Recruitment Vacancies at Bidvest International Logistics

Qualifications & Experience

• Grade 12 or equivalent
• 1-2 years Transport industry experience
• 1+ years administration experience
• Experience in capturing waybills and POD’s
• Experience in -MS Office, Windows, Fuel Manager, TNA, Bidtrack, ESS, Dovetail

Key Responsibilities

Operational Activities

• Capturing of TMS.
• Capture details from load confirmation on relevant waybills.
• Ensure that all relevant documents related to each shipment that is required by the client is attached to invoice.
• Assist Finance staff in resolving queries that may exist with invoices raised and resolve where possible.
• File all completed shipment documents.
• Assist with collating information and data for reporting purposes.
• Ensure that the casual labour time sheets are accurately captured and submitted to Ops Admin Controller.
• Ensure that all waybills are captured on TMS and the delivery status is updated.
• Build and maintain professional but cordial relationships with all clients and suppliers.
• Ensure that performance against standards is achieved by efficiently/effectively carrying out duties and tasks of the job.
• Contribute to the Health and Safety programme by performing all relevant task associated.
• Ensure that action requests are raised and preventative measures followed.
• To efficiently and effectively fulfil the requirements necessary for the administration of various BIL Transport Depts according to the companies policies and procedures.
• Responsible for the capturing of waybills accurately onto TMS
• Assist with general admin duties as requested by superior.
• Ensure that TMS waybills are captured daily
• Ensure that all POD's are returned and updated on TMS and scanned to Edocs.

Skills & Competencies

• Should have a basic understanding of documentation control, filling systems, general admin
• Understand the requirements of Health and Safety legislation.
• Able to communicate effectively at all levels (staff, management, supplier and client).
• Able to participate in the accomplishment of team goals.
• Achievement of individuals goals for self-development.
• Computer literate
• Problem Solving skills

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Qualifications & Experience

• Matric.
• Relevant Finance or Supply chain Qualification would be beneficial.
• Working Experience on Warehouse Management Systems such as SAP and CW1.

Key Responsibilities

RECEIPTING

• Ensure that all documentation is received prior to cargo be received into the warehouse such as MSDS, COA, packing lists and pre-advise.
• All receipts are to be entered into the daily workload and the Operations team is to notified.
• Pre-advise receipts on CW1, print the pallet ID's and hand over to the receiving supervisor.
• Ensure that upon unpacking of cargo the inward tally sheets are to be captured by operations and reconciled with packing list to verify cargo received is correct against packing list.
• Complete the capturing on CW1 and finalize the receipt.
• Forward the GRN to the client, add the receipt on the invoice schedule and file the GRN with current months filing.

DISPATCHING

• Ensure all documents are received prior to cargo being dispatched.
• Audit documents prior to dispatching of cargo.
• Ensure that when notified of a dispatch it is entered into the daily workload.
• Capture all information according to the clients delivery note onto CW1.
• Submit the picking slip to the Ops supervisor for picking and communicate the dispatch date.
• Once picking slip is complete, ensure all cargo is picked correctly and signed by the picker and supervisor.
• Compile documents for dispatch, check physical stock against the delivery note and place documents in the outbound tray.

FINANCE / BILLING

• Ensure that Billing is updated daily.
• Ensure all Invoice schedules are complete as per cut off dates and ties up to the system movement reports.

INVENTORY MANAGEMENT

• Prepare and conduct daily/weekly/monthly stock counts for all your clients and forward to the inventory controller.
• Reconcile the physical figures counted against the system figures.
• Ensure that by the end off every month, stock count is conducted for all your clients.

MAINTENANCE OF THE WAREHOUSE MANAGEMENT SYSTEM

• Ensure that bin to bin transfers are updated on the system timeously.

HOUSEKEEPING, SAFETY, SECURITY, QUALITY ASSURANCE

• Ensure adherence to housekeeping standards.
• Ensure adherence to guidelines stipulated in OHSA, and the BIL SHERQ Department as well as ISO 9001 Quality Standards.
• Ensures confidentiality is maintained at all time.

Skills & Competencies

• High level of computer literacy (MS Office).
• Good accounting and administration skills.
• Previous customer services experience.
• Previous exposure to ISO and OHSAS systems.
• Knowledge of hazardous chemicals and environments.
• Visible initiative and attention to detail. Good verbal and written communication skills.
• Ability to handle stress and to work under pressure.