Administration Officer (Midrand) at Civil Aviation Authority (SACAA)

Description

GENERAL ADMINISTRATIVE FUNCTIONS

• Assist Management and the Department in managing the diary, coordinate and schedule departmental meetings and events using the organisation’s electronic tools.
• Prepare departmental documents and reports.
• Collate information for reports preparation.
• Package documentation required for meetings and other departmental engagements.
• Circulate required information and documentation throughout the department and keep accurate record thereof.
• Receive and relay documentation and information to applicable recipients in the department.
• Develop and maintain a proper filing system to ensure accurate retrieval of information as and when required.
• Screen, classify and record documents for easy access and tracking.
• Coordinate functions and meetings for the department.
• Provide administrative support with meetings and other departmental functions.
• Prepare and circulate minutes for departmental meetings.
• Update and circulate for approval information on departmental documentation as provided by the Subject Matter experts.
• Coordinate budget preparation and reporting on expenditure
• Process operation manuals and amendments.
• Arrange domestic and international travel by organising submission approval, allowances, and all travel related logistics.

OFFICE AND STAKEHOLDER MANAGEMENT

• Manage the control of all consumables and liaise with the Procurement Department regarding stock.
• Organise requests for assets, their delivery, allocation and management for the department.
• Track and monitor progress on projects and prepare reports thereon.
• Ensure appropriate communication within SACAA and with external clients.
• Promptly deal with telephonic, mailed enquiries or personal interactions.

Requirements

Minimum Qualification:

• Grade 12, with a certificate in Office Administration as an advantage

Ideal Qualification:

• Diploma in Office Administration/Secretary or Office Management 

Experience:

• 1-3 years Office Administration or Secretary