Vacancies at Bidvest International Logistics

Job Purpose

Bidvest International Logistics is looking for a dynamic and driven HR Administrator to join their HR Team. The successful incumbent will be expected to provide Human Resource Administrative support function to the Warehouse Human Resource Officer and site management in order to achieve HR objectives, The role requires a candidate with good decision-making skills, understanding and Interpretation of Labour legislation, problem solving and attention to detail. The HR Administrator will be required to travel between numourous sites around gauteng to deliver HR services.

Qualifications & Experience

Matric / Grade 12

• Degree/ Advanced Diploma in any HR Related field.
• 2+ years in an HR Administrative role     
• Must have at least 1 year experience working on SAGE 300 People,
• Drivers licence and own Vehicle
• Key Responsibilities

New Employees:

• Preparation of new employee induction packs.    
• Induction sessions with all new employees.
• Collation of all new employee’s intake documents.
• Capturing new employees onto the HR system, including uploading relevant documents, i.e., ID, contracts, provident docs.
• Ensuring payroll receives relevant intake document timeously.
• Creating new employee files.
• Process terminated Employees.
• Sending out termination packs to exiting employees.
• Issuing mandatory termination documents/forms.
• Capturing termination information onto Prem HR system.
• Ensuring payroll receive relevant termination documents timeously.
• Closing off employee files.

Recruitment:

•  Obtaining relevant recruitment documentation prior to advertisement, ie, pre-Authorisation, Job Profile and system capturing.
•  Placing advertisement onto recruitment platform, ie, Neptune.
•  Screening CV's.
•  Setting up interviews, incl liaising with recruitment agencies and candidates.
•  Arranging interview packs.

General:         

• Collation and recording of IDP documents, Performance appraisals and any other documents.
• Typing ad-hoc documents, offer letters, letters of appointment, job profiles, letters, disciplinary enquiry notes, study assistance agreements etc.
• Liaising with Finance regarding invoice payments, bursary payments etc.
• Collation of new supplier/service provider documents.     
• Arranging of disciplinary enquiries, ie, meeting arrangements, venues etc.
• Monthly report generation and analysis.
• Emailing Con/Arb Objections to CCMA.    
• Maintaining the Disciplinary and CCMA tracker.   
• Filing and employee file maintenance.
• HRIS (SAGE PEOPLE) updates.
• Financial Responsibility (if applicable):
• Payroll/HR Administration - Headcount management - permanent and non-permanent staff complement.
• Establishes and maintains a relationship with Payroll & thereby ensuring the effective management of information on SAGE 300 People.

Skills & Competencies

• Analytical approach, and a flair/passion for report generation & analysis.           
• Microsoft products - VLOOKUP’s, pivots, mail merging, reports, professional letter writing.
• Ability to effectively manage own time and high volumes of admin related documentation.
• Exceptional administrative capabilities and organisational skills.
• Well developed communication skills, both written and spoken.
• Ability to work without supervision and to use initiative and sound judgement.
• Deadline driven and able to meet exacting time targets.
• Ability to work under pressure.
• Excellent interpersonal skills and the ability to interact with individual at all levels.

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Job Purpose

Bidvest International Logistics is looking for an experiencedcontainer inspector who will be responsible for ensuring that all Inspection of rental, imports and exports containers are completed in accordance with the Bidvest IL Standard Operating Procedures (QWI) and in a effective and timely manner keeping to all KPI targets.

Qualifications & Experience

• Grade 12
• Data capturing                                
• Computer Literacy                                
• General Administrative duties

Key Responsibilities

Operations:

• Inspects and approves incoming Containers by confirming specifications, conducting visual and measurement tests, and rejecting and reporting unacceptable containers.
• Inspects in-process Containers by confirming specifications, conducting visual and measurement tests, communicating damaged    containers to supervisor
• Inspect and verify packing quantities prior to export containers being packed:
• Correct Source country
• Correct type of racks
• Correct quantities
• Observe and comply with quality, environment, health, and safety procedures
• Carries out duties and tasks in an efficient, productive manner.
• Report any incident or near miss to the supervisor
• Ensure SHE policies and ISO standards as well as company policies are adhered too
• Ensure compliance to ISO and SHE procedures
• Flexibility should be exercised when required
• To ensure daily housekeeping is done and areas are kept neat and tidy
• Follows safe operating procedures and instructions, preventing any injury to persons, or damage to containers and other equipment and property.            

Administration:                              

• Maintain electronic and hard copy filing.                               
• Perform data entry.                                
• Answer calls from customers regarding their inquiries.                                
• Execution of daily activities to ensure meeting customer requirements and expectations.                               
• Inspection of rental, imports and exports containers.                                
•  Returnable pallets.                               
• Assist with any stock taking duties.                                
• Assist with Container receiving, despatching and processing of Robbing as and when required.

Liaison:                                

Liaison with Intermodal Service Provider,  Warehouses and Production control.                               

Reporting.                                 

• Ensuring that Reports are completed and accurately sent out in accordance with client agreement.                                
• Daily reporting to management of all findings of all defects on shipping containers.                             
• Returnable Pallets Tally Sheet.                              
• Returnable Packing List.                             
• Returnable Rack Summary.

General:                                

• Any other reasonable duties which may be required by management from time to time.                            
• requirements and staffing levels. 
• Thourough quality inspection and observation of all defects on shipping containers.          
• Detail Reporting of all defects found on shipping containers.

Skills & Competencies

Knowledge:                                

• Must have a good understanding of shipping containers: components, types and sizes                                
• Administrators must give a high level of attention to detail in their work      

Skills:                                

• Computer Literacy                                
• Data Analysis                                
• Multi-tasking