Account Payable Clerk at One&Only Resorts

Job Summary

• Reporting to the Assistant Financial Controller, for the day to day operations of Accounts Payables section and will be responsible for the timely and accurate payment of supplier invoices, proper recording of Accounts Payable transactions and ensures that expenses are properly allocated to the respective expense accounts.

Key Duties and Responsibilities

• Process invoices on a daily basis as received from Purchasing and all outlets
• Check and ensure that all invoices for processing and payment are duly supported by an approved requisition and approved purchase order.
• Ensure that information as per supplier invoice corresponds with the information as per the purchase order, goods received note and other supporting documents before processing for payment; and raises any discrepancies noted to the concerned sections/ departments/ persons.
• Ensure proper recording of Accounts Payable transactions and that expenses are properly allocated to the respective expense accounts.
• Ensure proper descriptions detailing the items are captured into People Soft from the invoice.
• Load new vendors to People Soft and submit to Assistant Financial Controller for approval with all relevant documentation.
• Coordinate timely and effectively with Purchasing, Receiving and Cost Control all purchase orders, invoices and receiving issues.
• Liaise with suppliers to ensure that invoice/payment issues are resolved on time.
• Investigate immediately past due invoices noted during payment processing to ensure that all unpaid past due invoices are given timely attention and that all payables are current.
• Reconcile supplier balances and sends out requests for Statement of Accounts (SOA) to suppliers on a monthly basis. 
• Ensure that monthly expenses for goods/services received but not yet invoiced are accrued for via a general ledger journal and reversed in the following month.
• Check and ensures that the supplier information in People Soft is accurate at all times (i.e. Supplier Name, contact information, bank information, currency etc.)
• Prepare audit schedules related to Accounts Payable as requested by the external auditors.
• Prepare monthly reconciliation/schedule of Payable accounts and AP aging, Suppliers Prepayments, Purchases and other payable accounts; ensures that all payments processed are properly recorded in the books.
• Maintain full confidentiality over Resort Financial information

Skills, Experience & Educational Requirements

• Minimum of Matric
• Accounting knowledge and understanding
• Excellent reconciliation skills and ability to solve queries
• Tertiary education will be an advantage
• Excellent communication skills, both speaking and writing