Primary Manufacturing Admin Coordinator at British American Tobacco

Job description

To collect relevant administrative Primary Department information, process specific data on computer, review results, and distribute information to all people concerned. Ensure data accuracy. Responsible for Stock management as well as overseeing stock take processes (PMD) – Local, Exports, Incoming & Outgoing.

To request clearance of Customs tobacco for production requirements.

PRINCIPAL ACCOUNTABILITIES

• Manage Stock take processes
• Customs and Excise register.
• Request clearance of Customs tobacco.
• Settlement of duty on Customs tobacco.
• Review, acknowledgement and capture of tobacco received.
• Compile and distribute tobacco orders.
• Monthly balancing of tobacco orders and tobacco computer system.
• Distribute actual blend cost statement.
• Review and submit the accounts of transport contractors for settlement.
• Compilation and distribution of monthly packaging material report.
• Compilation of assurance claims.
• Rectifying of any tobacco stock levels (Stock write ups & write off)
• Compilation and distribution of Primary monthly report.
• Compilation and distribution of Departmental monthly minutes.
• Review Market returns monthly report and distribute.
• Ensure all production data is received, updated and distributed (Information report).
• Ensure accuracy of data
• Manage continuous improvement database
• Update weekly, monthly data file /presentation

Requirements

• Matric/Grade 12
• A tertiary qualification in Production Admin and Importing or Exporting will be an advantage
• Up to 5 Years Administrative experience in a production environment
• Knowledge of different types of tobacco
• Knowledge of EH&S Principles
• Knowledge of relevant computer systems
• Knowledge of the statutory requirements regarding Excise and Customs.
• Computer literate (SAP, Excel, Word and Lotus Notes/ Windows)
• Think / operate strategically
• Decision Making
• Make Things Happen
• Teamwork
• Attention to detail
• Communication and Interpersonal Skills
• Personal responsibility for development
• Trouble shooting & problem solving skills
• Organising Skills.