Vacant Jobs at TMF Group

Discover the Role

• TMF Fund Services is an independent alternative fund administrator with over two decades of experience in providing an extensive range of services, coupled with a very personal approach.
• We combine our technology, expertise and global infrastructure to deliver a customized package of services to our clients. These include Fund Administration, Investor Services, Portfolio & Managed Account Services, Depositary and Corporate Services.

Key Responsibilities

• Assist with managing tax and audit processes
• Provide necessary information to auditors and tax accountants for completion of audits and tax returns within scheduled time frames
• Ownership of client product delivery, managing both internal and external timelines

Preparation/review of accurate:

• Quarterly management fee calculations
• Management accounts
• Annual financial statements in accordance with applicable financial reporting framework
• Distribution calculations and distribution letters
• Capital call calculations and capital call letters
• Carried interest and waterfall calculations
• Equalization calculations
• Investor registers
• Payments
• Any other deliverables as agreed in administration agreement
• Manage relationships
• Provide exceptional client service experience
• Act as a primary client contact, with responsibility for responding to client questions and requests
• Leading regular scheduled meetings with clients
• Interfacing and enhancing relationships with various stakeholders such valuations, treasury, investor relations, custodians, and management company teams among other.
• Manage, train, and assist manager with developing Junior staff members
• This includes onboarding and enforcing company policies among other.
• Act as point of support for team members
• Read and understand various agreements, including the Service Level Agreements to determine how the provisions impacts the operations and reporting deliverables.

Key Requirements

• Bachelor’s degree, preferably in accounting
• At least 3 years’ experience in Fund accounting for Alternative Funds (Private Equity, Real Estate, Private Debt) with at least 1 years’ experience as a reviewer or
• A qualified accountant ideally ACCA, CA, or CIMA
• Good knowledge of IFRS and ideally other GAAPs
• Knowledge of Investran and/or Yardi– this would be considered as advantage
• Familiarity with tax-efficient European fund structures and related investment vehicles and regulatory requirements – this would be considered as advantage
• Other characteristics: accurate, self-motivated and able to work both independently and as part of a team, deadline driven and able to maintain a portfolio of clients

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Discover the Role

• This role supports the setup of special purpose vehicles (SPVs) as part of the Capital Markets Services (CMS) - Transaction Services team, ensuring TMF’s clients are provided with efficient, professional and high-quality services which meets all statutory obligations.
• The junior client administrator is responsible for assisting transactions from inception through to closure. They will be responsible for ensuring accurate setup of the SPVs, working in a timely and efficient manner to ensure successful delivery of corporate administrative and company secretarial services to clients as well as supporting the teams with their client facing obligations.

Key Responsibilities

• Supports the successful execution of all end-to-end SPV activities for TMF’s clients, ensuring client setups are completed in a timely and accurate manner in line with the Companies Act 2014;
• Works closely with other teams in TMF Ireland, including but not limited to, the Entity Management, CMS Transaction Review and Client Accounting teams;
•  Builds relationships with clients whilst enhancing TMF’s strong reputation in the CMS services space with tax advisors, banks, custodians, lawyers and other key partners;
• Ensure accurate and concise communications with clients, seeking support from the Client Account Manager if required;
• Draft and self-review set-up/boarding documents including local filings, tax registrations and classifications before validating with the Client Account Manager;
• Adhere to TMF internal procedures and ensure compliance with TMF’s Risk and Control framework and processes. This includes ensuring the 4 eye principle is always followed;
• Assist with the co-ordination and resolution of Customer Due Diligence (CDD) queries;
• Make suggestions for continuous improvement, challenging the status quo;
• Ensure TMF internal AML compliance procedures are complied with in full and in a timely manner;
• Ensure all client data is managed with integrity and maintained correctly;
• Ensure successful delivery of client work with accuracy and completeness;
• Work under the direction of a Client Account Manager ensuring work is delivered on time;
• Ensure TMF meets our obligations to clients, providing all SPV setup services needed to effectively close a transaction within required timelines;
• Provide exceptional customer service whilst being decisive, firm and empathetic with customers;
• Ensure customer complaints are escalated to the Client Account Manager within 24 hours; and
• Assist in business development and identify opportunities for cross-selling and up-selling of other company services, or billing for out of scope items.

