Trending Jobs at Motus Aftermarket Parts

Specific Role Responsibilities    

• Serve tea/coffee in accordance with scheduled time slots
• Ensure that fridges are stocked with required stock
• Ensure that boardrooms are prepared for meetings
• Kitchen equipment cleaned regularly
• All cutlery and crockery washed timeously
• Employee workstations are kept clean and tidy
• Staff Toilets and Tea rooms are kept clean and tidy
• Black refuse bags frequently changed and ensure that bins are always empty
• Pantry/Storeroom kept neat and tidy
• All meeting rooms are cleaned and tidy
• Monitor grocery usage and communicate stock levels
• Check and file grocery order forms
• Accurate distribution of grocery allocation to departments
• Filing of documentation (Invoices/Credit Notes)
• Any reasonable request for adhoc functions

Qualifications and Experience    

• Matric
• Previous experience in a corporate environment will be advantageous
• Must be able to read, write and speak fluently in English
• Must be able to complete order forms

Skills and Personal Attributes    

• Must have basic numerical skills
• High level of integrity: Ability to keep matters confidential will be crucial
• Organizational and time management skills
• Can work under pressure and meet deadlines
• Able to work independently
• Good grooming and presentation
• Good interpersonal skills
• Basic business / Office etiquette
• Clear criminal record

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Specific Role Responsibilities    
Transactional Procedures and Applications:

• Credit Collection (Full Function)
• Efficient Customer Prospecting
• Assessment of credit application to ensure accuracy (Nationally)
• Monitoring, and Analysing applications meets internal criteria-Verifying information and do credit check through ITC & CGIC and for Risk exposure
• Prepare recommendation for presentation to approval committee
• Opening new account
• Perform Credit Line Review on existing customer
• Monitoring File Maintenance and amending information as requested and linking the master account
• Creating New files for the new deals approved
• Reconciliation of ITC Statement and prepare and submit for payment

 Enquiries/ Correspondence and General Support:

• Attending to specific correspondence/ telephonic enquiries, communicating and providing routine information and/ or referring queries
• Receiving and preparing mail for postage, batching to sizes and/ or inserting special delivery instructions and submitting weekly status updates on all debtors allocated to the controller
• Ensuring that proper documentation and filling of all documentation according to the existing filing system within Debtors book.
• Distribute and ensure sign off required document to Financial Manager.

Qualifications and Experience    

• Grade 12
• Relevant certificate/diploma would be advantageous
• Basic accounting procedures
• Credit Vetting experience
• Knowledge of credit bureau institutions
• Analysing credit risk information from the bureaus
• Competent in MS Office, databases and accounting software

Skills and Personal Attributes    

• Administrative background with preference for administration and coordination.
• Strong Organizational
• Financial administrative skills.
• Excellent time management, able to perform in a pressurized, deadline based environment
• Ability to resolve queries at a professional level.
• Able to analyse data and Identifying solutions
• Excellent communication at different levels and good interpersonal skills.

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Specific Role Responsibilities    

Performs specific procedures associated with receipting, reconciliation and posting of income transactional data, by

• Processing transactional data referring to specific transactional documentation and recordings, attending to amendments/adjustments and the posting of transactions to specific accounts.
• Executing procedures with respect to the receipting and reconciling of rates and services related income, generating and forwarding printouts of payments and completing procedural forms for banking purposes.
• Attending to the printing and posting of consolidated bills to customers.
• Ensure the processing of income related transactions are completed accurately in accordance with laid down accounting procedures and practices.

CREDIT CONTROL

Performs specific tasks associated with the monitoring of customer accounts and the recovery of outstanding amounts, by

• Completing details on reminder notification indicating amount outstanding and circulating to account holders.
• Interacting with service departments with respect to disconnections/ reconnections or resumption of services.
• Preparing documentation and records for handover to activate legal proceedings and collection.
• Documenting payment term arrangements as agreed to with the customer and/ or executing write off sequences for unrecoverable debts upon approval. In order to ensure outstanding amounts are identified and specific sequences activated to facilitate recovery.
• Provide back up support in absence of other controllers
• Maintain arrear debtors within 2% of the total debtors allocation of the controller

