Secretary at Distell

Job description

Core Capabilities / Activities

• Handling of business, travel and function arrangements as well as enquiries.
• Acting as “gatekeeper” when scheduling/diarising meetings, appointments and key events, resulting in effective diary management.
• Processing of orders/requisitions on SAP.
• Capturing of budgets on SAP and assisting with monthly reporting.
• Liaising with internal & external work partners.

Assisting with the following reports:

• Weekly Site Report
• Site Dashboards (KPI’s)
• Site Monthly Report
• Site PTRS

All Site Travel Arrangements

• General secretarial duties.
• Performing administrative general office tasks, including post, telephone and office equipment.
• Effectively communicating and following up on urgent matters.
• Handling confidential issues.
• Recording and compiling minutes of Regional Management meetings.
• Auditing and feedback of sales admin documentation.
• Attendance of all Distell and Sales functions.
• Understanding of basic financial concepts including variance reporting.
• Compile and control cost centre budget and expense claims
• Compilation of Management presentations.

The Successful Candidate Must Have The Following Experience/skills

• Matric Qualification.
• A secretarial or relevant qualification will be advantageous.
• Energetic professional with a high level of confidentiality.
• Must have at least 2-5 years proven admin experience.
• Computer literate in MS Office and PowerPoint together with excellent organizational and interpersonal skills.
• Superb written and verbal communication skills.
• Must have the ability to work accurately and under pressure.
• SAP Knowledge will be advantageous.
• The ability to multi-task.
• Effective Time Management.
• Be able to communicate effectively at all levels, work across-functions and the ability to work in a dynamic and diverse team environment.

Closing Date: 14 December 2017