Administration and Office Manager (JB5097) at Kontak Recruitment

Minimum Requirements:

• Proven experience as an Office Manager, Administrative Assistant, or similar role
• Proficiency in Office365 and CRM tools
• Strong organizational, time management, and multitasking abilities
• Excellent written and verbal communication skills
• Leadership qualities with a collaborative and problem-solving mindset
• Attention to detail with strong administrative and coordination skills
• Knowledge of basic bookkeeping, office budgeting, and expense tracking
• Familiarity with health, safety, and compliance regulations (POPIA, First Aid, Incident Investigation)
• High school diploma or equivalent (required)
• Additional qualifications in Office Administration, Business Management, or related fields (preferred)

Duties and Responsibilities:

• Office Operations & Administration
• Oversee daily office activities, ensuring compliance with company policies
• Maintain digital (SharePoint) and physical filing systems
• Manage office supplies, equipment maintenance, and IT support coordination
• Handle administrative correspondence, document preparation, and database management
• Assist HR with onboarding and personnel records
• Technical & Project Support
• Provide administrative support to technical staff and management
• Organize logistics for events, staff travel, conferences, and courses
• Manage project-related administration, including Letters of Appointment
• Facilitate tenders, vendor registrations, and report uploads
• Financial & Bookkeeping Support
• Manage office budgets, process invoices, and ensure timely payments
• Track supplier invoices and project expenses against budgets
• Health, Safety & Compliance
• Implement and maintain health and safety policies
• Ensure compliance with legal requirements and POPIA regulations
• Act as the First Aid and Incident Investigation representative
• Organize safety drills and maintain compliance records
• Team Coordination & Leadership
• Supervise and support administrative staff for smooth operations
• Foster a positive office culture, collaboration, and problem-solving
• Act as the primary contact for office-related queries