MAC Assistant at JLL

Job description

What this job involves

The MAC & Occupancy Specialist reports daily to the BOC and ultimately to the Facilities Manager. His/her main function is to coordinate the logistics of people/desks movements within the organisation with detailed planning and flawless execution..

• Manage and plan general desks moves (from individual to medium and large displacements).
• Manage assets – addition/removal/ordering of furniture and special equipment.
• Coordinate and track all occupancy changes (desk swap, office layout changes), permanently maintain precise records.
• Assign desks for new hires in close liaison with relevant HR or LM.
• Communicate clearly and professionally with business stakeholders handle general internal queries, clarify concerns and identify solutions.
• Maintain discretion and confidentiality with regards to all discussed MAC plans and dealings.
• Generate and manage headcount forecasts with extreme accuracy.
• Organise, schedule and monitor own work transparently so that BOC can easily provide support.
• Handle MAC related Trouble Tickets (remedy) promptly and accurately, provide timely responses and manage overall traffic.
• Manage local key suppliers providing us with frequent support.
• Prepare for/attend the weekly MAC meeting with OSC & FM.
• Compile specific and accurate MAC bi-weekly statistics as well as monthly reports.
• Stay up to date with this document.
• Sound like you? To apply you need to be:
• Strong organization skills
• Strong time management skills
• Good problem-solving skills
• Proven analytical, statistical reporting and forecasting skills
• Ability to read and analyze drawings, plans, schedules, schematics
• Ability to handle difficult personalities and complex situations
• Awareness of health and safety
• Excellent written & verbal communication skills
• Proficient with the use of Microsoft Office tools

What you can expect from us

You’ll join an entrepreneurial, inclusive culture. One where we succeed together – across the desk and around the globe. Where like-minded people work naturally together to achieve great things.

Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, wellbeing, benefits and pay. We’ll offer you a competitive salary and benefits package.

Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where JLL can take you...

Apply today!