Vacancies at Broll

Job Description

POSITION PURPOSE

• Responsible for the management of the Property. Ensure investment growth and maximum income of the Property through effective property management and asset control.
• Develops related budgets, oversees leasing contracts, procures services, handles third party service contracts, and directs maintenance procedures.  Ensures that all buildings, grounds, and equipment are well maintained and in optimal working condition.
• Develops and implements departmental and procurements policies and procedures and ensures that all operations are in accordance with established health and safety regulations.
• Ensures that services purchased are of acceptable quality at the least possible cost. Keeps senior management well informed of area activities and significant problems. 

ESSENTIAL FUNCTIONS AND BASIC DUTIES

Assumes responsibility for the effective operations management of the property and its facilities.

Property Management

• Keep abreast of market activities in respect of tenant movement, new developments, major vacancies and other landlord’s strategies
• Attend meetings / functions related to successful operation of Property i.e. SAPOA, CJP etc.

Asset Management

• Control/schedule/implement regular preventative maintenance program in line with budget constraints
• Motivation of refurbishments, major repairs as appropriate
• Attend site meetings with contractors in respect of maintenance/expansion of projects
• Monitor progress
• Inspection / enforcement of tenant responsibilities during and on termination of lease terms
• Liaison with appropriate Government, Provincial and/or local authorities
• Responsible for Compliance of OSH Act

Client Reporting

• Provide accurate information to client according to agreed format timeously
• Analysis of monthly income /expenses
• Monitoring of turnover rentals
• Analysis of operating costs on a quarterly basis in terms of the approved forecasts
• Monitoring of all municipal recoveries (and general recoveries) on a monthly basis

Planning And Budgeting

• Preparation and completion of budgets by January each year
• Complete of forecasts timeously
• Review rental quarterly and ensure best possible rate achieved and maintained
• Assist in formulation of business plans for the unit
• 5 Year budget – preparation and control
• Quarterly review and monitoring results

Quarterly Expenditure / Analysis

• Set and motivate capex /TI philosophy per building in consultation with client
• Approve TI standard specification as recommended by the Project Manager
• Approve capex within authority limits
• Ensure we conform to capex philosophy and procedures
• Estimate new operating costs
• Ensure recovery of operational costs in accordance with Lease terms

Building Management

• Devise a five-year maintenance plan including allowances for provisions or depreciation where applicable (annually) for submission to the Assistant General Manager / Director
• Investigate/initiate proposals for refurbishments
• Maintain a hands-on control of projects in hand
• Review the building status/grade annually and maintain the standards within those grade
• Ensures compliance with legal regulations. Completes regular OSH inspections and updates monthly reports as appropriate.  Ensures that OSHA requirements are effectively implemented

 Debtors Management

• Monthly interaction meetings with Debtors, Debtors Manager and Leasing to ensure appropriate action taken and approve legal action

Creditors Control 

Responsible for Management:

• Arrears
• Legal action
• Write-offs

 Parking Management

• Monthly / ad hoc interaction meetings all parkades
• In conjunction with the responsible person for parking, maintain accurate control of “in house” operated parkades

Tenant Manager 

• Deal with correspondence / interaction with tenants as required.
• Ensure that leases are timeously renewed and all vacant space is let and in a presentable state.

 New Tenants

• Determination and recommendation of letting mandates (i.e. rental levels, installation cost etc.)
• Lease negotiation and maintenance of tenant relationships.
• Control of new leases and records of same

Control / oversee new installations (through technical manager where appropriate) including:

• Premises design
• Negation/liaison/control with/of professionals and contractors
• Sign off acceptance of complete premise

 Existing Tenants

• Renewal of Lease Agreement both direct and through Building Management where applicable
• Tenant liaison and public relations
• Control/arrangement of Centre promotions through merchants association/s or promotion committee/s
• Regular assessment of tenant’s turnover, stock turn and merchandising to establish both growth needs and/or trading difficulties

 Expense Control

• Check and authorise payment of accounts
• Authorise cleaning, consumables, electrical and general maintenance orders
• Control wage and salary allocation
• Control municipal payments and recoveries there against
• Ensuring cost effectiveness and performance of contractors

Assumes responsibility for the effective maintenance and reporting of financial records.

