Openings at Publicis Groupe

Overview

• The Project and Delivery Manager will manage internal projects, as well as provide support to client managers on client work. This role is instrumental in ensuring continuous organization and communication at the project level, coordinating with various internal and client departments to drive project milestones and manage output of deliverables efficiently.

Responsibilities

Project Management of Inter-Agency Tasks:

• Be the main point of contact for interagency projects, filtering requests, and working with the operations controller to set up costs, and with the resource manager to assign work. Facilitate the smooth running of interagency requests, keeping the production and partner agency stakeholders updated.
• Review briefs to make sure that the information is correct and complete.
• Ensure organized project files and documentation, ensuring easy access and retrieval for all team members.

Project Management of External Client Projects and New Business Requests

• Liaise directly with clients on project requests, working within the client systems and processes.
• Assist client manager with keeping reporting, timings and costs up to date, tracking reverts and scope creep.
• During busy periods, assist with project management tasks across business units, ensuring that all projects have cost estimates, project plans, and resource plans.

Internal Communication Coordination:

• Work with Resource Manager to facilitate communication between Studio departments, ensuring that all internal teams are coordinated and informed on a project basis.
• Collaborate closely with department leads to align on project objectives and execution strategies.

Timings Management:

• Oversee the management of project timings, ensuring that project plans are maintained and all stakeholders are kept informed.
• Coordinate with clients and all stakeholders to align on timing expectations and address any scheduling conflicts.
• Adjust project timelines as necessary, communicating changes effectively to all parties involved.

Costs Management:

• Closely track spend against costs, as informed by the weekly reports from the operations controller, and feedback on timing and costs implications to project stakeholders.

Delivery Management:

• Ensure correct, on time and on budget delivery of assets.

Qualifications

• Qualification in Business Administration, Project Management, or a related field.
• 3-5 years’ experience in project management, administrative support, and scheduling within a fast-paced environment. Production and agency experience advantageous.
• Strong organizational skills with an attention to detail and ability to manage multiple tasks simultaneously.
• Excellent communication skills to facilitate smooth collaboration and coordination across teams.
• Proficiency with project management and scheduling tools, such as Chase, MS Projects, Smartsheets or similar.
• Ability to work with and interface with senior operations and client service leads, as well as comfort to interact with clients when necessary.
• Accountable, responsible, approachable, willing to learn, and to think on your feet.

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Overview

• This role is dedicated to educating and empowering young girls by delivering engaging product presentations and demonstrations in schools. The Brand Representative will foster awareness of feminism, and the challenges faced during life cycle changes. Successful candidates will achieve defined daily, weekly, and monthly targets while effectively managing their territory and workload.

Responsibilities

• Cultivate and maintain strong relationships with internal and external stakeholders.
• Deliver exceptional product demonstrations and presentations to target audiences.
• Achieve presentation targets through effective product sampling and promotion.
• Representing the brand with integrity and professionalism.
• Ensure thorough product knowledge among target audiences.
• Ensure you have all necessary materials and stock prepared in advance for your presentation.
• Arrange for frequent collection of stock from the relevant warehouse to ensure consistent availability

Qualifications

• Grade 12
• Exceptional relationship-building and time management abilities with a proven track record of meeting deadlines and targets.
• Self-motivated and disciplined individual with a strong work ethic.
• Full-time availability from Monday to Sunday depending on the schedule
• Hours of work: early morning from 07:00 to 15:00 daily during school presentations and 09:00 to 17:00 during retail execution.
• Possesses the ability to work effectively in both formal and informal settings.
• Demonstrated ability to think critically, problem-solve, and adapt to challenging situations while maintaining professionalism and objectivity.
• Proficiency in Microsoft Office.
• Excellent Presentation Skills.

Additional information

Key Performance Areas: 

Relationship Management:

• Build and maintain strong professional relationships with internal and external stakeholders.
• Effectively engage diverse audiences in product discussions, tailoring communication to specific target groups.
• Develop trust and rapport with learners and school representatives through approachable demeanour.
• Foster a strong and collaborative working relationship with your field administrator.

Operational Excellence:

• Consistently achieve and exceed daily, weekly and monthly targets.
• Meet all assigned targets and complete reporting requirements in a timely manner, particularly where KPIs are used to measure performance
• Provide timely responses to queries and requests.
• Proactively identify opportunities to enhance performance and exceed client expectations.
• Demonstrate accountability for achieving KPIs and driving overall team success.
• Create exceptional product experiences through in-depth product knowledge, active listening, and needs assessment.
• Convey enthusiasm and passion for the product during presentations and demonstrations.
• Optimise time management and adhere to appointment schedules to meet stakeholder expectations.
• Safeguard and maintain sampling stock in excellent condition.
• Safeguard and properly maintain all equipment provided for presentations and promptly report any damage or theft to the field administrators or management.
• Required to collect presentation stock (e.g., samples) from the relevant warehouse and store a portion securely in your personal capacity, ensuring it is kept safe and in good condition.
• Assist with the coordination and execution of retail promotions during school holidays and other peak periods, as required.

Reporting and Compliance:

• Maintain accurate records of sample distribution and reconcile against attendance.
• Assume responsibility for the care and maintenance of assigned company assets.
• Adhere to all internal and external policies, procedures, and regulations.
• Keeping a manual log book of all travel and submitting monthly/weekly logs as required by your manager.
• Provide timely updates to management regarding performance, challenges, and opportunities.
• Utilise the Retail Cloud system to record accurate and detailed information for every school session planned each day
• Ensure all data is entered promptly and correctly on Retail Cloud

Personal Development:

• Monitor and ensure timely completion of mandatory training and development courses through the company’s internal learning systems.
• Demonstrate a strong commitment to continuous learning and improvement through utilisation of available resources.

Prevous Work Experience

• Minimum of one year of sales or training experience.
• 2 years field background and experience
• Proven ability to thrive in fast-paced, high-pressure environments.
• Demonstrated success in working independently with minimal supervision.
• Exceptional presentation skills with a proven track record of impactful delivery.
• Adherence to high professional and ethical standards.
• Proficiency in utilising business reporting tools.
• Required Transportation and Technology
• Valid Driver’s License
• Possess a reliable personal vehicle not older than 10years with a valid roadworthy certificate.
• Maintain valid business insurance for your vehicle, including coverage for any courtesy vehicles used
• Own a reliable smartphone with sufficient storage capacity for application downloads and image storage.