Key Requirements

• A degree in Law, Business Management or Business Administration
• A candidate with relevant work experience is preferred
• Experience of Capital Markets/Aircraft Leasing transactions or company secretarial experience is an advantage
• Resourceful, independent and strong problem-solving abilities
• Excellent written and communication skills, with strong ability to plan ahead and organise themselves
• Analytical structured mind set with ability to follow and build upon existing processes and ensure data is maintained with accuracy and consistency
• Fluency in English is essential, with knowledge of other languages an advantage
• Proficiency in MS Excel and MS Word is essential, with experience of Blueprint preferred
• Experience in an outsourcing firm with good client servicing skills is preferred

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Discover the Role

• Responsible for the provision of a high-quality client service, producing service deliverables in accordance with internal and external deadlines.
• Primary responsibility the production of the reconciliation of the  underlying portfolio, with secondary function of preparation of management accounts under review and supervision of their team’s manager and team leader, used for preparation of financial statements and filings (like CBI and tax filings).  
• Answers basic queries from clients and internal audit liaison team relating to preparation of portfolio reconciliation and management accounts and provide them with requested information.
• The secondary function of preparation of management accounts will take place between 1 to 3 months after joining the team with a initial focus on portfolio reconciliations as well as during the first half of the year when most of the portfolio reconciliations are delivered.

Key Responsibilities

• Primary function production of underlying portfolio reconciliation between Trustee and Investment Manager records. This includes corresponding with the Trustee and Investment Manager in ensuring differences in the underlying portfolio are resolved and reconciled. 
• Secondary function the accurate preparation management accounts used in the production of accounting statements and reports required by the internal TMF audit/financial reporting team   
• roll-forward management accounts and accounting system (IFRS and Irish GAAP)
• Responsible for ensuring the timely completeness and accuracy of the accounting records while using the appropriate functionalities of the mandated systems (like DAX)
• Responsible for meeting the indicated deadlines for each allocated client
• Limited day-to-day contact for clients where sourcing of reports from clients are required.
• Responsible for the accurate booking of all journal entries and accounting documents into the general ledger for allocated clients for a complete financial closure (accruals, prepayments, re-evaluations)
• Assists in the maintenance of the chart of accounts, sub-ledger accounts and other accounting application configurations
• Identifies out-of-scope service and providing respective information to the team leader/manager
• Maintains contact with TMF audit team assisting in resolving client and audit queries
• Keeps up to date with changes in local accounting and tax legislation

Key Requirements

• Degree holder in Accountancy 
• Candidate with 2-4 job experience is preferred
• Resourceful, independent and strong problem-solving abilities
• Excellent written and communication skills, with strong ability to plan ahead and organise themselves
• Analytical structured mind set with ability to follow and build upon existing processes and ensure data is maintained with accuracy and consistency
• Fluency in English is preferred
• Proficiency in MS Excel and MS Word is essential, with experience of local accounting system desirable
• Key results Areas & Key Performance Indicators
• Clear communication with relevant parties when reconciling underlying portfolio.
• Able to perform a reconciliation based on data received from trustee and client
• Production of quality management accounts
• 99% Compliance to Tax Reporting Deadlines
• 100%  Adherence to ISO27001 Data/information Security protocols
• Ensure timeliness and correctness of data provided to clients
• 100% timely and accurate personal time writing and in line with personal productivity target
• Ensure the team’s entities remain fully compliant with accounting and tax legislation
• Support process enhancement and continuous process improvements, utilising systems as required 
• Zero Customer escalations related to delivery within your span of control

Critical competencies for success:

Operational Excellence

• Will take advantage of learning opportunities to meet needs of current job
• Promptly and efficiently completes work assignments
• Strives for high standards of delivery to clients 
• Has a strong understanding of processes needed to undertake the role successfully
• Will keep up to date with business trends / changes in the law that will impact their role
• Only makes decisions within defined limits of authority

Commercial Awareness

• Has a basic understanding of TMF Group’s business lines and how TMF is structured
• Understands and applies control and risk governance frameworks consistently 
• Fully knowledgeable on the day to day activities required to maintain client statutory records

Leadership & Resource Management

• Reviews own work and some non-complex work undertaken by more junior team members / interns
• Regularly manages expectations of more senior colleagues
• Understands own motivation and personal impact in optimizing personal and team performance
• Acts with integrity and upholds the values of the organization in all they do

