Sales Adminstrator at PepsiCo

Job description

• Ensure that all Route documentation is appropriately completed, filed and signed in line with company policy. Maintain files and documentation in an organized manner.
• Banking, Route Expenses and Petty Cash: process daily, ensure accurate recording and flag any irregularities.
• Sign off of all admin paperwork on a weekly basis to ensure that everything is correct, compliant and done as per requirements.
• Adhere to daily deadlines, policies and procedures - in particular administration, warehousing and deliveries
• Control truck key register and maintain DC branch banking safe key register
• Attend to queries, assist with resolving HHC problems, and escalate issues when necessary.
• Reconcile Stock / Cash & Cheques daily against invoice register and bank statement and process weekly reconciliations including samples and donations
• Initiate and process P2P - purchase orders; capture, confirm, check and file invoices and credit notes - flag any variance.
• Maintain DC Creditors including month end accruals, statement reconciliations and reporting
• Debriefing - ensure POD's and credit notes meet SOA requirements including monthly credit control claim schedules
• Scan documents (invoices and credit notes) into Laserfische daily
• Reporting: daily, weekly and monthly as required.
• Finance: Accurate payroll completion and submission of monthly commission summary and overtime schedules and opening of accounts for new customers timeously
• Identify and recommend improvements to working procedures in order to enhance efficiency and the working environment.
• Health, Safety, Security and Housekeeping control in area of responsibility.
• Utilise the in-house systems to maximum efficiency and report and follow-up system issues to IT department.
• Train Sales team on relevant policies and procedures and ensure own skills and training remain up-to-date.

Qualifications

• Grade 12 / Matric / Senior Certificate minimum
• 3 year tertiary qualification essential preferably within Sales or Finance

Knowledge / Skill

• Computer literacy essential (Microsoft Excel and Word) with a sound understanding of Excel (worksheets & formulas)
• Good communication skills
• Good inter-personal skills
• Strong administration skills
• Extremely high organization skills and ability to multi-task/prioritize
• Strong sense of urgency and ability to meet deadlines
• Ability to carry out procedures quickly and efficiently with minimal supervision
• High level of attention to detail

Experience

• Minimum 2 - 3 years experience in an admin, warehouse & distribution environment
• Administration experience with emphasis on debtors and creditors skills
• Sales/Financial/Compliance/Control experience preferred

Competencies

• Drive for results
• Strong attention to detail, accuracy and dependability
• Able to work to a plan/routine

PepsiCo is acting as an Employment Agency in relation to this vacancy.