ENQUIRIES/ CORRESPONDENCE AND GENERAL SUPPORT

Provides support with respect to specific activities/ requirements associated with the functionality, by

• Attending to specific correspondence/ telephonic enquiries, communicating and providing routine information and/ or referring queries
• Receiving and preparing mail for postage, batching to sizes and/ or inserting special delivery instructions and submitting weekly status updates on all debtors allocated to the controller

Qualifications and Experience    

• Grade 12
• Relevant certificate/diploma would be advantageous
• Basic accounting procedures
• Competent in MS Office, databases and accounting software

Skills and Personal Attributes    

• Accuracy and attention to detail
• Aptitude for numbers
• Well organised
• Customer orientated

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Specific Role Responsibilities    

• Process Supplier invoices accurately, within a day or form date received.
• Verify information form source document before loading invoice
• Queries on invoices to be given to the Creditors clerk to follow up
• Photo-copy supplier invoices
• Supplier and Customer’s invoice to be scanned correctly.
• Attach copy of supplier invoice to customer copy, once again verify information.
• Invoices to be placed in pigeonholes.
• Invoices to be filed correctly.
• Invoices to be archived every quarter.
• Statements with invoices to be sent to customer via courier on the 3rd working day of the new month.

Qualifications and Experience    

• Grade 12
• Diploma in Accounting
• Basic accounting procedures
• Competent in MS Office, databases and accounting software
• 2 – 3 years data capture experience

Skills and Personal Attributes    

• Accuracy and attention to detail
• Aptitude for numbers
• Well organized and deadline driven
• Be goal orientated
• Effective communicating techniques

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Specific Role Responsibilities    

• Inspecting of the vehicle pre-departure and return
• Inspection lists to be handed back to Dispatch Supervisor every Monday to sign off before a new inspection list will be issued.
• Any errors on the vehicle need to be reported immediately before the vehicle can leave the premises.
• Checking parcels together with supervisor before loading into the vehicle always adhere to the New Dispatch Loading procedure.
• Delivering the parcels to the customers on your designated route as per route schedule and trip sheet.
• Ensure customer adherence to the POD procedure.
• Adhere to the RFC procedure.
• Delivering all documents and collection slips that are allocated to your trip sheet and receive POD.
• Sign trip sheets in at the POD clerk and ensure that all documents that were assigned to your name is complete and received back the following day.
• Outstanding trip sheets will be your responsibility and you will be held liable for any claims on No pod queries.
• No stock transfers between customer shops.
• Maintaining and cleaning of the vehicle, reporting any problems on the vehicle immediately to the dispatch supervisor
• Report any problems encountered regarding deliveries or POD`s to the dispatch supervisor

Qualifications and Experience    

• Grade 12
• At least 3 years delivery experience
• Valid driver license, with PDP- Essential

Skills and Personal Attributes    

• Good time management skills- Essential
• Good communication skills
• Ability to work under pressure
• Must be honest and show integrity
• Sober habits
• Clear criminal record  

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Specific Role Responsibilities    

• Manage customer/counter sales and ensure that optimal customer potential is achieved.
• Achieve the sales target set by the Sales/Branch/Retail Manager
• Plan, forecast and report on sales potentials by customer.
• Report all competitor pricing and activities.
• Report all customer information regarding delivery, telesales and account problems.
• Achieve revenue targets and ensuring that new business is generated by growing customer base and increasing market share in the geographical area of responsibility.
• Build and strengthen customer relationships.  
• Receive inbound customer sales inquiries
• Provide quotations, product and service information
• Provide support and pricing details in response to inbound enquiries
• Assist all other departments (Accounts, Despatch, Warehousing, Receiving and Technical) to ensure good co-operation within the company does minimize customer queries.

Qualifications and Experience    

• Matric
• Minimum of 2 years’ experience in a sales parts environment.
• Extensive experience in a sales environment dealing with customer needs.
• Thorough knowledge of the geographical area of responsibility.
• Technical background would be an added advantage.

Skills and Personal Attributes    

• Be a good team player
• Some business acumen, understanding the costs and breakeven scenarios of customer service delivery
• Should be able to carry out his/her responsibilities with little supervision
• Good planning and time management skills