Open Positions at JTC Group

PURPOSE OF JOB

• To contribute to the team by taking ownership and control for service delivery to Guernsey funds (some of which are listed) and Corporate structures while working under the under the supervision of management. Involvement across for all aspects of Company Secretarial from governance through to attendance at board meetings, preparing and filing related documentation, producing / reviewing governance sections for financial statements, regulatory compliance, statutory returns and regular corporate governance reporting to Boards. To contribute to the raising of JTC’s Corporate Governance profile and the sharing of knowledge and learning with the wider JTC CoSec community.

MAIN RESPONSIBILITIES AND DUTIES

• Responsible for high quality Secretarial service delivery to our Guernsey clients in accordance with the constitution documents, service level agreements, fund documentation and applicable statutory and regulatory requirements.
• Be the primary point of contact for a portfolio of clients, while working under the supervision of management.
• Understand the relevant legislation and ensuring that all activities undertaken meet legislative requirements.
• Drafting board papers, ensure board packs are assembled and distributed to client boards.
• Attend and minute board meetings, travelling to client locations as required.
• Draft other company materials including D&O Insurance proposal forms, announcements and statutory filings, as appropriate.
• Use of the GFSC, Guernsey Registry and Stock exchange portals.
• Draft governance sections of annual and semi-annual reports (as applicable) in conjunction with fund accountants and advisors.
• Keep clients’ records up to date and ensure all statutory registers are maintained.
• Receive, monitor and keep up to date with constitutional, regulatory and listing requirements as applicable to individual clients.
• Awareness and contribution toward other aspects of our service offering, including developing client relationships, keeping up to date with best practice and helping disseminate the same to the wider team, undertaking some office administration including billing and project work, and supporting business development, as appropriate.
• Deal with correspondence, the collating of relevant information and writing of reports, ensuring decisions made or action points agreed are communicated to the relevant parties and completed within timescales set and agreed.
• Provide contribution to meeting discussions, as and when required.
• Contribute to personal growth through monitoring changes in legislation and the regulatory environment.
• Liaising with external regulators and advisers, such as lawyers and auditors and any other third parties as required.
• To continuously improve personal skills through self-development and maintain personal development records.
• Provide any other duties as defined or deemed necessary by our clients or by management.
• Remain aware of the obligations for the reporting of unusual transactions.
• Adhere to Risk & Compliance procedures in relation to regulatory requirements and AML legislation.
• Adhere to CPD requirements in accordance with qualification level and in-house procedures.
• Adhere to JTC core values and expected behaviours.

ESSENTIAL REQUIREMENTS

• Knowledge of the relevant laws of the regimes as applicable to the jurisdiction of the clients.
• Knowledge of the relevant jurisdictions’ rules and regulations.
• Understanding of the various Stock Exchanges’ listing rules.
• Understanding of the importance of controls and the fiduciary responsibility of directors.
• Competence in written and verbal communication with high level of accuracy.

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PURPOSE OF JOB

• To collate, calculate, process, investigate and check fund information in order to produce the Net Asset Values for the specific Funds which JTC administers within defined deadlines and regulatory requirements.

MAIN DUTIES AND RESPONSIBILITIES

• Prepare, monitor and capture cash movements (cash management), investment trades and update transactions on the accounting system to ensure an accurate and timely delivery of the NAV.
• Prepare and perform weekly/daily cash and stock reconciliations including proper investigation of all outstanding issues to ensure a timely resolution of any reconciling differences and no NAV errors occur.
• Monitor daily/monthly asset pricing and pricing sources for corporate actions to ensure securities are updated and valued correctly on the accounting system and no asset pricing errors occur in the valuation.
• Perform and check weekly/daily expense and accrual calculations to ensure that they are reflected correctly in the Net Asset value calculation.
• Prepare and produce an accurate NAV to ensure Reviewers discover no errors on work reviewed resulting in the timely delivery of the NAV’s.
• Proactively investigate queries with dealers; brokers; custodians; auditors and clients to ensure a timely resolution of all queries. Where applicable to communicate and escalate potential issues in a prompt and effective manner.
• Understand and implement company policies and procedures; client service level agreements and internal controls to ensure compliance thereof and no Custodian or external audit findings occur as a result of them not being applied.
• Monitor and perform weekly/monthly compliance checks to ensure all scheme particulars are adhered to and no concern is raised in Compliance’s reviews and reports.
• Prepare and send out all valuation e-mails to a pre-defined distribution list to ensure all parties have been timely informed of the NAV.
• Prepare and complete all quarterly statutory returns to ensure specific funds regulatory requirements are fulfilled.
• Accurately update and maintain the relevant sections in the delivery matrix to ensure all parties are aware of what has been completed and Oversight can promptly review the NAV where required.
• Monitor client mailboxes on a daily basis be resolving queries where possible or escalating where required.
• Assist supervisors during audits by providing supporting documents, reconciliations and reports to auditors where required.
• Maintain investor registers and ensure only authorized changes are made and that these are done in a timely manner.
• Subject to client approvals, respond to any investor queries that may arise.
• Prepare drawdown and distribution notices where requested from the General Partner.
• Prepare capital account statements.

ESSENTIAL REQUIREMENTS

• Excellent numeracy skills.
• High level of accuracy and excellent attention to detail.
• Works well under pressure.
• Strong problem-solving abilities.
• A relevant tertiary qualification including Accounting; Finance; Investments.
• Completed 3-year SAICA/SAIPA articles.
• Relevant experience in a similar role in financial services.