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  • Posted: Jan 7, 2025
    Deadline: Not specified
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  • Never pay for any CBT, test or assessment as part of any recruitment process. When in doubt, contact us

    Based in Somerset West, Helderberg Personnel was established in 1998. The company initially started doing placements in the Helderberg Basin and over the years expanded nationally. Our background has proved to be invaluable in providing a high standard of recruitment, screening, evaluation and placement of candidates. Our Value proposition: The true value p...
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    Financial Clerk - Stellenbosch Techno Park

    Responsibilities:

    • Capture debtor, supplier and producer invoices
    • Allocation of cost correctly to sale/purchase orders
    • Checking of invoices to ensure it complies with SARS valid tax invoice requirements
    • Capture payments in accounting system (matching payments)
    • Sending remittances
    • Timeous receipt of supplier invoices and statements
    • Attending to supplier queries
    • Supplier correspondence and follow up
    • Obtaining approval of invoice to be paid
    • Debtor reconciliations
    • Creditor reconciliations
    • Bank reconciliations
    • Assisting with cashflow
    • Financial reporting, as well as ad-hoc reporting
    • Assisting with preparation of annual audit
    • Filing
    • Processing of debit/credit cards
    • Posting of journals

     Skills:

    • Attention to detail and ability to detect errors
    • Good Excel skills
    • Excellent interpersonal skills
    • Good communication skills in Afrikaans and English
    • Problem solving
    • Teamwork
    • Time Management – Meeting deadlines and working towards predetermined deadlines
    • Hardworking and reliable
    • Working well under pressure
    • Adaptable mindset 

     Requirements / Qualifications

    • Matric Certificate
    • Financial certificate will be advantageous, otherwise background in finance to be considered
    • At least 3 years working experience

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    Administrator

    Requirements:

    • Matric
    • Tertiary qualification will be advantageous
    • 4-6 years’ experience in a sales/quotation administration role
    • Fully bilingual (English and Afrikaans)
    • Computer literacy in MS Excel (Advance) and Sage Evolution will be advantageous
    • Highly organized, efficient and good at prioritizing/time management
    • Valid Driver’s license and own transportation
    • Ability to work under pressure
    • Good communication skills

    Duties will include, but not limited to:

    • Generate quotations based on floor plans and cabinet requirements, confirming sizes, specifications, and quantities.
    • Create quotations on Sage Evolution
    • Calculate and generate installation and transport costs using Excel.
    • Request quotations from external courier/transport companies when needed.
    • Submit draft quotations to the Head of Department (HOD) for review, revise as instructed, and resubmit.
    • Update the Excel stock planning sheet after submitting quotations to customers, monitor stock levels, and flag any issues.
    • Obtain authorization to generate variance quotations.
    • Maintain hard copy quotation packs for specific customers.
    • Keep the quotation tracking system updated
    • Save all received capex orders and associated quotations in digital files.
    • Print capex orders and add them to hard copy packs if hard copy quotations exist.
    • Verify capex orders against submitted quotations and report any discrepancies.
    • Convert quotations to orders using Sage Evolution.
    • Update and maintain the Excel stock planning sheet.
    • Keep relevant Excel Sheet updated
    • Assist the Finance department by reconciling quoted transport costs with actual transport invoices.
    • Identify and report any discrepancies, investigating the reasons behind them.
    • Liaise with the Finance department regarding part loads that may cause differences
    • Assist with all incoming shipping documentation.
    • Regularly compile necessary Excel spreadsheets for Directors and the Managing Director upon request.
    • Reconcile and report any stationery and grocery needs to HR.
    • Perform shopping runs for office necessities, company owners' requirements, and PostNet, if needed.
    • Handle ongoing filing and archiving tasks.
    • Occasionally assist with catering preparation for VIPs.
    • Perform other ad hoc duties as required.

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    Internal Sales Representative

    Duties:

    • Make the agreed number of calls to customers as assigned and instructed, both existing and new
    • Generate leads by identifying potential new customers and making cold calls by telephone
    • Demonstrate excellent customer service through follow-ups
    • Co-ordinate sales efforts with relevant departments such as logistics, marketing and the entire sales team in order to achieve sales and profit targets
    • Process and follow up on orders as necessary
    • Closing the sale and providing customer support as required
    • Monitor and review product range and communicate any new product developments in order to increase width and depth of distribution
    • Drive and present promotions to customers
    • Ability to comprehend and use sales data to analyze market potential
    • Respond to enquiries and technical information requested
    • Sell overstocks/aged stock.
    • Communicate with Sales Manager regarding sales issues, objectives and competitor activity or opportunities gathered from customer feedback.
    • Respond timeously to all correspondence and administrative deadlines.