Interpersonal Skills

• Communicates information in a clear and concise manner (verbal and written work) to both internal and external stakeholders
• Able to deal with difficult situations in a calm and diplomatic way
• Manages internal and external stakeholder expectations with regards to delivery, escalating concerns as appropriate

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Discover the Role

• The IFRS and Consolidation Specialist is responsible for the timely and correct handling of all matters concerning IFRS and consolidation requests of client companies, including management reporting and legally required financial statements, either consolidated or under IFRS (or both), in close cooperation with the servicing teams managing these client entities

Key Responsibilities

• Preparation of IFRS and consolidation deliverables
• Work closely and effectively with the client servicing teams
• Knowing clients’ business and following it up regularly, being available for client’s queries, managing clients’ expectations within the scope of services delivered, ensuring client accounts are in good standing and that no backlogs exist
• Ensuring that databases like ViewPoint are updated and maintained
• Participating in IFRS and Consolidation Team activities, including in preparation of technical memorandums, presentations and trainings=

Key Requirements

• University degree in Accounting/Finance
• Minimum of 3 years practical experience (preferably from Big4 company)
• Strong analytical skills
• Excellent communication skills in English (both verbal and written)
• Team player who enjoys taking responsibility and can also work independently.
• Excellent Microsoft office knowledge (excel / word)

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Discover the Role

• Development of HRP onboarding practice     
• contributing, taking initiative and participating on improving and promoting the HRP implementation and on-boarding best practice
• improving global standards, efficiency, productivity, quality
• improving of existing processes or process maps, written process, SOPs and creating them if not available, etc
• Innovation       
• offering support to implement any new technology, applications, tools that might improve the HRP onboarding practice

Key Responsibilities

Projects delivering      

• delivering all assigned Implementation and Onboarding Projects (“Projects”) in line with recognised best practice methodology (managing risk, governance, quality assurance, issue resolution, reporting)

Point of escalation      

• acting as main central point of contact for clients and internal stakeholders for all Projects assigned

Project planning and executing          

• producing a detailed relevant project plan that includes objectives, scope, deliverables, timeliness, and resource allocation
• aligning with clients and internal stakeholders to ensure dates are achievable
• managing interdependencies, incorporating all required Project workstreams
• creating, maintaining and updating all required project management outputs at each country level (such as but not limited to Project Plans, RAID logs, Stakeholder lists, Governance plans, Communication plans, Availability tracker, etc)
• maintaining required level of quality
• Risk assessment and mitigation
• identifying any potential risks that might impact the Project’s success, recommend and implement actions to mitigate those risks
• Stakeholder communication   
• maintaining clear and effective communication with all Projects Client and TMF stakeholders (such as Local Offices, Technical Teams, Management/Leadership, Colleagues and others when applicable) to provide updates, address concerns, provide solutions for regular and complex problems/gaps and manage expectations (through Internal briefings, Kick Off Calls, Status Updates, SteerCos, Lessons Learnt sessions, etc)
• working closely with Solution Architects (for Global Solution Overview aspects related), Sales (for any commercial aspects related), Internal teams to ensure One TMF approach

Escalation       

• timely escalating resource issues, delayed project phases, missed deadlines and other planning issues
• ensuring the central support teams and/or local offices adhere to the HRP on-boarding defined procedures
• adhering to relevant escalation process
• Budget management   
• creating and managing the Project budget
• ensuring cost control and efforts throughout the Project are recorded
• setting, monitoring project KPIs and proposing solutions for improvement: on-time completion rate, planned hours vs time spent, budget variances and more

Change management  

• managing changes to Project scope, deviations, requirements, timeliness and assessing their impact on the Project through correct Contract & Change Management standard (i.e. Change Requests, Addendums, etc.) always working closely with contracting team (CCT) and the assigned AD / CSD and CSM as applicable

Project Closure           

• ensuring a smooth project closure, including proper documentation, final deliverables and knowledge transfer if needed
• ensuring any BAU requirements are set up with the appropriate teams (AD, CSD, CSM, Billing Team, CSC) such as SLAs, KPIs, Billing, Tools, etc.