• Oversees preparation of monthly, annual, and other management reports.
• Assesses and reports on monthly performance against budgets.
• Prepares and motivates consolidated monthly reports for submission to client

Assumes responsibility for ensuring professional business relations with vendors, contractors, and trade professionals.

• Works to develop and maintain productive business relations with vendors, suppliers, contractors, etc.
• Acts as a liaison between the Company and external contacts.
• Ensures effective coordination of external services with Company operations.
• Obtains and conveys information as appropriate.
• Promotes goodwill and a positive image of the Company.

Effectively supervises Property personnel, ensuring optimal performance.

• Provides leadership to assigned personnel through effective objective setting, delegation, and communication. Conducts regular meetings to ensure that personnel are well informed of changes in policies and procedures.  Discusses areas needing improvement.    
• Assigns and coordinates personnel. Directs daily operations.
• Identifies, develops, and implements training programs as appropriate.
• Conducts performance appraisals. Provides measurable feedback to assigned personnel and suggestions for improved performance.  Formulates and implements employee corrective actions as needed.
• Ensures that staffing levels are appropriate. Interviews, hires, and assigns personnel as necessary.

Assumes responsibility for related duties as required or assigned.

• Ensures that work area is clean, secure, and well maintained.
• Completes special projects as assigned.
• Reports on Operational expenses, foot traffic, security incidents etc.

PERFORMANCE MEASUREMENTS

• Good communication and coordination exists with departments. Assistance is provided as needed.
• Senior Management is appropriately informed of area activities and of any significant problems.
• Operations personnel are well trained, effective, and efficient. Appropriate supervision and assistance are provided.
• Building/s are well maintained and secure and meet the needs of the Company.
• Property operations are efficiently and cost effectively administered.
• Current and future Property needs are well planned and budgets are established and maintained.
• Effective business relations exist with vendors, contractors, and trade professionals.

QUALIFICATIONS

• Education/Certification: Matric
• Additional related maintenance and property management training preferred

REQUIRED KNOWLEDGE

• Excellent understanding of property management procedures
• Knowledge of budgeting, service contracts, and leasing agreements

EXPERIENCE REQUIRED

• Five or more years of related experience, with at least two or more years of supervisory experience

SKILLS/ABILITIES

• Excellent leadership abilities
• Able to organize, coordinate, and direct team activities
• Strong problem solving skills
• Good communications skills
• Able to use all related maintenance equipment and computer applications

Closing Date 09 September 2025

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Job Description

POSITION PURPOSE

• Responsible for organizing, planning, directing, and controlling all operations of the Leasing Department. Oversees all Leasing functions including the control and management of leasing agreements and related documentation.
• Assists in the resolution of difficult and complex lease negotiations. Performs periodic evaluation of Leasing policies and procedures and modifies as needed. Ensures that established policies, procedures, and legal requirements are followed.
• Coordinates activities, ensuring that all subordinate areas of responsibility support Company objectives. Trains, directs, and appraises personnel. Ensures that services are delivered professionally and efficiently.

ESSENTIAL FUNCTIONS AND BASIC DUTIES

Assumes responsibility for the effective and efficient administration and performance of leasing functions.

• Sourcing new leads
• Canvassing for new tenants and existing tenants for expansion
• Credit rating procedure
• Lease negotiation – including TI co-ordinations
• Lease preparation – including Capex documentation
• Assists other Leasing Consultants/ Property Managers with documentation, negotiations, priors etc. g. Maintains broker interaction i.e. meetings
• Follows up on commission invoicing and payment
• Ensuring reporting schedules are kept up to date on a monthly basis and variance reporting submitted to the Portfolio.
• Facilitates broker introductions by effectively: taking over deal from broker”
• Initiates renewal contact nine months prior to expiry
• Conforms to Capex philosophy and procedure including:
• Obtaining Portfolio Manager’s approval where rental is more than 5% less than budget / forecast
• Prepares lease Authority Request for Portfolio Manager’s / Property Manager ratification and submission to Landlord
• Prepare Leases Analysis Report, Capex Startup form and Trustee requisition on approval of Capex
• Achieves budgeted / forecasted net letup of space
• Ensures that Leasing actions are thoroughly documented. Ensures accurate accounting for and collection of accounts that are charged off.
• Performs miscellaneous Leasing functions as required.
• Ensures leasing strategies are compiled and kept up to date with market trends.
• Maintaining low levels of vacancy within the portfolio in line with Key Performance indicators, which will be amended from time to time.

