Open Positions at PepsiCo

What we’re looking for

• We are looking for a Financial Controller to join our dynamic team for a 7 Months Fixed Term Contract.
• The role is physically located at the Durban Dube Tradeport and will be reporting to the Senior Financial Manager.
• Assist General Manager/Senior Financial Manager with ad hoc business support requests.
• Assist with month end duties, as required.
• Prepare financial balance sheet reconciliations.
• Complete and analyse internal monthly reports.
• Review expense accounts versus budgets, analyse and provide commentary.
• Assist with the completion and submission of monthly, quarterly, and annual control group submissions.
• Complete group taxation monthly, quarterly, and annual submissions.
• Manage third party and secondary location stock takes, end to end.
• Perform monthly accounts payable review and drive resolution of any queries thereon.
• Review and approve creditors reconciliations for payment.
• Review and close out on company vendor applications.
• Maintain customer rebate agreements on system, ensuring that accruals raised, and claims passed are in accordance with signed trading term agreements.
• Enforce controls and processes, as well as identify risks and process improvement opportunities.
• Assist with year-end financial audit completion.
• Support in the completion of group integration projects.
• Assist with relevant implementation tasks and transition to SAP S4 HANA, for the proper functioning of the service.
• Flexibility of working hours to meet Business needs

Qualifications

• CA (SA) with 1-2 years post articles experience (FMCG experience is preferable)
• Be eager to learn and willing to go the extra mile.
• Be a team player.
• Have strong analytical skills.
• Demonstrate attention to detail and accuracy.
• Have effective communication skills.
• Be able to work under pressure and manage time effectively.
• Display strong computer skills, with advanced excel skills.
• Experience with SAP would be advantageous.
• Have own transport.

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Responsibilities

What are we looking for?

• Control equipment incl crates, pallets, scales, & forklifts
• Stock control and store management
• Communication with suppliers and ordering of parts
• Job tracking against plan
• Ensuring quality acquisition and capturing of PM related data – accurate collection of data pertaining to key equipment
• Generating work orders timeously for the batch processing, collecting and entering the feedback information
• Validating of data and indicate discrepancies, timeous collection of work order on completion and regularly review that data is accurate
• Ensuring work orders accurately match the plan and schedule. Collect and enter the feedback information
• Tracking of backlog and closing them off
• Requisitions for purchasing
• Draw and work on Reports.

Qualifications

What will qualify you for this role?

Qualifications:

• Grade 12
• Mathematics and Physical Science and/or Technical N3 qualification – please attach certificate will be an added advantage

Experience:

• Production processes
• Purchase orders
• Stock taking
• Communication with Suppliers
• Previous office administration experience will be an added advantage
• Advanced Computer literacy in MS office essential
• Working knowledge of SAP advantageous
• Plant maintenance admin related duties advantageous

 

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Responsibilities

What are we looking for?

KEY CONTROLS:

A&M Budget Approval & Control

• Ensure that A&M Budget data is loaded accurately on SAP in line with the authorized budget amount.
• Accurate creation of WBS's as per naming convention supplied by Marketing Team.
• Accurately load each WBS budget amount and reconcile that loading was done correctly.
• Ensure that FREEZE / UNFREEZE budget amounts are correct.
• Restate budgets on SAP when/if FREEZE is released.
• Update budgets when WBS movements are actioned.

A&M Budget Tracking

• Maintain Excel reports used by Marketing to track spend, available funds, committed funds.
• Assist Marketing with spend vs. plan through daily updating excel reports as PO's are created and invoices paid.
• Action movements between WBS elements, verifying that it is authorized.
• Reconcile own Excel spend reports with SAP on a monthly basis and query differences with Control.

A&M Spend Tracking

• Ensure that A&M spend is broken down timely & accurately based on Black Swan classification.
• Manage financial year-end: 1) All invoices received, 2) GRIR account clean, 3) Accruals correct,4) Fall-in / Fall-out correct.

A&M Purchase Orders

• Issue PO's that contain accurate pricing information, are authorized (pre / post), and accurately recorded.
• O Creation & allocation to correct GL and correct reflection of spend. ​
• Ensure that all required supporting documents and approvals are scanned onto SAP with CE and PO.

ADMINISTRATION:

Vendors

• Liaise with new suppliers and ensure that all documentation required are obtained.
• Create new vendors as required by Business ensuring that all Control requirements are adhered to.
• Extend current vendors as requested ensuring that all Control requirements are adhered to.
• Inform Marketing once vendor is active.

Free Stock

• Issue free stock as per request from Business.
• Liaise with recipients to acquire required documentation.
• Ensure that all Control required procedures are followed.
• Liaise with DCs to ensure stock availability and ability to deliver.
• Follow-through to ensure that free stock was issued and delivered.
• Ensure that stock costs are allocated to Marketing budget in a timeous and accurate manner.

Vendor Payment

• Manage early payment request (outside of terms) from Vendors by ensuring request is submitted using correct documentation, push request through the hierarchy of approvals required.
• Manage advance payments / partial payments ensuring that correct procedures is followed and that activities are not delayed.
• Liaise with Creditors regarding any supplier / Marketing queries.
• Ensure that Invoices are scanned onto SAP.
• Invoice verification – ensure invoice date is after p/o creation and amount is correct.

Document Retention

• Be informed on all document retention requirements.
• Retain physical and / or digital documents as per legal requirement.
• Capable to access all documents if need to answer queries, must provide evidence to Auditors or any other Business request.

Warehouse Management

• Supply Marketing with a monthly report on warehouse space utilization.
• Minimize cost by flagging non-moving / slow-moving items to Marketing.

Travel Claims

• Create and submit PO's for travel ensuring that correct procedure is followed.
• Assist Marketing with queries and follow-ups for slow payment.

Monthly Reporting

• Monthly recon of outstanding invoices (ME2N report)
• Monthly distribution of run-rate report.
• Ensure that all monthly KC documentation are completed and filed.

Brand Management

• Ad hoc Project Management (e.g. Sharp Shooters, Mandela Day, SASKO Activity Books , Biscuit launch, Stokvels)
• Image Library maintenance (SILO)
• Ad hoc assistance in preparation of Marketing Presentations

Training & Mentoring

• Train new Marketing Team employees on all the procedures and policies that governs their way-of-work in terms of Marketing Procurement / Administration
• Provide oversight, support, and guidance to new employees until they are comfortable with the requirements and processes.

General

• Manage Marketing diaries in coordinating internal- and external meetings when requested.
• Provide assistance in filtering and forwarding communications to proper individuals and departments. ​
• Support Marketing Directors and full Brand Team in all administrative related requests​
• Manage and / or channel all internal Shopper Marketing requests.

Qualifications

What will qualify you for this role?

• 2+ years’ experience in a similar role and environment
• Matric plus 3-year tertiary qualification
• SAP, Excel, and Microsoft Outlook
• Be able to communicate effectively with internal as well as external stakeholders. 
• Knowledge of Key Controls and internal compliance regulations

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Responsibilities

What are we looking for?

• Responsible for providing accounts payable services to vendors and internal stakeholders.
• Investigates, tracks and reports all invoices and processes them for payment.
• Check account balances and reconciles to vendor statements.
• Follow-ups on invoice/payment discrepancies and control vendor master data. Ensures timely and accurate payment of invoices.
• Report on overdue accounts status.
• Report on invalid liabilities impacting the P&L (GRIR).
• Sends follow-up inquiries on short paid invoices to vendors.

Qualifications

What will qualify you for this role?

• Matric
• National Diploma/Degree in a Finance related field
• MS Office
• Sap experience preferred
• 2-3 Years experience in Accounts Payable