling, such as rods, bits, etc.
• Prepare the related drilling equipment needed for each type of drilling method.
• Supervise assistant technical personnel while undertaking drilling services.
• Borehole development and casing for mineral exploration.
• Knowledge of standard operating procedures related to drilling methods and operations.
• Recording data or information during drilling such as drilled core meters, gas detected etc.
• Handling and processing of the samples as prescribed by the requests of the client.
• Check and maintain good quality of core regularly to adhere to the specifications and quality standards set by the CGS.
• Daily checks and minor maintenance of equipment are required and recorded as per the CGS checklists and reports, and to specifications of the client.
• Loading and offloading of equipment at the office and drill site using the safe work procedures laid down by CGS.
• Setting up and dismantling of camps and drill sites. The drill sites must be safe and not destructive to the environment. The drill sites must be rehabilitated and left as close to the original state as possible, or to the acceptance of the client.
• Assist in driving the vehicle necessary to move the drill rig and equipment. The driller/technical officer will be required to assist with the driving of the trucks and other vehicles to mobilise the equipment from and to drill sites.
• Execute all administrative aspects related to drilling, for day-to-day record keeping of all activities at the drill site, such as daily drill record, vehicle log and checklists, etc.
• Execute ad-hoc tasks deemed necessary by the Supervisor or Manager, such as transport of equipment, etc.

Learning and Development

• Supervises and provides guidance to assistant technical officers during drilling operations.
• Provides guidance in drilling methodologies, data collection and ensure quality control related to drilling and mineral exploration.
• Monitors and evaluates drilling operations, while mentoring assistant technical officers.

Quality Assurance

• Development and implementation of quality documentation, and work within the requirements of the prescribed standards (ISO 9001 quality documentation).
• Ensuring health and safety measures on and off drilling sites.
• Develops and implements drilling operating manuals work procedures for ISO certification.
• Mentors and supervises assistant technical officers to ensure quality core recovery.
• Present training courses or workshops to junior staff.

BEHAVIOURAL ATTRIBUTES

• Ability to work in remote areas.
• Presentation and facilitation skills.
• Communication skills (Oral and Written).
• Negotiation skills.
• Customer orientation.
• Teamwork and collaboration.
• Must be physically fit e.g., ability to handle heavy equipment and machinery.
• Adherence to operation procedures as advised by the CGS and the client.
• Flexibility towards changes in priorities as determined by the supervisor/ project manager.
• Must have good self-discipline.

Knowledge and Experience

• A minimum of seven (07) years of reverse circulation and percussion drilling experience.
• Knowledge and experience in drilling for geotechnical assessment, mainly in dolomitic terrain using reverse circulation or percussion drilling.
• Knowledge and experience in drilling for groundwater investigation and assessment using percussion and reverse circulation.
• Knowledge and experience in drilling reverse circulation boreholes for mineral exploration.
• Knowledge and experience in preparation of the equipment needed for each type of drilling methods required.
• Knowledge and experience of ensuring health and safety measures on and off drilling site.
• Knowledge and experience of standard operating procedures related to drilling methods and operations.
• Experience of recording data or information during drilling such as drilled sample meters, water strikes, cavities, etc.
• Knowledge and experience with stick or mig welding, and gas cutting and brazing.
• Proven experience of operating a truck mounted crane. Operator ticket or valid certificate to be supplied.
• Knowledge and experience of minor mechanical repairs such as replacement of air and fuel filters, etc.

EDUCATIONAL QUALIFICATIONS

• A minimum of Grade 10 qualification.
• Valid driver’s license Code 10 (C1).
• Valid code 14 driver’s license (EC) with PDP and experience of driving four axle, 8 x 4 heavy duty trucks will be an added advantage.
• Valid training certificates of drilling methods for reverse circulation and percussion will be an advantage.