INTERNAL PROJECTS            

• Reporting actual performance            
• accountable for the performance and results (revenue)
• offering support for measuring and reporting the relevant metrics through various internal reporting such as management reporting, IOS revenue reconciliation, dashboards (project analysis), Utilization reporting (including productivity), client satisfaction survey (CSAT), CRM, DAX time sheet, etc
• Other internal reporting
• adhering to relevant internal reporting process

Key Requirements

Key technical skills     

• Project management skills
• Advanced proficiency of MS Project Online, MS Excel, MS PowerPoint, MS Word
•  Intermediate proficiency of MS PMO, Power BI, MS Visio & CRM
•  Knowledge of HR and Payroll processes, understanding from a generalists' perspective how payroll is set up, structure, dependencies, implications, outputs and timelines
• Basic understanding of HRP interfaces  
• Fluency in English (written & oral), additional languages (e.g., Spanish, Mandarin, others) are a plus

Key soft skills 

• Effective communication: Clearly conveying project requirements, progress and updates to stakeholders and relevant parties, being able to articulate the issues and solutions
• Collaboration: Working effectively with cross-functional multi-cultural/regional teams, workstreams, contractors or external partners involved in the project
• Stakeholder management: Understanding and addressing the needs and expectations of various project stakeholders (from different countries and cultures)
• Time management: Setting timeliness and ensuring project tasks are completed on schedule
• Problem-solving: Identifying challenges and proposing solutions to overcome obstacles in the project’s path
• Adaptability: Being flexible and responsive to changes in project scope or priorities
• Adaptability: Adjust to challenges of managing projects across multiple countries  

Other soft skills          

• Organization: Efficiently managing project documentation, schedules and resources
• Negotiation: Engaging with stakeholders to reach agreements and make decisions that align with project objectives
• Risk management: Identifying potential risks and implementing strategies to minimize their impact on the project
• Attention to detail: Ensuring accuracy and precision in project documentation and deliverables
• Analytical thinking: Evaluating project data and information to make strategic decision

Experience and Qualifications

• Minimum 5+ years’ experience in Financial Services Industry or worked in a local payroll environment, with clear understanding of payroll processing
• Minimum of 3+ years’ experience in a project management role within the global services sector
• Type and level of education, training courses or certifications required to successfully perform this role           
• Bachelor’s degree in accounting/finance or of science in human resource management - necessary
• Agile PM (Foundation and/or Practitioner) / Prince 2/ Lean Six Sigma / other project management certification – desired

Candidate profile        

• Client oriented (accustomed to speaking and negotiating with client C-levels)
• Working independently, with guidance in only the most complex situations
• Has project management and HRP experience
• Flexible to manage multi-country, multi-regional complex projects
• Ability to coordinate with different departments/teams to set up new procedures and get those implemented
• Ability to travel as required

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Discover the Role

• Required to support the company secretarial team in processing TMF's annual compliance and simple transactions as well as all associated administrative tasks. Support and work with less and more experienced colleagues ensuring an efficient, professional a high-quality service is provided to the client in an accurate and timely manner.

Key Responsibilities

• Responsible for accurate, complete and timely processing of annual compliance
• Responsible for meeting the indicated deadlines for each allocated client task
• Completing tasks in compliance with company policies relating to company secretarial requirements consistently and in full for each annual compliance deliverable
• Performing basic tasks in compliance with company legislation, data protection and control risk within company secretarial function
• Uses TMF's company secretarial software effectively
• Maintains relevant databases, client records and other tracking tools as required
• Perform basic standard defined tasks to on-board new clients
• Keeps up to date with changes in local company legislation
• Participates in projects when required to do so
• Provides administrative support to the company secretarial team as required
• Attends client board meetings as required
• To undertake any other duties as reasonably expected for the role

Key Requirements

• Some experience in a fast paced, high volume company secretarial position preferable
• A detailed knowledge of basic company secretarial transactions and annual compliance
• Resourceful, independent and strong problem-solving abilities
• Able to articulate and communicate with clients in a concise and professional manner
• Fluency in English is essential

What’s in it for you?

• Pension scheme
• Private medical insurance 
• Life assurance x4 base salary 
• 25 days Holiday 
• Eligibility for Group Discretionary Bonus (based on company then team and individual performance) 
• Technology hire purchase scheme
• Discounted gym memberships, Lifestyle discounts – travel discounts, cinema tickets, high street vouchers are just some of the discounts you have access to when you shop online or in store,  
• Purchase additional holidays
• Interest-free Season ticket loan