Academic Operations Officer X2 at Rosebank International

Key Performance Area:

Student Registration/administration and Student records

• Planning and oversight of the Registration Process.
• Ensure that contracts are complete and correct, and all relevant sections signed.
• Billing of all students.
• Create and maintain all student files.
• Ensure that all relevant supporting documents are in the files.
• Ensure all hard copy documents are uploaded on SAM.
• Maintain and control a proper filing/archiving system.
• Capture and register students on SAM.

Admission Requirements

• Responsible to ensure compliancy with the relevant IIE Policies.
• Liaise with Central Support Office (CSO) on all Admission Queries.
• International Student Applications – Study Permits, etc.
• SAQA or Equivalence Documents.

Systems administration

• Responsible for up to date, accurate maintenance and capturing of student data on SAM in respect of registration details.
• Processing all change of details and change of subject/Modules forms and associated confirmation letters.
• Working co-operatively with the academic assistants and in support of T&L team with the respect to all details pertaining to changes needed on timetables and registers.

Assessment and processes

• Manage & oversee the entire assessment (formative assignments & tests, summative & special exams & moderation process

Graduation process

• Ensure all relevant documentation are on the system to be processes by the Central Academic Team in order to graduate students.
• Ensure all academic and admission requirements are fulfilled in order to graduate students.
• Assist in planning of the graduation ceremony and administration around the ceremony.

Education:

• Degree in Administration/ other related (NQF7)

Work Experience:

• 3 Years Administration experience within a Tertiary or Educational Institution