Assumes responsibility for ensuring that professional business relationships are established and maintained with tenants.

• Represents the Company in lease negotiations with tenants.
• Fields tenant queries and follows up until finalised
• Undertakes site visits, for canvassing of tenants, and meeting of tenants on site.
• Assists Debtors with collections and account queries as required
• Takes up building related problems with Portfolio Manager/Property Manager/Operations manager
• Advices Leasing Administration of all tenants vacating and obtain reason for tenant promptly and timeously
• Ensures that requests, questions, and problems are courteously and professionally resolved. Ensures that communications are effective and efficient.
• Ensures that the Company’s professional reputation is maintained.

​​​​​​​Assumes responsibility for the effective and efficient marketing.

• Prepares and motivates appropriate marketing plan / strategy for vacancies including:
• Knowledge of market place and competition
• Maintaining image and presence in the market

Coordinates advertising and signage.

Assumes responsibility for the effective and efficient budgeting.

• Assist in process by recommending:
• Market rentals, Ti rates, escalations etc.
• Letups and assumed vacates
• Monthly budget reporting and changes are updated and accurately included in the financial reporting.
• Ensures regular leasing strategy meetings are held and timeously updated in line with monthly reporting.
• Meeting of all deadlines as required from time to time.

Assumes responsibility for establishing and maintaining effective communication and coordination with Company personnel and with management.

• Assists, serves, and informs related departments as needed.
• Coordinates Leasing efforts with related departments.
• Keeps the Chief Financial Officer informed of area operations and of any significant problems. Provides recommendations to improve Leasing processes and effectiveness and ensure the integrity of Department processes.
• Completes required reports, records, and other documentation as required.
• Ensures effective and efficient internal communication.
• Attends and participates in meetings and committees as required.

Assumes responsibility for related duties as required or assigned.

• Ensures that changes in legal requirements and government regulations are integrated into current practices.
• Stays informed regarding changes in Leasing practices and trends.
• Ensures that work area is clean, secure, and well maintained.
• Completes special projects as assigned.

​​​​​​​PERFORMANCE MEASUREMENTS

• Leasing functions are effectively and efficiently performed in accordance with established Company policies in addition, procedures, and with related legal requirements.
• Professional business relations exist with clients. Clients are appropriately assisted in resolving their problems. The Company is professionally represented in all business and legal matters.
• Required Leasing documentation, reports, and records are complete, accurate, and timely. Management is appropriately informed.
• Leasing personnel are well trained and effective, and their activities well coordinated. Assistance and support are provided as needed.
• Good coordination and working relations exist with related department personnel. Assistance is provided as needed.
• Provide regular and accurate market surveys in respect of:
• New Developments
• Rentals
• Budget preparations

​​​​​​​EDUCATION/CERTIFICATION:

• Matric.

​​​​​​​REQUIRED KNOWLEDGE:

• Thorough knowledge of contracts, Leasing, servicing, and legal requirements.
• Understanding of Company default enforcement clauses.

​​​​​​​EXPERIENCE REQUIRED:

• Five to seven years of progressive Leasing experience.
• Supervisory experience preferred.

​​​​​​​SKILLS/ABILITIES:

• Excellent communication and public relations skills.
• Ability to work in stressful, high-pressure situations.
• Solid analytical and negotiating skills.
• Strong leadership and supervisory abilities.
• Able to operate computer applications, financial calculator, and other basic business equipment.

Closing Date 09 September 2025

go to method of application »

Job Description

ESSENTIAL FUNCTIONS AND BASIC DUTIES

Assumes responsibility for the effective and efficient administration and performance of leasing functions.

