Admin Assistant - Finance at The Prestige Cosmetics Group

Key Responsibilities

• Accurately capture and record incoming purchase orders and invoices into the internal system.
• Perform initial checks on purchase orders and invoices for completeness, accuracy, and compliance with internal policies.
• Liaise with suppliers and staff to resolve any discrepancies or missing documentation.
• Follow up with staff to ensure timely submission of outstanding invoices, receipts, or related documents.
• Maintain reports on outstanding items and follow-up status.
• Support general administrative tasks as needed.

Requirements

• Matric certificate is required.
• Previous experience in an administrative, finance, or accounts support role is required.
• Proficiency in MS Office (especially Excel and Outlook) is required.
• Previous experience with Syspro is preferred but not required.
• Previous experience with Fraxion is preferred but not required.
• Strong attention to detail and excellent organizational skills.
• Good communication skills — comfortable following up with colleagues and external parties professionally.