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KEY RESPONSIBILITIES

BU Administration and Office Support

• Rendering of effective administration and office support services in the Business Unit.
• Act as the first point of contact for internal and external clients and contacts via telephone (call handling) and electronic e-mail.
• Maintain an effective filing system for ease of tracking and retrieval of documents.
• Develop a database of contacts and updates regularly to ensure current information.
• In consultation with the Manager, draft correspondence on behalf of the Unit.
• Prepare and type correspondence, minutes, reports, and other documents as required.
• Provide secretarial support for committees and forums chaired by the BU Manager.

Meeting Coordination

• Manage the diary of the Manager: Asset Management, set up meetings, and manage all correspondence relating to diary management and scheduling of meetings accordingly.
• Proactively monitor and appropriately manage responses to all meeting invitations.
• Schedule meetings and secure appropriate venue for the BU.
• Prepare agendas with inputs from meeting participants.

Travel Administration

• Act as a travel coordinator and liaise with the contracted travel agency.
• Make travel arrangements for the staff and the manager i.e. transport, accommodation & flights.
• File all signed travel requisitions with invoices from the travel agency.

Correspondence, records, and documentation management

• Maintain an effective filing system for ease of tracking and retrieval of documents.
• Develop a database of contacts and updates regularly to ensure current information.
• Handle all incoming & outgoing correspondence.
• Establish and maintain an efficient and effective correspondence and document management system.

Procurement Management Administration

• Preparation and submission of requisitions for purchase orders and invoices.
• Sourcing of quotations via RFQ processes.
• Raise purchase orders for required services and request authorization from the Manager prior to forwarding them to Supply Chain Management (SCM).
• Keep track of orders issued and the receipt of purchased goods, invoicing, and payments.

Finance Management Administration

• Process S & T claims for the BU.
• Tracking and monitoring of budget expenditure and report to BU Manager.
• Application of standard procedures for all financial transactions to ensure compliance with policy and the PFMA (Public Finance Management Act).

BEHAVIOURAL ATTRIBUTES AND SKILLS

• Ability to operate within a dynamic and diverse team environment and capable of building interpersonal relations with clear communication.
• Ability to operate with confidentiality and sensitive information.
• Possess strong organisational and prioritising abilities.
• Able to resolve challenges and contribute toward the effective functionality of the Asset and Management Business Unit of the Council for Geoscience.
• Able to contribute toward the planning and organising of programmes in the Assets management unit of the Council for Geoscience and assist in project coordination.
• Able to operate with clear communication, conflict management, and the capability of building professional relationships.
• Affinity toward training and development.
• Professional writing and communication skills.
• Computer literacy and the ability to work within an integrated environment.
• Ability to work within organisational policies and procedures.
• Have an affinity toward creative, innovative thinking with a significant dedication toward quality management and control.
• Affinity toward maintaining the highest level of safety and health management.

EDUCATIONAL QUALIFICATION

• Grade 12.
• National Diploma (NQF 6) in Office Administration or equivalent qualification.
• 3 -5 years’ working experience in Office Administration and/or Secretarial duties.
• Must be computer literate in MS Office.

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KEY RESPONSIBILITIES:

• Receive all visitors at reception, contact relevant individuals to be visited and direct visitor to them.
• Provide information to clients and possible clients and/or refer them to relevant contacts, either in the organization or elsewhere.
• Operate the PABX (switchboard and operator consol).
• Receive internal and external calls, connect, hold, transfer and disconnect telephone calls,
• Check availability and confirm all bookings and distribute memos to the correct people in advance.
• Assist employees and visitors who are utilizing the conference facilities.
• Provide assistance with fire alarm and emergency evacuation procedures.
• Ensure that reception area is clean. Report any faults concerning cleaning and maintenance to the Facilities Business Unit and make necessary follow ups.
• Provide assistance with administration duties when requested by the supervisor  and or other employees.
• Assist with submission of Tenders, Database forms and record keeping for procurement submissions.

