Leasing Agent at City Property Administration (Pty) Ltd

Job description

• Leasing
• Timeous and professional attendance to all incoming leasing enquiries
• Answering enquiries oral & written about a property or service
• Arrange meetings as and when necessary
• Offering new & existing sites to prospective tenants
• Onsite viewing with clients
• Prepare all leasing deals accurately and timeously and present to prospective tenant for required signatures
• Obtain approval on leasing deals from Portfolio Managers and/or relevant Manager according to Signature of Delegated Authority (SODA)
• Attend Business Approval Meeting to present leasing deals for approval according to SODA regulations
• Follow up on all deals and provide feedback to the relevant Manager
• Attend all required meetings to provide feedback on all active leads
• Communicate specific and special leasing requirements to all relevant stakeholders
• Viewing prospective tenants current premises
• Reduce vacancies in order to increase long- term income
• Ensure all reports, correspondence & proposals are done accurately and is well presented

Relationships

• Working well with others in team or unit
• Establishing a network of contacts
• Establishing rapid rapport with a new contact
• Maintaining good public relations
• Establishing relationships with antagonistic individuals
• Gaining access to busy people
• Facilitate the successful installation of the tenant
• Follow business processes in terms of tenant installation requirements.
• Successfully hand over the premises once the deal has been approved
• Handover ownership of the tenant to the relevant Portfolio Manager as soon as the tenants starts trading
• Conduct market research to ensure that vacancies are filled timeously
• Identify possible leads through market investigations and cold calling
• Be familiar with all buildings & vacancies in portfolio to ensure that appropriate tenants are placed for the market and area
• Provide feedback to relevant stakeholders regarding any concerns that will have an impact in the letting of vacancies
• Meeting with stakeholders, portfolio managers, outside shareholders etc.
• Prepare for, attend meetings, and provide accurate and timely feedback when required