• Sourcing new leads
• Canvassing for new tenants and existing tenants for expansion
• Credit rating procedure
• Lease negotiation – including TI co-ordinations
• Lease preparation – including Capex documentation
• Assists other Leasing Consultants with documentation, negotiations, priors etc.
• Maintains broker interaction i.e. meetings
• Follows up on commission payment
• Facilitates broker introductions by effectively: taking over deal from outside broker”
• Achieves budgeted / forecasted net letup of space
• Ensures that Leasing actions are thoroughly documented.
• Performs miscellaneous Leasing functions as required.

Assumes responsibility for ensuring that professional business relationships are established and maintained with tenants.

• Represents the Company in lease negotiations with tenants.
• Fields tenant queries and follows up
• Undertakes site visits, for canvassing of tenants, and meeting of tenants on site.
• Assists Debtors with collections and account queries as required
• Ensures that requests, questions, and problems are courteously and professionally resolved. Ensures that communications are effective and efficient.
• Ensures that the Company’s professional reputation is maintained.

​​​​​​​Assumes responsibility for the Leasing.

• Sourcing new leads
• Canvassing for tenants for ne developments expansions, redevelopments & vacancies in the Broll Managed portfolios.
• Credit rating procedure
• Lease negotiation – including TI co-ordinations
• Lease preparation – including Capex documentation
• Assists other Leasing Consultants with documentation, negotiations, priors etc.
• Maintains broker interaction i.e. meetings
• Follows up on commission payment
• Facilitates broker introductions by effectively: taking over deal from broker”
• Create leasing and Income Schedule with accurate budgets
• Achieves budgeted / forecasted net letup of space
• Performs miscellaneous Leasing functions as required.

​​​​​​​Assumes responsibility for the effective and efficient marketing.

Prepares and motivates appropriate marketing plan / strategy for new developments and vacancies including:

• Knowledge of market place and competition
• Maintaining image and presence in the market
• Coordinates advertising and signage.

​​​​​​​Assumes responsibility for the effective and efficient budgeting.

Assist in process by recommending:

• Market rentals, Ti rates, escalations etc.

​​​​​​​Assumes responsibility for establishing and maintaining effective communication and coordination with Company personnel and with management.

• Assists, serves, and informs related departments as needed.
• Coordinates Leasing efforts with related departments.
• Completes required reports, records, and other documentation as required.
• Ensures effective and efficient internal communication.
• Attends and participates in meetings and committees as required.

​​​​​​​Assumes responsibility for related duties as required or assigned.

• Ensures that changes in legal requirements and government regulations are integrated into current practices.
• Stays informed regarding changes in Leasing practices and trends.
• Ensures that work area is clean, secure, and well maintained.
• Completes special projects as assigned.

​​​​​​​PERFORMANCE MEASUREMENTS

• Leasing functions are effectively and efficiently performed in accordance with established Company policies and procedures, and with related legal requirements.
• Professional business relations exist with clients. Clients are appropriately assisted in resolving their problems. The Company is professionally represented in all business and legal matters.
• Required Leasing documentation, reports, and records are complete, accurate, and timely. Management is appropriately informed.
• Leasing personnel are well trained and effective, and their activities well coordinated. Assistance and support are provided as needed.
• Good coordination and working relations exist with related department personnel. Assistance is provided as needed.
• Provide regular and accurate market surveys in respect of:
• New Developments
• Rentals

​​​​​​​EDUCATION/CERTIFICATION:

• Matric.
• PPRA - Intern/Full status agent 
• Additional certificates in Leasing preferred

​​​​​​​REQUIRED KNOWLEDGE:

• Thorough knowledge of contracts, Leasing, servicing, and legal requirements.
• Understanding of Company default enforcement clauses.

​​​​​​​EXPERIENCE REQUIRED:

• Five to seven years of progressive Leasing experience.
• Supervisory experience preferred.

​​​​​​​SKILLS/ABILITIES:

• Excellent communication and public relations skills.
• Ability to work in stressful, high pressure situations.
• Solid analytical and negotiating skills.
• Strong leadership and supervisory abilities.
• Able to operate computer applications, financial calculator, and other basic business equipment.

