Payroll Administrator at Federal-Mogul Motorparts

Job description

ID: req10770

Type: Full Time

Function: Human Resources

Division: Motorparts - Aftermarket

Business Unit: Motorparts

Department: HR Department

Reports to: Payroll Manager

Primary Purpose(s) Of Position

To ensure the smooth running of both payroll and human resources administration.

Responsibilities

• Payroll Administration
• Process monthly input which include engagement, discharges, allowances, deductions, leave forms and overtime and issue employee pay slips.
• Complete all necessary systems and control documentation relating to employees’ employment, pay and benefits.
• Ensure that all employees have an up to date annexure A on their files.
• Responsible for UIF reconciliation and submission of UIF file to declaration departments.
• Ensure excellent customer service in terms of handling any remuneration and benefits queries promptly and professionally.
• Compilation and distribution of IRP’5 and IT3 (a) certificates to employees and SARS (midyear (August) and annually (February).
• Ensure that all employees are taxed correctly and that their PAYE balances at the end of the tax year.
• Ensure that OID report is done annually by April of each year and payment done on time.
• Compilation of monthly accounting journal for Aftermarket payroll. Compilation of various payroll reports for finance department at month-end.
• Reconciliation of all payroll deductions at month-end and ensure payments are made to all 3rd parties on time.
• Printing of payslips for all payrolls on a monthly basis.
• Compile employee time, production and payroll data from the time and attendance system (Kronos) and other records.
• Ensure calculation of overtime worked is correct.
• Verify attendance, hours worked and pay adjustments and post information onto designated records.
• Record employee information, such as resignations, promotions and personal detail changes to maintain and update payroll records.
• Issue and record adjustments to pay related to previous errors or retroactive increases.
• Keep informed about changes in tax and deduction laws that apply to the payroll process.
• Keep accurate record of leave entitlement.
• Reconcile payroll to financial balance and income sheets.
• Assist with payroll audit preparation.
• Responsible to complete and meet all deadlines on assignments and projects received from the Payroll Manager.
• Employment Equity
• Ensure correct setup of Employment Equity screens and reports on VIP for all payrolls.
• Assist with Employment Equity newsletter.
• Skills Development
• Ensure correct setup of Skills Development screens and reports on VIP for all payrolls.
• Assist all staff with TMS when requested.
• Assist with Skills Development newsletter.
• HR Administration
• Maintain all existing employees‘ files and archive ex-employees files – accurately and timely.
• Participate in, and assist with any other HR/People events and interventions as and when required e.g. induction presentation, on boarding of new employees.
• Initiate purchase orders and payment requisitions in line with set procedures.
• Ongoing advice & support on company HR policies, benefits and procedures to employees and all business units.
• Responsible to complete and meet all deadlines on assignments and projects received from the HR Director
• Process, verify and maintain documentation relating to employee activities such as training, grievances, disciplinary hearings and performance reviews.
• Compile and submit various monthly headcounts, absenteeism, organogram (incl photo organogram), hourly reports, sick & annual leave reports and Hyperion Headcount report by the 3rd of each month.
• Terminate employees on TMS.
• Book employees on training and ensure that invoices are paid.
• Ensure all employees’ have an updated Job Description on file.
• General
• You undertake to obey, comply and carry out all lawful and reasonable duties and instructions, as from time to time assigned to you by your Manager.

Requirements

Education

• Matric, Tertiary qualification in Human Resources/Payroll Administration
• Advanced VIP Payroll Administration Certificate

Experience

Minimum/Essential: 5 years experience in HR and Payroll