Recruitment Openings at University of Fort Hare

Minimum Requirements

• Bachelor’s degree in Finance/Accounting / Internal Audit or BTech in Internal Audit

Minimum Experience:

• At least 5 years working experience in performing operational and financial audits, 1 year must be at a supervisory level.

Added advantage:

• Professional Internal Audit Technician (PIA).
• Experience in data analysis and use of data analysis software.
• Preferably worked in big 4 Audit firms / Institution of higher learning.

Duties:

Strategic responsibilities

• Assist in the implementation of the Quality Assurance Improvement Program.
• Review audit files for the readiness of the quality assurance review.
• Assist with the development of a three-year and annual risk-based plan.
• Making the first review notes on the Internal Audit Strategic Documents (i.e. Internal Audit Charter, Audit Committee Charter, Internal Audit Methodology, Policies and Procedures) for submission to the Internal Audit Manager and the Chief Internal Auditor.
• Assist with the development of the departmental budgets.
• Assist in developing training programs for the Internal Audit Department.
• Assisting in compiling progress reports to Audit Committee on the performance of the Internal Audit Department against the approved plans.
• Assist in responding to requests received from the Institution’s Management on special audits that are not included in the in approved Internal Audit Plan (i.e. Consulting engagements, assurance engagements, preliminary investigations, agreed upon procedures etc.)
• Assist in the drafting of the specifications for services to be outsourced or co-sourced with outside service providers.
• Attending the meetings with the Internal Audit Manager and the Chief Internal Auditor with appointed service providers to discuss to terms and the scope of their appointment.

Operational responsibilities

• Allocate specific audit engagements to subordinates and discuss with them the engagement objectives, scope, timing, and responsibilities.
• Review the planning documents completed by the Internal Auditors
• Participate in opening (kick-off) meetings with client.
• Ensure that the projects in the Internal Audit Plan are carried out in line with the approved methodology.
• Review the field work performed by the Internal Auditors in the different projects.
• Ensure that a complete audit file exists for each audit conducted and is adequately cross-referenced, including appropriate evidence.
• Conduct the first review of the draft report compiled by the Internal Auditors.
• Take part in discussions of findings and recommendations with the Internal Audit Manager and clients at the end of fieldwork, providing clear explanations for identified issues.
• Maintain technical competency concerning internal audit issues.
• Assist in the overall management of individual projects and completion of audit plan.
• Compile progress reports for submission to the Internal Audit Manager and the Chief Internal Auditor.
• Participate in discussions of the progress on all the projects that are ongoing at a particular time.
• Make follow up on behalf of the Internal Auditors with the clients on information that is not being submitted by the clients upon request.
• Oversee the audits/projects that are performed by the appointed external service providers.
• Upload the audit file submitted by the service providers on teammate.
• Ensuring that all the coaching notes that were issued during the reviews have been adequately addressed.
• Ensure that all the internal controls/risk management deficiencies that were noted during the planning and execution stages of the audit are outlined in the internal audit report.
• Perform assigned internal audit assignments.
• Performance appraisal of the Internal Auditor staff
• Conduct performance appraisal of the Internal Auditors for the various projects.
• Daily supervision and development of subordinates through performance coaching and one-on-one meetings.
• Review and sign-off of the performance agreements for internal auditors.

Other responsibilities

• Office administrative duties as assigned by the Internal Audit Manager and/or the Chief Internal Auditor.
• Assist with the coordination of information requested by the Service Providers from the different Departments within the Institution.
• Drafting motivations for any requests that the Chief Internal Auditor is about to submit to Management for operational requests.

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MINIMUM REQUIREMENTS:

• Bachelor’s degree in Finance/Accounting or National Diploma or Degree in Internal Audit.

MINIMUM EXPERIENCE:

• At least 2 years working experience in performing operational and financial audits.

Added advantage:

• Internal Audit Technician (IAT)
• Experience in data analysis
• Worked in one of the 4 big audit firms.

DUTIES:

Strategic responsibilities

• Provide inputs for the development of risk based Annual Internal Audit Plan.
• Provide inputs for the development of the annual departmental budget.

Operational responsibilities (Planning)

• Attend team briefing meeting.
• Conduct research to obtain knowledge of the client, culture and main processes being reviewed.
• Draft and issue the notification letter.
• Participate in kick - off meeting with the client.
• Complete the preliminary survey.
• Develop business process flow for the area to be audited.
• Identify and document inherent risks and controls within the business process.
• Draft the engagement letter.
• Conduct a walkthrough to confirm the business process.
• Develop audit procedures based on the risk and controls identified.
• Propose practical and value adding recommendations to address control weaknesses and/or process inefficiencies.
• Prepare a project plan for the project to be conducted.
• Operational responsibilities (execution)
• Design working papers.
• Perform audit tests and prepare working papers in accordance with professional IIA standards and UFH IA methodology.
• Identify both positive and negative findings.
• Participate in closing meetings with client at the end of fieldwork, providing clear explanations for identified issues.
• Hold on-going update meetings with the clients during the execution of the audit.
• Drafting a communication of queries document to be sent to the client for confirmation of the findings identified.
• Address/clear all coaching notes

Operational responsibilities (reporting)

• Draft an Internal Audit Report based on the findings raised in the execution stage for submission to the Internal Audit Supervisor.
• Facilitate a meeting with the Management of the Client to discuss the findings and confirm the management comments/action plans obtained from the lower management within the client’s department.
• Complete final report.

Compile and Wrap up Audit Files

• Ensure that all stages in the file are signed off and all the workings are aligned to the final report.
• Complete a client feedback form to the client and make necessary follow-ups.
• Complete a performance review for the projects.
• Discuss the performance review with the Internal Audit Supervisor for approval.

Other responsibilities

• Review work performed by the Interns when there are Interns in the Department.
• Attend progress reporting meetings as and when requested.
• Perform other administrative work as assigned by seniors.