    Skills and Qualifications:

    • Min matric
    • Marketing / Sales qualification and 5 - 10 years sales experience in internal sales and calling merchants, resellers, manufacturers and retail hardware merchants.
    • Excellent telephone etiquette and communication skills
    • Knowledge of timber and construction related materials advantageous
    • Must have working knowledge of Microsoft office Suite (Word Excel Powerpoint Outlook)
    • Having working knowledge and experience with internal business systems like Microsoft Business Central advantageous

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    Sales Administrator - Kraaifontein

    Responsibilities include but are not limited to:

    • Handle sales inquiries and process customer orders on various platforms
    • Verify customer details, process payments, and update data in internal systems
    • Inform customers on stock availability, alternatives, and lead times
    • Issue accurate invoices and coordinate orders internally
    • Manage and update sales and customer records, ensuring timely responses
    • Maintain and enhance the company’s online presence, including website updates
    • Provide administrative support to the sales team as needed

    Criteria:

    • Matric
    • 2-3 years' experience in a similar role with experience in the FMCG industry being advantageous
    • Computer literacy: proficient in Microsoft Office and Omni (advantageous)
    • Excellent phone and email etiquette with strong customer service skills
    • Outgoing personality, team player, and well-organised
    • Fully bilingual in Afrikaans and English, with clear communication skills
    • Able to work well under pressure, maintaining a friendly, proactive approach

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    Bookkeeper/Accounts Administrator

    Requirements

    • 6-8 years experience in bookkeeping
    • Experience in reconciliations and journal processing
    • Computer literacy (MS Word and Excel)
    • Proficient in accounting software WeConnectU a definite advantage)
    • Strong attention to detail and high level of accuracy
    • Deadline driven and must comply with financial policies and procedures

    Duties will include, but not limited to:

    Cash Book Processing

    • Record weekly financial transactions in the cash book
    • Reconcile bank accounts and resolve discrepancies
    • Monitor and report any irregularities

    Accounts Payables and Reconciliations

    • Process supplier invoices against budget and match them to authorisations
    • Prepare and execute payments (manual and electronic)
    • Reconcile supplier statements to ensure accurate reporting
    • Handle queries related to payables and maintain vendor relationships

    Accounts Receivables and Reconciliations

    • Generate and distribute customer invoices accurately and promptly
    • Reconcile receivables and follow up on outstanding debts
    • Maintain customer account records and address any discrepancies

    Journal Entries

    • Prepare and post journal entries for adjustments and corrections with authorisation

    General Administration

    • Maintain organised filing systems for financial documents

    Payroll Administration – Sage Payroll

    • Processing of weekly wages, overtime and leave
    • Processing of monthly salaries, overtime and leave
    • Processing of monthly EMP201’s

    Ad Hoc Tasks

    • Support the finance team with additional tasks as needed
    • Contribute to process improvements
    • Reduction in age receivables and payables

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    Accountant - Stellenbosch

    Job Description

    • Oversee QX processing, reconciliation with Pastel, and timely payments to export producers
    • Prepare producer and sales stats for Marketing Managers
    • Act as Prophet/QX System Champion, managing system development and issue resolution
    • Serve as IT Manager, liaising with external IT support to ensure reliable, secure, and efficient systems
    • Verify and approve export logistics invoices, ensuring accuracy and reasonableness
    • Process and calculate producer payments (advances and final) within agreed timelines
    • Reconcile and verify export logistics costs and sales in QX and Pastel weekly
    • Provide management with weekly export, sales, and DIP value stats, plus ad hoc requests
    • Manage annual reconciliation and reporting of royalties and marine insurance
    • Coordinate reliable IT systems and address system or security concerns as needed

    Criteria

    • BCom Degree
    • Minimum of 5 years' experience in a similar role
    • Strong knowledge of Inco terms, exchange rates, and export logistics costs
    • Familiarity with financial systems (Pastel) – QX or Dipar software would be advantageous
    • Familiarity with IT Management

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    Ophthalmic Medical Assistant

    Requirements include:

    • Matric
    • Previous patient education and medical experience
    • Warm and welcoming demeanour
    • Exceptional organizational skills
    • Fluent in both English and Afrikaans
    • Ability to multitask effectively
    • Nursing Skills

    Duties will include, but not limited to:

    • Performing eye exams
    • Assisting with in-room procedures
    • Arranging Operating lists
    • Ensuring equipment is Sterile
    • Handle telephonic inquiries, schedule appointments, and process patient payments
    • Obtain pre-authorizations from medical aids
    • General ad-hoc duties which may be assigned

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    Electrial Engineer (Antenna's)

    Key responsibilities include:

    • Antenna and RF design at S, X and Ka-band frequencies.
    • Prototype manufacturing and testing.
    • Using and improving of our antenna test facility.
    • Technical oversight and ownership of our antenna products.
    • Research new trends in antenna design and manufacturing.

    Essential Criteria Include:

    • B-ENG or BSC Electrical engineering with 2 years’ experience as an RF engineer or M-Eng with a RF / antenna / EM topic
    • Good technical understanding, specifically of radio frequency circuits and systems
    • Good communication, patience and keen to assist
    • Good ability to grasp a technical problem and solution, to reduce it, and then to communicate it clearly to a technical person
    • General understanding of processes and systems
    • Must be able to multitask according to task priority
    • Must be able to work as part of a team

    Method of Application

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