Admin office Intern - Midrand at Greenro Solutions

Job Purpose:

Attend to visitors and deal with inquiries on the phone and face to face. Supply information regarding the organization to the general public, clients and customers. Responsible to assist with day-to-day admin tasks in the Office.

Personnel Specification:

Required: Qualifications

• Grade 12.
• Office administration certificate / Finance certificate
• Business Admin Diploma ( Advantage )

Required: Experience

• 2-3 year's Experience in Reception or in a similar position
• 2-3 year's Experience in an administrative role

Required: Knowledge

•  Excellent writing and proof-reading skills with an eye for detail
•  Knowledge of customer service principles and practices
•  Knowledge of administrative and clerical procedures
•  Switchboard / PABX system

Required Competencies

•  Able to work in a fast- paced environment.
•  Working under pressure
•  Deadline driven
•  Strong attention to details.
•  Accurate /Meticulous/Efficient/Strong /Confident
•  Good communication skills
•  Excellent verbal, written Communication Skills, telephone and interpersonal skills.
•  Computer literacy including developed skills on ( MS Office Suite )
•  The ability to manage own workload and to work as part of the team
•  Honest and Reliable

Job Specification & Key Responsibilities

•  To provide high quality customer service to internal and external customers
•  To answer and handle queries at Reception timeously and efficiently
•  Monitor visitor access and maintain security awareness.
•  Manage and update the telephone contact list of all staff members
•  Organize cover for reception or divert calls when necessary
•  Ensure knowledge of staff movements in and out of organization
•  Receive and sort mail and deliveries
•  To ensure that the front office and reception desk area is neat and tidy at all times.
•  Ensure that the front office portrays a professional environment , free from noise - and not utilized as an area where employees have their lunch or relaxing area.
•  Keep stock of the office supplies & stationery and coordinate with the HR Assistant when restocking is required.
•  Boardroom bookings & Scheduling meeting venues and facilitate for progress meetings.
•  Maintain reference library/repository of all documents.
•  Communicates effectively with other team members concerning problems, obstacles ,issues and information needs.
•  Scanning and filling Delivery Notes from Suppliers
•  Complete credit application forms for new suppliers.
•  Maintain necessary filling system on a monthly basis.
•  Assist with scheduling Training and updating of WSP & ATR's
•  Update with Skills Matrix based on Training /certificates of employees .
•  Ordering and distribution of stationary as and when required.
•  Assist with Non confidential Human Resources Tasks.
•  Keeping Track of Interns Leave Capturing
•  Assist in supporting other areas , in a similar role as and when required
•  Provide general administrative and other clerical support as assigned.

Company Philosophy Alignment

Candidate to share similar values/philosophies to those of our company

• DETAILS MATTERS: We have a high attention to detail, striving for absolute best quality in everything we do.
• OUTMOST RESPECT FOR EVERYONE: Anyone who comes into contact with us will always be treated with the highest respect.
• THE “BUSINESS” IS US: Our “business” is made up of all of us. Whenever we refer to “the business”, we refer to all of us.
• WE ARE UBUNTU: I am because we are. we will succeed together for everyone, because of everyone.
• ONE WAY ONLY – PROFESSIONAL: We carry ourselves with the highest professional standards, and this also shows in our work