Admin Officer: Building Control _ MN3791/24 at Midvaal Local Municipality

Requirements:

• Grade 12.
• National Diploma in Public Administration or equivalent NQF Level 6 qualification.
• Valid Driver’s License.
• Advanced Computer Literacy (MS Office) with the ability to adapt to new systems easily.
• Knowledge and understanding of Building Control policies and procedures.
• Knowledge of legislation related to administration.
• Excellent communication and interpersonal skills (both verbal and written).
• Skills and competencies include adaptability, assertiveness/leadership, conflict and stress management, negotiation, problem-solving, office/diary management, strong administrative skills, writing and typing skills, attention to detail, supervision and training, and report writing.
• Values commitment, integrity, and teamwork.
• Experience in handling finances in a small to medium office.
• Three to five (3–5) years of relevant experience in Office Administration within a Local Government Authority.

Duties:

• Perform administrative support tasks related to the department as a whole.
• Handle comprehensive administrative functions related to Building and Land Use.
• Ensure internal circulation of applications is completed in a timely manner.
• Oversee office administration, including supervising, assisting, and providing on-the-job training for Senior Clerk and Assistant.
• Responsible for formulating staff work plans, performance agreements, and monitoring and evaluating progress.
• Manage departmental acquisitions and assist with the financial budget.
• Compile Building and Town Planning reports and letters.
• Oversee records management and supervise departmental archives.
• Schedule departmental meetings and take minutes.
• Work proficiently with IT systems such as CitySolve and Solar.
• Provide general administrative assistance to technical staff.
• Perform any other related ad hoc tasks and duties as requested or required by management (supervisor) from time to time.