Knowledge and Experience

• 1 year working experience as a receptionist
• Customer care
• Basic administration skill
• Telephone etiquette
• Computer literate

BEHAVIOURAL ATTRIBUTES:

• Neat/ appropriate presentable
• Welcoming
• Honesty
• Accuracy
• Punctual
• Organized
• Ethical
• Friendly Good clear mind
• Trustworthy
• Initiative
• Self-starter
• Assertiveness
• Self-motivated
• Team player
• Organized and deadline driven
• Customer-service orientated
• Professional communication skills
• Friendly

EDUCATIONAL QUALIFICATIONS:

• Grade 12,
• A certificate in Customer care or Reception work will be an added advantage

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KEY RESPONSIBILITIES:

• Assists with food preparation as prescribed by the daily menu.
• Cleaning and housekeeping of the canteen and food preparation area, including machinery and equipment’s.
• Ensure daily compliance with health and safety policies and regulations in performance of duties.
• Delivery of internal catering around the organisation by means of a trolley, tray and/or delivery vehicle, setting out deliveries as requested by the client.
• Ensure collection of equipment after the event.
• Assistant to portion and present food; prepare the counter/trolley/take away area etc. for food service; to serve and clear the counter and liaise with customers and associated items.
• Ensure dishwashing or handwashing crockery, cutlery and associated tableware.
• Make use of use linen on tables, sideboards, trolleys, trays and salvers; to handle soiled and incoming linen; to store linen.
• Maintain a first-class level of customer service ensuring that all customers are treated efficiently and in an appropriate manner.
• Attend training courses as identified and agreed for appropriate development.

Knowledge and Experience

• 1 year experience in food services and/or catering environment
• Knowledge of food service processes
• Understanding of proper use of major kitchen equipment
• Commitment to quality service and food knowledge
• Knowledge of hygiene and safety standards
• Understanding and knowledge of food safety law
• Computer skills including Ms Office suite particularly Word & Excel.

BEHAVIOURAL ATTRIBUTES:

• Excellent customer care
• Verbal and written communication skills
• Ability to work well under pressure.

EDUCATIONAL QUALIFICATIONS:

• Grade 12
• Basic Food Hygiene preparation certificate will be an added advantage

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KEY RESPONSIBILITIES

• Emptying waste bins or similar receptacles, transporting waste material to designated collection points.
• Clean all the offices; venues; general kitchens; corridors, elevators, public areas, and restrooms as per the daily/ weekly schedule.
• Prepare facilities for meetings and training.
• Cleaning walls, windows, and doors as well as emptying and cleaning waste bins.
• Using electrically powered scrubbing and polishing machines to burnish, scrub, polish, and spray clean floors (after receiving proper instruction and training).
• Using electrically powered pick-up machines.
• Dust, damp wipe, wash or polish furniture, ledges, windowsills, external surfaces of cupboards, shelves, and fitments.
• Replenish consumable items (soap, toilet rolls, paper towels) used at various points of cleaning service.
• Clean toilets, urinals, hand basins, sinks, baths, showers, and drinking fountains.
• Use of chemical agents as directed by the Supervisor in the discharge of cleaning operations or maintenance procedures, after receiving proper instructions and training.
• Adhere to the cleaning checklist and ensure that it is completed and signed daily.
• Cleaning of machines and equipment after use.
• Report all faults or broken cleaning machines and equipment to the Supervisor for repairs.
• Adhere to emergencies and relieve schedule when required and requested by the Supervisor.
• Ensure that the issue forms are correctly filled in when collecting products and equipment.
• Ensure that the appropriate personal protective equipment (PPE) is worn according to the task performed.
• Adhere to the Occupational Health & Safety Act and related regulations when utilizing tools equipment and machinery.
• Cleaning using the prescribed methods and frequencies in line with the requirements of the cleaning specification.

Knowledge and Experience

• At least 06 months working experience.
• Ability to read and write will be an added advantage.
• Knowledge of cleaning materials, methods, and procedures.

BEHAVIOURAL ATTRIBUTES

• Ability to work in a team.
• Ability to communicate.
• Ability to operate cleaning machinery and equipment.
• Cleaning and Housekeeping Skills.
• Basic literacy (ability to read and write).
• Basic numeracy (ability to count).
• Reliable and hardworking.

EDUCATIONAL QUALIFICATIONS

• ABET Certification/ Grade 10, and/or Certificate in Cleaning and Housekeeping.