Accounts Payable Supervisor – Germiston at Datafin Recruitment

ENVIRONMENT:

• A leading School Supplies Retailer is looking for an Accounts Payable Supervisor to oversee the Accounts Payable function, ensuring accurate, timely and controlled processing of supplier invoices and payments.
• The role is responsible for supervising the accounts payable team, strengthening internal controls, improving processes, and ensuring compliance with company policies and financial procedures.

DUTIES:

Accounts Payable Management

• Supervise and manages the full Accounts Payable function
• Review supplier reconciliations and resolves queries timeously
• Ensure adherence to payment terms and optimises cash flow management
• Review rebates and discounts processed on supplier accounts to ensure accuracy, completeness, and timely recovery
• Ensure the AP system operates optimally and maintains accurate and up-to-date master data within the ERP module
• Review and release payment batches

Team Supervision & Development

• Lead, mentor, and develop the Accounts Payable team
• Allocate workload and ensures deadlines are met
• Review work for accuracy and completeness
• Conduct performance reviews and provides ongoing training

Payments & Cash Flow Control

• Prepare and reviews weekly and monthly payment schedules
• Submit weekly cash flow forecasts (daily at month-end)
• Ensure proper authorisation of all payments in line with delegation of authority
• Monitor aged creditors and proactively manages overdue accounts

Reporting and Month-End

• Assist with month-end and year-end closing processes
• Reconcile creditors ledger to the general ledger
• Ensure report submissions are accurate and timely
• Support audit requirements and provides necessary documentation
• Submit all reports timeously
• Build and maintain standard reports, dashboards, exception reports, and new reports

Internal Controls & Compliance

• Maintain strong internal controls within the Accounts Payable function
• Ensure compliance with company policies, tax regulations, and VAT requirements
• Monitor and prevent duplicate payments and irregular transactions
• Ensure proper document retention and maintains audit trails
• Ensure data is audit-ready at all times, with complete and accurate supporting documentation
• Ensure external auditors are provided with required information timeously and efficiently

Process Optimisation & Projects

• Identify process improvement opportunities across the Accounts Payable function
• Standardise procedures and implements best practices
• Play a key role in automation and system efficiency initiatives
• Play a key role in implementing updates and process improvements

REQUIREMENTS:

Qualifications & Experience

• Holds a Diploma or Degree in Accounting or Finance (preferred)
• Has 5+ years’ experience in Accounts Payable
• Has 3+ years’ experience in a supervisory or team lead role
• Has experience working with ERP systems

ATTRIBUTES:

• Strong leadership and supervisory skills
• High attention to detail and accuracy
• Strong Excel and systems skills
• Strong analytical and problem-solving ability
• Excellent communication and stakeholder management skills
• Ability to work under pressure and meet strict deadlines
• Strong systems and Excel proficiency