Vacancies at Helderberg Personnel

Responsibilities:

• Capture debtor, supplier and producer invoices
• Allocation of cost correctly to sale/purchase orders
• Checking of invoices to ensure it complies with SARS valid tax invoice requirements
• Capture payments in accounting system (matching payments)
• Sending remittances
• Timeous receipt of supplier invoices and statements
• Attending to supplier queries
• Supplier correspondence and follow up
• Obtaining approval of invoice to be paid
• Debtor reconciliations
• Creditor reconciliations
• Bank reconciliations
• Assisting with cashflow
• Financial reporting, as well as ad-hoc reporting
• Assisting with preparation of annual audit
• Filing
• Processing of debit/credit cards
• Posting of journals

 Skills:

• Attention to detail and ability to detect errors
• Good Excel skills
• Excellent interpersonal skills
• Good communication skills in Afrikaans and English
• Problem solving
• Teamwork
• Time Management – Meeting deadlines and working towards predetermined deadlines
• Hardworking and reliable
• Working well under pressure
• Adaptable mindset 

 Requirements / Qualifications

• Matric Certificate
• Financial certificate will be advantageous, otherwise background in finance to be considered
• At least 3 years working experience

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Requirements:

• Matric
• Tertiary qualification will be advantageous
• 4-6 years’ experience in a sales/quotation administration role
• Fully bilingual (English and Afrikaans)
• Computer literacy in MS Excel (Advance) and Sage Evolution will be advantageous
• Highly organized, efficient and good at prioritizing/time management
• Valid Driver’s license and own transportation
• Ability to work under pressure
• Good communication skills

Duties will include, but not limited to:

• Generate quotations based on floor plans and cabinet requirements, confirming sizes, specifications, and quantities.
• Create quotations on Sage Evolution
• Calculate and generate installation and transport costs using Excel.
• Request quotations from external courier/transport companies when needed.
• Submit draft quotations to the Head of Department (HOD) for review, revise as instructed, and resubmit.
• Update the Excel stock planning sheet after submitting quotations to customers, monitor stock levels, and flag any issues.
• Obtain authorization to generate variance quotations.
• Maintain hard copy quotation packs for specific customers.
• Keep the quotation tracking system updated
• Save all received capex orders and associated quotations in digital files.
• Print capex orders and add them to hard copy packs if hard copy quotations exist.
• Verify capex orders against submitted quotations and report any discrepancies.
• Convert quotations to orders using Sage Evolution.
• Update and maintain the Excel stock planning sheet.
• Keep relevant Excel Sheet updated
• Assist the Finance department by reconciling quoted transport costs with actual transport invoices.
• Identify and report any discrepancies, investigating the reasons behind them.
• Liaise with the Finance department regarding part loads that may cause differences
• Assist with all incoming shipping documentation.
• Regularly compile necessary Excel spreadsheets for Directors and the Managing Director upon request.
• Reconcile and report any stationery and grocery needs to HR.
• Perform shopping runs for office necessities, company owners' requirements, and PostNet, if needed.
• Handle ongoing filing and archiving tasks.
• Occasionally assist with catering preparation for VIPs.
• Perform other ad hoc duties as required.

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Duties:

• Make the agreed number of calls to customers as assigned and instructed, both existing and new
• Generate leads by identifying potential new customers and making cold calls by telephone
• Demonstrate excellent customer service through follow-ups
• Co-ordinate sales efforts with relevant departments such as logistics, marketing and the entire sales team in order to achieve sales and profit targets
• Process and follow up on orders as necessary
• Closing the sale and providing customer support as required
• Monitor and review product range and communicate any new product developments in order to increase width and depth of distribution
• Drive and present promotions to customers
• Ability to comprehend and use sales data to analyze market potential
• Respond to enquiries and technical information requested
• Sell overstocks/aged stock.
• Communicate with Sales Manager regarding sales issues, objectives and competitor activity or opportunities gathered from customer feedback.
• Respond timeously to all correspondence and administrative deadlines.

