Admin Assistant - VKB Retail, Heilbron at VKB Group

Job Description

• The ideal team player will be responsible to manage the internal administration of an organisation or a task and effectively manage the internal and external direct orders whilst attending to customer related queries.

Requirements

• Grade 12 or NQF4
• Experience in the agriculture industry will serve as recommendation
• Numerate
• Computer literate especially in MS Word and MS Excel
• Thorough, precise and accurate
• Constantly adding value to the current functions of the position
• Clear Criminal Record

Duties And Responsibilities

• Manage Input-trade orders and transactions from clients and supplier in a correct and accurate manner
• Issue orders against members’ account numbers, ensuring correct pricing, discounts, and approvals as per VKB policy
• Management of seed and fertilizer issue/write-off transactions.
• Processing of seed and fertilizer issuance transactions.
• Maintain accurate records of all transactions for audit and reporting purposes
• Manage, complete payments and Issue credit notes in accordance with VKB policies and procedures
• Maintain high standards for administration
• Goods received voucher and completion of invoices
• Processing stock claims
• Minimize risk to the company
• Issue GRV's for stock as well as monitoring deviation report
• Assist in Audit process.
• Management and control over bank and petty cash.
• Filing relevant documents according to set out standard
• Client service
• Stock Control
• Liaise continuously with internal departments, suppliers, and clients
• Other job-related administrative duties

Skills Required

• Problem definition and analyses
• Communication
• Maintaining Long term relationships
• Teamwork
• Compliance
• Organizing
• Planning
• Personal Resilience

Closing Date 10 March 2026