Administration Assistant, non-mgmt. at BAT

ROLE POSITIONING AND OBJECTIVES

The emphasis of this role is on supporting the HR Business Partner, by providing an efficient and effective administration & coordination support, thereby ensuring that the HRBP can offer full business partnering service to the Trade Marketing and Distribution leadership teams and field force

Reports to: HR Business Partner

Reporting Level:  manages self

Geographic Scope: South Africa

WHAT YOU WILL BE ACCOUNTABLE FOR

HR Reporting:

• Prepare relevant HR reports to enable HRBP to provide accurate people related insights to the relevant leadership teams.

• Prepare monthly people related reports as appropriate (Headcount, PTSD, disciplinary investigations) reporting, Ensure Standards of Business Conduct, Policy documentation & updates are signed and submitted to Global Business Shared Service (GBS) HR.

• Follow through all outstanding items on Recruitment Tracker with relevant HRBP/LM/GBS.

Recruitment & Selection:

• Co-ordinate logistics of interview venues/telecons

• Arrange psychometrics assessments where applicable

• Co-ordinate onboarding documentation

• Support LM in ensuring New Hire logistics 100% OTIF

Employee Administration & Case Management:

• Dedicated follow through on all SuccessFactors EE/LM actions through regular training/coaching/reporting

• Feedback and follow through with various EA stakeholders to ensure 100% resolution of EA related actions.

• Ensure all technology/logistics in place for all stakeholder groups to access EC

• Update Org Structure, certain terminations, delimit vacant positions not needed, update cost center information on our HR system -Success Factors (SF)

Learning & Development:

• Gather and consolidate all training & development related needs and reporting for function

• Validate all training & development related costs as required and conduct L&D cost analysis

• Support procurement and logistics of all training related initiatives as directed by the HRBP (e.g., venue hire; facilitator logistics; training materials; catering; etc.)

• Liaise with Talent Manager on all outstanding study support enquiries to close out feedback to employees OTIF

Benefits Administration:

• Ensure all employees are aware off and upskilled on all employee benefits programs

• Provide administrative support as required on benefit enrolments/withdrawals.

HR Projects:

• Provide administrative and coordination support to HRBP as required during preparation and implementation phase of various HR projects.

Performance Management:

• Support HRBP with relevant training materials and HRIS to imbed company PM approach

• Bi-Annual data validation of PO and Ratings in preparation for Performance Calibration

• Support HRBP/LM with necessary Poor Performance materials/documentation

Employee Relations:

• Coordinate and prepare all training materials for HRBP to deliver ER upskilling to LM

• Prepare all relevant documentation as required related to enquiries/misconduct/poor performance

• Consolidate functional employee engagement plans and track implementation of actions

HR Talent Cycle:

• Provide HRBP with all materials required to effectively run TRM

• Validate TRM data and update records as appropriate in SF

• Arrange logistics (venue; participants; etc.)

• Minute take TRM and keep all information confidential

CAN THIS BE YOUR FUTURE ROLE?

• Do you have a proactive approach to work?

• Do you want to grow your experience in one of the largest FMCG companies in the world?

ESSENTIAL EXPERIENCE, SKILLS AND KNOWLEDGE

• Appropriate 3-years B-degree

• Fluent English language ability

• Sound knowledge of Human Resources Practices and procedures

• Have sound business knowledge and an understanding of the impact of HR on other business functions

• Knowledge and experience of working with typical Marketing Functions would be advantageous

• Sound knowledge of appropriate labour legislation, e.g., Basic Conditions of Employment Act, Labour Relations Act, Employment Equity Act, etc.

• Strong interpersonal skills and being a ‘team player’ are essential.

• High level of attention to detail, thorough analytical skills, rational decision making, objectivity.