Skills and Qualifications:

• Min matric
• Marketing / Sales qualification and 5 - 10 years sales experience in internal sales and calling merchants, resellers, manufacturers and retail hardware merchants.
• Excellent telephone etiquette and communication skills
• Knowledge of timber and construction related materials advantageous
• Must have working knowledge of Microsoft office Suite (Word Excel Powerpoint Outlook)
• Having working knowledge and experience with internal business systems like Microsoft Business Central advantageous

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Responsibilities include but are not limited to:

• Handle sales inquiries and process customer orders on various platforms
• Verify customer details, process payments, and update data in internal systems
• Inform customers on stock availability, alternatives, and lead times
• Issue accurate invoices and coordinate orders internally
• Manage and update sales and customer records, ensuring timely responses
• Maintain and enhance the company’s online presence, including website updates
• Provide administrative support to the sales team as needed

Criteria:

• Matric
• 2-3 years' experience in a similar role with experience in the FMCG industry being advantageous
• Computer literacy: proficient in Microsoft Office and Omni (advantageous)
• Excellent phone and email etiquette with strong customer service skills
• Outgoing personality, team player, and well-organised
• Fully bilingual in Afrikaans and English, with clear communication skills
• Able to work well under pressure, maintaining a friendly, proactive approach

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Requirements

• 6-8 years experience in bookkeeping
• Experience in reconciliations and journal processing
• Computer literacy (MS Word and Excel)
• Proficient in accounting software WeConnectU a definite advantage)
• Strong attention to detail and high level of accuracy
• Deadline driven and must comply with financial policies and procedures

Duties will include, but not limited to:

Cash Book Processing

• Record weekly financial transactions in the cash book
• Reconcile bank accounts and resolve discrepancies
• Monitor and report any irregularities

Accounts Payables and Reconciliations

• Process supplier invoices against budget and match them to authorisations
• Prepare and execute payments (manual and electronic)
• Reconcile supplier statements to ensure accurate reporting
• Handle queries related to payables and maintain vendor relationships

Accounts Receivables and Reconciliations

• Generate and distribute customer invoices accurately and promptly
• Reconcile receivables and follow up on outstanding debts
• Maintain customer account records and address any discrepancies

Journal Entries

• Prepare and post journal entries for adjustments and corrections with authorisation

General Administration

• Maintain organised filing systems for financial documents

Payroll Administration – Sage Payroll

• Processing of weekly wages, overtime and leave
• Processing of monthly salaries, overtime and leave
• Processing of monthly EMP201’s

Ad Hoc Tasks

• Support the finance team with additional tasks as needed
• Contribute to process improvements
• Reduction in age receivables and payables

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Job Description

• Oversee QX processing, reconciliation with Pastel, and timely payments to export producers
• Prepare producer and sales stats for Marketing Managers
• Act as Prophet/QX System Champion, managing system development and issue resolution
• Serve as IT Manager, liaising with external IT support to ensure reliable, secure, and efficient systems
• Verify and approve export logistics invoices, ensuring accuracy and reasonableness
• Process and calculate producer payments (advances and final) within agreed timelines
• Reconcile and verify export logistics costs and sales in QX and Pastel weekly
• Provide management with weekly export, sales, and DIP value stats, plus ad hoc requests
• Manage annual reconciliation and reporting of royalties and marine insurance
• Coordinate reliable IT systems and address system or security concerns as needed

Criteria

• BCom Degree
• Minimum of 5 years' experience in a similar role
• Strong knowledge of Inco terms, exchange rates, and export logistics costs
• Familiarity with financial systems (Pastel) – QX or Dipar software would be advantageous
• Familiarity with IT Management

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Requirements include:

• Matric
• Previous patient education and medical experience
• Warm and welcoming demeanour
• Exceptional organizational skills
• Fluent in both English and Afrikaans
• Ability to multitask effectively
• Nursing Skills

Duties will include, but not limited to:

• Performing eye exams
• Assisting with in-room procedures
• Arranging Operating lists
• Ensuring equipment is Sterile
• Handle telephonic inquiries, schedule appointments, and process patient payments
• Obtain pre-authorizations from medical aids
• General ad-hoc duties which may be assigned

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Key responsibilities include:

• Antenna and RF design at S, X and Ka-band frequencies.
• Prototype manufacturing and testing.
• Using and improving of our antenna test facility.
• Technical oversight and ownership of our antenna products.
• Research new trends in antenna design and manufacturing.

Essential Criteria Include:

• B-ENG or BSC Electrical engineering with 2 years’ experience as an RF engineer or M-Eng with a RF / antenna / EM topic
• Good technical understanding, specifically of radio frequency circuits and systems
• Good communication, patience and keen to assist
• Good ability to grasp a technical problem and solution, to reduce it, and then to communicate it clearly to a technical person
• General understanding of processes and systems
• Must be able to multitask according to task priority
• Must be able to work as part of a team