Closing Date 09 September 2025

go to method of application »

Job Description

POSITION PURPOSE

• Responsible for the maintenance of the building. Completes preventive maintenance, installs new equipment, and assists with routine building maintenance. 
• Completes work order records and files all related maintenance paperwork.  Assists area staff as required, responds to the maintenance needs of different departments, and keeps management well informed.

ESSENTIAL FUNCTIONS AND BASIC DUTIES

Assumes responsibility for effectively completing assigned maintenance duties.

• Continuously checks and inspects buildings to identify maintenance needs.
• Responds promptly and efficiently to tenant maintenance requirements.
• Responds promptly and efficiently to duties allocated to you by the building supervisor or regional building manager.
• Checks all main outer and inner doors (broken glass, open and close properly etc.).
• Checks exterior of buildings and identify problem areas.
• Checks and replace lights inside ladies and gent’s toilets, foyers, passages, stairways, parking areas. Also checks external security lights.
• Checks all fittings in toilets (taps, basis, urinals etc.).
• Checks all equipment such as air-conditioning plant, standby pumps, sump pump, water tanks, water feature equipment etc.
• Checks all fire equipment along with the building supervisor.
• Ensures that you are familiar with how the emergency equipment functions and what the emergency procedures are.
• Performs a visual check of the electrical distribution boards to ensure no loose wiring, etc.
• Performs repairs where necessary and if these cannot be repaired, advise building supervisor immediately.
• Identifies daily maintenance issues, communicates with the building supervisor and schedules the work for your attendance.
• Inspects equipment, checks operating condition, and logs repair needs.
• Follows all safety rules and procedures, and operates equipment in accordance with established safety policies and department procedures. Ensures compliance with legal regulations. Completes regular OSH inspections and updates monthly reports as appropriate.  Ensures that OSHA requirements are effectively implemented.

Assumes responsibility for tenant installations.

• Performs ad hoc quality control checks on tenant installations – during or on completion.
• Ensures premises are in satisfactory condition before the tenant moves in
• Along with the building manager assists tenants when they move into the premises
• Where necessary assists with the removal/relocation of partitioning

Assumes responsibility for establishing and maintain effective relationships with tenants.

• Maintains regular contact with tenants.
• Reports all items to building supervisor especially if tenants have lodged complaints.
• Ensures that urgent matters are reported immediately and attended to immediately.

Assumes responsibility for maintaining related records.

• Tracks and records repair and maintenance results.
• Completes work orders, lists materials issued and used, and files paperwork with appropriate personnel.
• Updates equipment maintenance records as appropriate.
• Completes equipment and supply orders as assigned.

Assumes responsibility for establishing and maintaining effective working relationships with area staff and with management.

• Assists area staff as needed.
• Ensures that management is appropriately informed of area activities.
• Attends meetings as required.
• Meets the maintenance needs of different departments throughout the facility.

Assumes responsibility for related duties as required or assigned.

• Ensures that work area and grounds are clean, secure, and well maintained.
• Completes special projects as assigned.
• Familiarises himself with emergency numbers and contractor’s details in order to assist the building manager or act up in his absence.

PERFORMANCE MEASUREMENTS

• Maintenance assignments are completed in accordance with established policies and procedures.
• Safety regulations are closely followed.
• Maintenance records, work orders, and department logs are accurate and up-to-date.
• Equipment is well maintained and in good operating condition. Preventive maintenance is performed as scheduled.
• Management is appropriately informed of area activities and of any significant problems.
• Good communication and coordination exist with area staff and departments.

QUALIFICATIONS

• Education/Certification: Standard Eight (Grade10)
• Additional training in maintenance and repair procedures.

REQUIRED KNOWLEDGE

• Basic knowledge of maintenance functions and safety protocol.
• Able to read and follow blue prints.

EXPERIENCE REQUIRED

• Minimum of two years of related maintenance experience.

SKILLS/ABILITIES

• Able to work well independently.
• Attention to detail.
• Solid hand/eye coordination.

Closing Date 09 September 2025